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AGENDA
REGULAR VILLAGE BOARD MEETING
October 24, 2017
7:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED
METHODIST CHURCH)
3.APPROVAL OF MINUTES OF OCTOBER 10,2017
4.MAYOR&BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: OCTOBER 24, 2017 $ 3,506,852.80
6. CONSENT AGENDA
a. Consideration to accept the Comprehensive Annual Financial Report(CAFR) for the
Fiscal Year ended April 30, 2017.
(The Comprehensive Annual Financial Report represents the findings of the annual audit
as performed by the independent auditor Lauterbach &Amen, LLP.
(The CAFR was recently completed and distributed.
(The Director of Finance recommends approval.)
b. Consideration of a request from Community Consolidated School District 59 to
waive permit fees in the amount of$111,999.00 for site work associated with construction
of a new Administration Center at 1001 Leicester Road.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of the following:
• To award a professional service contract to Fountain Technologies Ltd. of
Wheeling, IL for rehabilitation of the Splashpad Fountain Equipment in the Village
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Green in the amount of$161,475 from the Grove Mall TIF Fund; and
• To increase the Grove Mall TIF Fund budget in the amount of$161,475 for this
expenditure.
(A proposal was solicited from Fountain Technologies, Ltd. of Wheeling, IL for the
rehabilitation of mechanical systems and controls of the Splashpad Fountain located in the
Village Green.
(These professional services include replacing worn or failed components and updating
controls to current technologies.
(Fountain Technologies was the sub-contractor that furnished and installed the mechanical
system and controls in the existing Splashpad Fountain.
(An increase in the budget is required for this expenditure.
(The Director of Public Works recommends approval.)
d. Consideration to adopt Resolution No. 55-17 authorizing the Mayor to execute an
Intergovernmental Agreement between the Illinois State Highway Authority(Illinois
Tollway), State of Illinois (Department of Transportation), County of Cook(Cook County
Department of Transportation and Highways), Village of Itasca and the Village of Elk
Grove Village for roadway improvements under Illinois Tollway Contract I-13-4608,the
Devon Avenue Bridge over the I-290 Expressway.
(This Intergovernmental Agreement is for improvements for Illinois Tollway Contract I-
13-4608,the Devon Avenue Bridge over the I-290 Expressway is to be executed by and
between the Illinois State Highway Authority(Illinois Tollway), State of Illinois
(Department of Transportation), County of Cook(Cook County Department of
Transportation and Highways), Village of Itasca and the Village of Elk Grove Village.
(The Village was provided the opportunity to add decorative fence railing on the bridge,
decorative parapet columns, custom form liner for outside parapet, and concrete stain
along the Devon Avenue Bridge. The funding for this work was appropriated under
Resolution 10-14 adopted at the March 25, 2014 Village Board Meeting.
(The only other financial consideration for the Village is the ongoing maintenance of the
decorative fence railing, decorative parapet columns, custom form lined parapets, the
pilasters, handrails, and sidewalk approaches on the north side.
(The Director of Public Works recommends approval.)
e. Consideration to adopt Resolution No. 56-17 authorizing the Mayor and Village Clerk to
execute a supplemental service agreement between the Village of Elk Grove Village and
Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk
Grove Village's Geographic Information Systems(GIS) in an amount not to exceed
$159,266.70 from the Business Leaders Fund.
(The supplemental service agreement provides for a one-year contract extension with
MGP that will run from January 1, 2018 to December 31, 2018,and can be terminated at
any time with 30 days notice.
(In April of 2008,the Village Board entered into an agreement to join the GIS Consortium
(GISC), which is a group of thirty-four(34) local communities that work together to
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develop a cost-effective solution for implementing Geographic Information Systems (GIS)
and related technologies.
(By collaborating, communities create GIS opportunities otherwise unavailable because of
complexity and cost. The mission of the Consortium is to create value by managing cost
and risk in a cooperative environment.
(The foundation of the Consortium is its innovative staffing approach. To address this
issue,the Consortium outsources staffing and shares these resources among its members.
(The GIS Consortium's contracted service provider is Municipal GIS Partners(MGP).
(Elk Grove Village is an 80%allocation member for support services. This provides for
an in-house GIS Specialist 4 days a week.
(In addition to the Specialist, Elk Grove Village shares the services and receives the
benefits of seven (7)other GIS staff members who are located off site.
(The Assistant Village Manager has recommended approval.)
f. Consideration to adopt Resolution No. 57-17 (attached)authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 1501 Nicholas Blvd.
(The Law Offices of Liston & Tsantilis, on behalf of their client GHP Group (Applicant)_ is
requesting a Cook County Class 6B Property Tax Exemption for 1501 Nicholas Blvd.
(The building is approximately 225,006 square feet.
(The Applicant is a leading manufacturer of barbecue grills, electric fireplaces, fireplace
glass doors, portable heating products, and other personal heating accessories. Their
products are found in major home centers, hardware stores, and internet retailers across
North America.
(The Applicant intends to purchase the entire building and use it for manufacturing,
warehousing, distribution, and administration. The Applicant will be consolidating three of
their current operations into Elk Grove Village. In total, the Applicant will bring sixty-five
jobs to Elk Grove Village. Thirty full time and thirty-five part time.
(The Applicant intends to invest approximately $2,235,000 into the site. They will
improve the building fagade, signage, loading docks, office, and warehouse. The Applicant
will spend approximately $235,000 on fagade, signage, and concrete improvements. They
will spend approximately $1 million on a new roof and another$1 million on interior build
out. The purchase price for the building is over$8 million.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
613 status are new construction, substantial renovation or buildings that have been vacant
for a period of time.
(This site qualifies as it involves occupation of an abandoned building with over 24
months of continuous vacancy with a purchase for value and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
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County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
g. Consideration to adopt Resolution No. 58-17 authorizing the Mayor to execute a Wetland
Credit Agreement between Wetlands Mitigation of Illinois, LLC and the Village of Elk
Grove Village.
(Attached is a Wetland Agreement for improvements for the mitigation of wetlands at the
JFK Bridge over Salt Creek as part of the JFK Boulevard and Elk Grove Boulevard
resurfacing project to be executed by and between the Wetlands Mitigation of Illinois,
LLC and the Village of Elk Grove Village.
(The purchase of a total 0.003 acres of wetland credit is required by the U.S. Army Corps
of Engineers permit due to affecting 0.002 acres of wetlands within the JFK Boulevard
bridge improvements.
(It is recommended that a Resolution authorizing the execution of the Wetland Agreement
in the amount of$1,000.00 be adopted.
(Adequate funds are available in the Capital Project Fund.
(The Director of Public Works recommends approval.)
h. Consideration to adopt Resolution No. 59-17 approving a Plat of Drainage Easement for
the construction and maintenance of a private storm sewer outfall from Arrow Road
Construction, 1445 Oakton Street,to a Village drainage ditch located on Village property
at 1400 Brummel Avenue.
(Arrow Road's new facility at 1445 Oakton Street will require construction of a storm
water detention pond at the rear of the property.)
(The private storm water detention pond will have an outfall pipe discharging into the rear
drainage ditch which is located entirely within the Village's property at 1400 Brummel
Avenue.)
(The Plat of Drainage Easement will grant a permanent easement to Arrow Road to
construct and maintain a portion of their private storm sewer outfall located on Village
property.)
(The Director of Community Development recommends approval.)
7.REGULAR AGENDA
8.PLAN COMMISSION -Village Manager Rummel
9.ZONING BOARD OF APPEALS-Village Manager Rummel
10.YOUTH COMMITTEE-Trustee Franke
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11. BUSINESS LEADERS FORUMS-Trustees Petri
a. Update Zoning Regulations
12.CABLE TELEVISION COMMITTEE-Trustees Lissner
13.HEALTH&COMMUNITY SERVICES-Trustee Czarnik
14. INFORMATION COMMITTEE-Trustee Lissner
a. Providing Information to Community
15.RECYCLING&WASTE COMMITTEE -Trustee Feichter
16. PARADE COMMITTEE-Trustee Czarnik
17. PERSONNEL COMMITTEE-Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Prochno
a. Training Program for Fostering Dogs
b. Telecommunication Facilities
c. Limiting Tobacco Sales to Ages 21 and Over
19. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik
20.AIRPORT UPDATE
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22.SPECIAL EVENTS-Mayor Johnson
23.LIQUOR COMMISSION -Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27.NEW BUSINESS
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28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
October 24, 2017
7:00 PM
6.CONSENT AGENDA
i. Consideration to adopt Ordinance No. 3519 granting variations of Section 3-7:1)(3) of the
Zoning Ordinance to permit the construction of a six foot(6)high wood fence extending
approximately twenty-five (25') beyond the nearest front corner of the principal structure
located on the lot where fence is installed for property located at 861 Debra Lane, Elk
Grove Village.
(This item was discussed at the Village Board Meeting on October 10, 2017 and currently
appears under Unfinished Business.)
j. Consideration to adopt Ordinance No. 3520 granting variations of Section 3-7:1)(2)of the
Zoning Ordinance which prohibits principal structures from being located in any required
front yard area, side yard area, or rear yard area to permit the construction of a front porch
overhang that will extend approximately four feet,three inches (4'-3") into the required
twenty-five foot(25') front yard setback for property located at 655 New Mexico Trail, Elk
Grove Village.
(This item was discussed at the Village Board Meeting on October 10, 2017 and currently
appears under Unfinished Business.)
k. Consideration to adopt Ordinance No. 3521 granting variations of Section 3-7:1)(3) of the
Zoning Ordinance to permit the construction of a six foot(6)high wood fence extending
approximately sixteen feet(16')beyond the nearest front corner of the principal structure
on the adjacent single-family residential lot for property located at 1151 S. Glenn Trail.
(This item was discussed at the Village Board Meeting on October 10, 2017 and currently
appears under Unfinished Business.)
8.PLAN COMMISSION
a. PC Docket 17-4 - A Public Hearing for the petition submitted by GW Property Group,
LLC for rezoning of property located at 1551 Busse Road from I-2 Industrial District to B-
3 Business District to construct two multi-tenant buildings. (PH 11-13-2017)
b. PC Docket 17-5 -A Public Hearing for the petition submitted by Brennan Investment
Group, Inc. for consideration of Annexation, Rezoning and Resubdivision to 1-1 for
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property located at 743-955 E. Higgins Road and 6-42 Stanley Street. (PH 10-16-2017)
c. PC Docket 17-6 -A Public Hearing to consider text amendments to Section 713-5-2:13
pertaining to uses prohibited in B-5 Zoning Districts to provide opportunity for
redevelopment of vacant space as well as adding text to allow Village Board approved
uses. (PH 10-30-2017)
d. PC Docket 17-7 -A Public Hearing for the petition submitted by Village Square for
consideration of Annexation and Rezoning to A-2 Multiple Family Residence District for
construction of six(6)multi-family townhome buildings located at 751 Meacham Road.
(PH 11-13-2017)
9.ZONING BOARD OF APPEALS
a. ZBA Docket- 17-10 -A Public Hearing for a variation of the Elk Grove Zoning
Ordinance 2410 as it pertains to permitted locations of buildings and parking stalls in
industrial zoning districts on property located at 1421-1485 Elmhurst Road. (PH 10-19-
2017)
b. ZBA Docket 17-11 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to locations of parking stalls in
industrial zoning districts for property located at 1501-1541 Elmhurst Road. (PH 10-19-
2017)
26.UNFINISHED BUSINESS
a. Village Attorney -Prepare the necessary documents granting a fence variation for
property located at 861 Debra Lane.
b. Village Attorney - Prepare the necessary paperwork granting the front porch overhang for
property located at 655 New Mexico Trail.
c. Village Attorney -Prepare the necessary documents granting a fence variation for
property located at 1151 S. Glenn Trail.
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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