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HomeMy WebLinkAboutVILLAGE BOARD - 10/10/2017 - Village Board Minutes �y�Gg©VE 0110n n1.`o����,� MINUTES REGULAR VILLAGE BOARD MEETING October 10, 2017 1. CALL TO ORDER- 7:22 PM PRESENT: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker, Deputy Village Clerk Maggie A.Jablonski 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Jintaek Chung,Trinity Gospel Church 3.APPROVAL OF MINUTES OF SEPTEMBER 26, 2017- Motion to approve the Minutes of the Regular Village Board Meeting held on September 26, 2017 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE - Unanimous Approval (6-0) MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson - Mayor Johnson attended the following meetings: • Tollway Board Meeting- The Tollway Board passed the agreement with the Village to take away their rights of first refusal on the land at the Township Building on Arlington Heights Road. This will allow the Township to take over our Public Works facility on Landmeier Road and give us their property on Chelmsford which allows us to sell that property to the Park District for the open land and to the Bulgarian School to run the day care facility. It is a way for governments to work together efficiently, quickly and effectively. • James Guiterrez from Japan Times to discuss the businesses here in Elk Grove. • The 2nd Annual Oktoberfest on September 29 and September 30. • Kinder Morgan to discuss the pipelines in Elk Grove Village. The vacancy rate has dropped to 3.17%,which is an all-time low for the Business Park. Mayor Johnson noted that a resident approached the Village Board to consider raising the age to purchase tobacco products from 18-21 or consider completely banning the sale of tobacco products. The item was brought to the Board and placed on the JPZ Committee for review. Trustee Prochno will address this item tonight but it will not be discussed until the committee has had the chance to review everything. There will be a public meeting prior to the Village Board making any final decisions. Trustee Prochno, as Chairman of the Judiciary, Planning and Zoning Committee, announced that there will be a meeting on Wednesday, December 13, at 7:00 PM in Room E in the Village Hall. The reason for the delay is to have an evening meeting to invite the public to attend and share their ideas and express their concerns on either side of the issue. The two issues to be discussed will be whether to raise the age limit for purchasing tobacco products from 18-21 or consider banning cigarette sales in the community. After listening to public comment,the board may or may not come up with a consensus that evening or continue for further discussion. Staff will look into what surrounding communities have been doing or will be doing in the future and the Board will review the information. Mayor Johnson stated that after the JPZ Committee reviews everything,they will bring the recommendation to the Board for consideration at a Board Meeting for a formal vote to finalize the decision. The Mayor advised that if anyone would like to send comments to the Committee prior to the December meeting,they can send them to the attention of the JPZ Chairperson, Trustee Prochno, at the Village Hall. Presentations: Mayor Johnson asked Giovanni Gullo, Mariann Gullo, and the Chairman of the Sister Cities Organization Page 1 of 6 Steve Schmidt to join him at the podium. Mayor Johnson announced that it is an honor to have the guests from Sicily and Mexico at the board meeting. Attending tonight's meeting were the students from Termini Imerese, a business delegation from Termini, as well as a business delegation from Zihuatanejo, Mexico. The students generally come in during the month of November to experience our Thanksgiving Holiday but this year it was suggested that they come in to experience the Homecoming activities at the high school,which included a bon fire and the Homecoming Dance. The students received a tour of the Village Hall earlier in the day and are here tonight to experience the Village Board Meeting. Giovanni Gullo provided a brief history of the Sister Cities Organization that started back in 1998. Steve Schmidt introduced the Chairman of Sister Cities from Termini Imerse, Luigi Candioto that extended warm wishes and thanked the community for welcoming the delegations to Elk Grove Village. Mr. Candioto stated how proud and honored they are to be representing Termini and for the lifelong friendships that have developed through the years. Mariann Gullo read a letter to the Mayor and Village Board from the Mayor of Termini Imerese, Francesco Giuntra, stating how appreciative Sicily is to continue this exchange program for the students and how thankful they are for the lifelong friendships. Mr.Alfonso Cantu' Reyes, Chairman of the Sister Cities for Ixtapa-Zihuatanejo, introduced the delegation at the meeting and presented a proclamation to the Village for the friendship, goodwill, promotion of cultural, economic business, educational,tourism and humanitarian areas and the continued friendship for many years to come. Mariann Gullo introduced the physicians from Alexian Brothers that were in the audience as well as the exchange students and teachers visiting from Termini Imerese. The students are staying with their counterparts from Elk Grove High School and the Elk Grove Students will visit Termini Imerese in March of 2018. The Sister Cities Organization thanked the Mayor and Board of Trustees for their continued support in the program. Trustee Reports: Trustee Prochno - Elk Grove High School has welcomed the students from Termini with open arms. The students have had a wonderful experience going downtown with the opportunity to ride on a float in the Columbus Day Parade, and today, they experienced the Magnificent Mile. The cultures that they are being exposed to are wonderful and the friendships that are being formed with their host families are lifelong relationships. These relationships will be renewed when the Elk Grove students go back to Termini next Spring to experience life in Sicily. This is a really great program. Trustee Feichter- No Report. Trustee Czarnik-Attended the Columbus Day Parade along with the exchange students, the Elk Grove students and the business delegations. It was a wonderful day and the amount of energy that was present was a lot of fun. Imagine the Possibilities is the theme for the Kenneth Young Center Fashion Show that will be on Saturday, November 4, at the Seville on Barrington Road in Streamwood. The Fashion Show is from 11:00 AM to 3:00 PM and the price is $50. For more information, please call 847-524-8800 x103. Please support this worthwhile event to support the Kenneth Young Center. Trustee Petri - No Report. Trustee Lissner-The Next Level Northwest meeting was held in Schaumburg on October 4. The NLNW program is a nonprofit, private partnership that involves the communities of Elk Grove Village, Hanover Park, Hoffman Estates, Rolling Meadows and Schaumburg. The idea is to have businesses come to the meeting to pitch for their business and possibly receive grant money that will provide coaches/mentors to increase profitability for the businesses. Trustee Franke- The Oktoberfest was on Friday, September 29, and Saturday, September 30, at Rotary Green. There was a great turnout, and everything went well this year. Next year the event may be the third week in September. Thank you to everyone that was involved in coordinating a very successful event. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the September 30, 2017 Accounts Payable Warrant in the amount of$1,978,826.64. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the October 10, 2017 Accounts Payable Warrant in the amount of$488,465.32. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik Page 2 of 6 NAYS: None MOTION CARRIED - Unanimous Approval (6-0) 6. CONSENT AGENDA a. Authorization of a request from Queen of the Rosary Parish to waive fees for a temporary Class A Liquor License and a Food Caterer's License in the amount of$3,000 for the Parents Club Fall Fest on Sunday, October 29, 2017 at 750 Elk Grove Boulevard. b. Authorization to award a professional services contract with HR Green of McHenry, IL for the Phase I Preliminary Engineering & Phase II Final Engineering for the Beisner Right of Way (ROW) Storm Sewer Removal and Replacement in the amount of$59,390 from the Water& Sewer Fund. c. Authorization to award a professional service contract with WBK Engineering, LLC for the Clearmont Pedestrian Bridge Over Salt Creek for Phase I Engineering in the amount of$103,185.08 from the Capital Projects Fund. d. Authorization to award a professional services contract to Nicholas & Associates, Inc. of Mt. Prospect, IL to act as Construction Manager and Constructor for design, architectural drawings, trade bidding, permitting, supervision of demolition and construction for renovations at the James Paul Petri Public Works Facility (450 E Devon Avenue) for a total contract amount not to exceed $ 2,353,105 from the Capital Projects Fund, in the amounts designated as follows: • Pre-construction services at no cost; • 3.75% of the actual construction cost for construction services ($698,560); • 6.50% of the actual construction cost for architectural &engineering services ($1,210,835); and • A fixed General Conditions budget ($443,710). e. Authorization to award a professional service contract to Nicholas &Associates of Mount Prospect, IL to administer various construction contracts with the lowest responsive and responsible bidder in each of twelve (12) trades packages and reimbursable expenses for the construction of the James Paul Petri Public Works Facility (450 E Devon Avenue) in an amount not to exceed $19,388,059 from the Capital Projects Fund. f. Authorization to adopt Ordinance No. 3518 entitled, "AN ORDINANCE AMENDING TITLE I, SECTION 1-7A-6.I (VILLAGE MANAGER'S POWERS & DUTIES) OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE." g. Authorization to adopt Resolution No. 51-17 entitled, "A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS ARROW ROAD CONSTRUCTION AT 1445 OAKTON STREET." h. Authorization to adopt Resolution No. 52-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 613 PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 2001 ARTHUR AVENUE." i. Authorization to adopt Resolution No. 53-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 83-85 GORDON STREET." j. Authorization to adopt Resolution No. 54-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY AND THE VILLAGE OF ELK GROVE VILLAGE." k. Authorization to waive formal bidding requirements and award a professional service contract to Grundfos Water Utility, Inc. of Aurora, IL to furnish two replacement pumps and accessories for the Residential Lift Station in the amount of$64,000 from the Water& Sewer Fund. 1. Authorization of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by the Village of Elk Grove for text amendments to the Zoning Code. Page 3 of 6 in. Authorization to increase the FY 2016-17 Busse Elmhurst TIF Fund in the amount of$14,421,000 to allow the General Fund, Business Leaders Forum Fund, and the Water Sewer Fund capture reimbursement of TIF eligible expenses. Mayor Johnson asked if the Village Board or anyone in the audience had any questions on the Consent Agenda items. No response. Motion to approve Consent Agenda items"a. through m." Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE - Unanimous Approval (6-0) MOTION CARRIED 7. REGULAR AGENDA-There were no items under Regular Agenda. 8. PLAN COMMISSION -Village Manager Rummel - The item under the Plan Commission pertains to the Elk Grove Technology Park under consideration for the Busse Farm property and the public hearing will be held on October 16, 2017 at 7:00 PM. 9. ZONING BOARD OF APPEALS -Village Manager Rummel - ZBA Docket 17-14 is for a six-foot(6) high, wood fence, to replace an existing fence at 1151 S. Glenn Trail. The Zoning Board of Appeals has unanimously recommended Do Grant for this variation. The petitioner is available tonight to answer any questions. There were none. Mayor Johnson instructed the petitioner to go ahead and proceed with the permit process. They do not need to be present at the next Village Board Meeting. Motion to direct the Village Attorney to prepare the necessary paperwork for property at 1151 S. Glenn Trail. Moved by Trustee Lissner Seconded by Trustee Franke VOICE VOTE - Unanimous Approval (6-0) MOTION CARRIED ZBA Docket 17-13 is for a four foot, three inch (4'-3") porch overhang at the 25-foot (25') front yard setback at 655 New Mexico Trail. The Zoning Board of Appeals has unanimously recommended Do Grant for this variation. The petitioner is available tonight to answer any questions. There were none. Mayor Johnson instructed the petitioner to go ahead and proceed with the permit process. They do not need to be present at the next Village Board Meeting. Motion to direct the Village Attorney to prepare the necessary paperwork for property at 655 New Mexico Trail. Moved by Trustee Czarnik Seconded by Trustee Feichter VOICE VOTE - Unanimous Approval (6-0) MOTION CARRIED ZBA Docket 17-12 is for a fence variation at 861 Debra Lane. This item was remanded back to the Zoning Board of Appeals to look at a revised proposal to reduce the extension of the fence from thirty feet(30')to twenty-five feet (25'). The Zoning Board of Appeals did hear from a number of neighbors on the topic and voted 4-3 to recommend Do Grant for the Zoning Variation to extend the fence twenty-five feet (25') on the side yard setback. The Mayor Johnson asked if anyone was present that was against the fence variation. The following residents addressed the Village Board: • Alex Mangano, 896 Cass Lane-Expressed concerns of a safety issue causing motorists to have a blind spot while driving on Cass Lane near the location of the proposed fence variation at 861 Debra Lane. Mayor Johnson stated that the Police Department heard the concerns of the residents and have reviewed the area on three separate occasions with the same exact findings. The reports from the traffic experts have found that the fence location will have minimal effect, if any, on traffic safety in the area. • Larry Dohrer, 1249 Old Mill Lane- Stated that as a member of the ZBA voted against the variation and in his opinion to reduce the distance by only five feet (5') wasn't enough to make a difference. Mr. Dohrer did agree with the Police Department study that there would not be a problem with traffic in that area. Mayor Johnson asked if anyone was present that was in support of the fence variation. The following residents addressed the Village Board: • Jim Burke, 861 Cass Lane-Lives directly across the street from the house of the petitioner and has no problem with the fence variation. • Stella Aikers, 849 Debra Lane-Lives near the petitioner and is in favor of the fence to provide a secure yard for the petitioner's child to play safely. • Jeff Snyder, 872 Cass Lane-Lives one house to the south of the petitioner and is in favor of the board Page 4 of 6 granting the fence variation. The petitioner's backyard is very small and the fence variation will provide a safer environment for their child. Mayor Johnson asked if anyone else would like to address the Village Board on this topic. No response. Mayor Johnson asked if the Village Board had any questions or concerns before voting on this topic. No response. Motion to direct the Village Attorney to prepare the necessary paperwork for property at 861 Debra Lane. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED - Unanimous Approval (6-0) Mayor Johnson instructed the petitioner to go ahead and proceed with the permit process. They do not need to be present at the next Village Board Meeting. Mayor Johnson thanked the petitioner on behalf of the Village Board for working with the Zoning Board and the Village staff to compromise on the variance. 10.YOUTH COMMITTEE - Trustee Franke -There will be a Bon Fire at Lions Park on Saturday, October 21, for students in sixth grade through high school from 8:00 PM to 10:00 PM. 11. BUSINESS LEADERS FORUMS - Trustee Petri -The BLF Steering Committee met on October 4 at the Holiday Inn. There is an Open House scheduled at Enclave, 75 Turner Avenue, on October 12 at 5:00 PM. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner- Comcast offers the X1 video platform and anyone that subscribes can view a variety of movies through the YouTube app and display them on any large screen television which is a nice feature. 13. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- No Report. 14. RECYCLING&WASTE COMMITTEE-Trustee Feichter- No Report. 15. INFORMATION COMMITTEE -Trustee Lissner-The following events are planned for the Village: • As previously mentioned,the Ribbon Cutting for the Enclave Grand Opening will be on Thursday, October 12, at 5:00 PM. • The Fire Department will host an Open House on Sunday, October 15 at Fire Station 7 from 1:00 PM to 4:00 PM. • The Elk Grove Manufacturing Expo is on Tuesday, October 17 at the Pavilion from 1:00 PM to 5:00 PM. The interest for the "My Elk Grove Village" app is starting to increase. In the past 30 days, there have been 815 people that have used the app for submitting service requests or getting information from the Village. There are 1,546 users,which is about 700 new users in the last few months. The Information Committee will have a meeting on Monday, October 16 at 9:30 AM. 16. PARADE COMMITTEE -Trustee Czarnik- The 2018 Hometown Parade theme will be "Music Through The Ages". The parade will take place on Saturday, June 16, 2018 at 2:00 PM. The next meeting will be Monday, February 5, at 5:30 PM in Room E at the Charles J. Zettek Municipal Building. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Prochno -As mentioned earlier, the JPZ Committee will meet on Wednesday, December 13, at 7:00 PM in Room E to discuss the possibility of limiting tobacco sales to ages 21 and over or the possibility of eliminating tobacco sales in Elk Grove Village. Another item for consideration is a possible training program for fostering dogs in the community. Staff provided information today and a meeting will be scheduled soon to review that topic. 19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Czarnik- No Report. 20.AIRPORT UPDATE - Mayor Johnson- There was a SOC Meeting today and the Rotation III plan stops this Sunday. We should have JDA's final report before the November 6 ONCC meeting. The next SOC Meeting will be on Halloween, October 31, 2017. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - Next year's lineup will be announced soon. 22. SPECIAL EVENTS - Mayor Johnson -The Holiday Tree Lighting Ceremony will be on Thursday, November 24, at 4:30 PM featuring a concert with Gary Lewis and the Playboys. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER- No Report. 25. REPORT FROM VILLAGE CLERK- No Report. Page 5 of 6 26. UNFINISHED BUSINESS-The Unfinished Business appears on the Consent Agenda. 27. NEW BUSINESS -There are no items for New Business. 28. PUBLIC COMMENT - 8:50 PM - Mayor Johnson asked if anyone would like to address the Village Board this evening. No Response. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting and go into Executive Session at 8:57 PM. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Lissner, Petri, Franke, Czarnik, Feichter, Prochno NAYS: None MOTION CARRIED Maggie A.Jablonski, Deputy Village Clerk Mayor Craig B.Johnson Page 6 of 6