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Home My WebLink AboutAGENDA - 11/10/2009 - VILLAGE BOARD MEETING ti Next ORD: 3220 (3221). Next RES. 60-09 (61-09) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING November 10, 2009 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Reverend Timothy Manwell, Pastor Lutheran Church of the Holy Spirit) 3. Approval of Minutes of October 27, 2009 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: October 31, 2009 /$ 131,404.65 November 10, 2009 /$ 481,099.15 6. CONSENT AGENDA A) Consideration of a request (attached) from Little City Foundation to waive the permit.fees for a nursery license for a Christmas tree sale to be held in the parking lot of Mallard Crossing, 855 Meacham Road from November 23, 2009 to' December 23, 2009 in the amount of$200. (Little City Foundation is a non-profit organization based in Palatine, Illinois working with John's Evergreens to sell Christmas Trees. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) B) Consideration to authorize payment of$1,846 in dues to the Illinois Municipal League for Fiscal Year 2009-2010. (The dues were not increased compared to last year's payment. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose.) C) Consideration to increase the professional services contract with Civiltech Engineering of Itasca, IL for the Busse Road Lighting Improvements in the amount of$16,513 from the Industrial/Commercial Revitalization Fund. r Agenda for VB Meeting 11- -09 2 (On August 21, 2007 the Village Board awarded the construction engineering services contract to Civiltech Engineering. (At the time, the Village anticipated construction to begin in the fall of 2007. This enabled the Village to reduce the engineering fees by requesting that the Resident Engineer, working on the nearby Lively Boulevard Improvements Project, provide the required inspections and documentation for the lighting project while finishing the closeout paperwork on Lively Boulevard. (The contractor started in the spring of 2008. (The contractor still completed the project on time and under budget, but additional hours of engineering time were required to provide adequate inspections and final documentation which is required for IDOT federally funded contracts. (The project received federal funding for reimbursement of seventy percent (70%) of the construction engineering costs through the Surface Transportation Program. (The remaining thirty percent (30%) is Village responsibility and would be an additional $4,954 for a project total of$14,954. (The contract will be increased in the amount of$16,513 for a total contract amount of$49,848. (Adequate funds for the project have been budgeted and are available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) D) Consideration to award a professional services contract to TranSystems Corporation of Kansas City, Missouri for engineering services for the Meacham Road and Rohlwing Road Lighting Improvements in an amount not to exceed S 102,873 from the .Industrial/Commercial Revitalization Fund. (A proposal for the two (2) projects was solicited from TranSystems Corporation for engineering services consisting of preliminary design and preparation of contract plans and documents. (The design will require approval from the Cook County Highway Department and Illinois Department of Transportation. (TranSystems Corporation is recommended to conduct the engineering services based on their knowledge of the Village's street lighting system. (TranSystems Corporation has successfully completed the street lighting design for the local and arterial lighting programs conducted to date including the recent Meacham Road and Nerge Road Lighting Project. (Completion of the Phase. 2 engineering will make the project eligible for Federal construction funding through the.Surface Transportation Program. (Adequate funds are' budgeted for the Industrial Commercial Revitalization Commission's construction fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) E) Consideration to adopt Resolution No. 60-09 (attached) amending Resolution No. 6-09 and in addition authorizing the Mayor and Village Clerk to execute a Second Amendment to the Ground Lease Agreement between the Village of Elk Grove Village and the new Agenda for VB Meeting 11-9-09 3 Cingular Wireless PCS, LLC (formerly referred to as AT&T Wireless Services Corporation). (This amendment was previously approved by the Village Board on January 27, 2009. (The changes being requested with the Second Amendment are not substantive changes being proposed outside of the originally approved Second Addendum. (The initial basis of this agreement was to allow AT&T to work with Cricket Communications, with whom they have an exclusive contract, allowing them to install communications equipment inside AT&T's existing equipment enclosure, as well as reviewing a back rent issue-dating back to 2007. (A report from the Deputy Village Manager, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri A. Lighting of Rohlwmg Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program c. Environmental Evaluation of Facilities d. Biesterfield Road/Leicester Road Water Feature 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove c. Website Redesign 13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road &Arlington Heights Road Intersection Improvements b. Oakton Street & Arlington Heights Road Intersection Improvements c. Master Plan to Revitalize the Business Park d. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel Agenda for VB Meeting 11-g 9 4 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket #08-12 — Public Hearing to consider a petition for a variation to permit an existing six-foot (6') tall wood privacy fence extending approximately four feet (4') beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-08). b. ZBA Docket #09-6 — Public Hearing to consider a petition for a variation to permit construction of a pool deck located six feet (6') from the rear lot line at property located at 1098 Leicester Road, Elk Grove Village, IL (PH 11-19-2009). 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK a. -Ordinance No. 3220. 20. UNFINISHED BUSINESS VILLAGE BOARD None _VILLAGE ATTORNEY a. Prepare necessary documents for the subdivision of property from one parcel into two and the rezoning of property located at 1400 Busse Road, Elk Grove Village, IL (PC Docket#09-2). 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feicliter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Walsh (7), Knickerbocker, Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp r' Addendum to Regular Village Board Agenda November 10, 2009 7:00 p.m. 6. CONSENT AGENDA (continued) F) Consideration of a request from the Queen of the Rosary Parish (attached) to waive a temporary Class A Liquor License fee and the Food Caterer's License fee for the All School Alumni Reunion on Friday,November 28, 2009 in the amount of$3,000. (The Class A Liquor License is $2,900, and the Food Caterer's License is $100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Knickerbocker, Walsh (7), Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp, Jacobsen