Loading...
HomeMy WebLinkAboutAGENDA - 01/12/2010 - VILLAGE BOARD MEETING A t Next ORD: 3223 (3224) Next RES. 1-10 (5-10) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 12, 2010 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Meghan Aelabouni, Christus Victor Lutheran Church) 3. Approval of Minutes of December 8, 2009 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: December 31, 2009 S 607,570.51 January 12, 2010 $1,028,057.31 6. CONSENT AGENDA A) Consideration of the following: 0 A request from the Elk Grove Public Library (attached) to waive permit fees for the Village's annual alarm license fee for the period of January 1, 2010 through December 31, 2010 in the amount of 525; 0 A request from Community Consolidated School District 59' (attached), to waive permit fees for the Village's annual alarm license fee for the period of January 1, 2010 through December 31, 2010 in the amount of$275. • A request from Community Consolidated School District 54 (attached) to waive permit fees for the Village's annual alarm license fee for the period of January 1, 2010 through December 31, 2010 in the amount of S75; and (The library has one (1) location with an alarm. (District 59 has seven (7) locations with alarms. (District 54 has three (3) locations with alarms. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) B) Consideration of a request from Episcopal Church of St. Nicholas (attached) to waive permit fees for the installation of a fire alarm monitoring system at the church in the amount of-S50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) Agenda for VB Meeting 01-12-10 2 C) Consideration to renew an existing service contract to Third Millennium Associates, Inc. (TMA) of Chicago, IL for the printing and mailing service of utility bills in an amount not to exceed $13,500. (This renewal contains the second year of a possible 5-year contract initiated in 2008. (The Village will be charged $16.5 cents per invoice for printing and insertion, with an annual estimate of$13,500. (The Finance Department is very satisfied with their service. (Adequate funds are available in the Receivable/Billing Account. (A report from the Director of Finance, recommending approval, is attached.) D) Consideration to award a Balancing Change Order in the amount of$33,437.48 for various change orders per MTI's memo to Elk Grove Village dated November 30, 2009. (The November 30, 2009 memo provided for forty-two (42) change orders to twelve (12) different contractors for various projects in the new Administration & Public Safety Complex. (MTI recommends that the Village of Elk Grove Village award the change orders for the amount listed, contingent upon further negotiations with each trade contractor for possible cost savings. (A report from the Chief of Police, recommending approval, is attached.) E) Consideration of the following: • to concur with.prior Village Board authorization to engage in a market campaign in three (3) newspapers and three (3) talk radio stations in reference to the Elgin O'Hare — West Bypass study for a total budget not to exceed S65,000, with finds split between the General Fund and the Industrial/Commercial Revitalization Fund; and • to concur with prior Village Board authorization to award a contract to the Chicago Tribune of Chicago, IL for marketing purposes in the amount of$21,930. (The Village Board previously authorized the expense of up to $65,000 to market the Illinois Department of Transportation's announcement of the final transportation alternative for the Elgin O'Hare—West Bypass study. (The Illinois Department of Transportation announced on Wednesday, December 9, that the final transit proposal would be Alternative 203, which is the alternative that the Village has been lobbying for. (In an effort to thank all of the government agencies, community groups, businesses, and residents for helping to form a regional consensus, the Village ran a "thank you"piece from the Elk Grove Village community in three (3) regional papers and also on three (3) talk radio stations.) F) 'Consideration to renew a service contract with Powell Tree Care of Elk Grove Village, IL in an amount not to exceed 594,500. (The renewal confirms the second of a possible 3-year contract initiated in 2008. (Powell Tree Care will trim 3,000 Village owned parkway trees. Agenda for VB Meeting 01-12-10 3 (Powell Tree Care has a long standing relationship with the Village and has been responsive to our schedule and the needs of the community. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration to adopt Resolution No. 1-10 (attached) authorizing the Mayor and Village Clerk to execute a joint agreement between the Village of Elk Grove Village and the Illinois Department of Transportation for the Arlington Heights Road at Devon Avenue Right-of-Way acquisition Project No. M-8003(568), Section No. 05-00050-00-CH. (The intersection improvement requires the acquisition of right-of-way from eight (8) properties. (After negotiations, the cost for land acquisition increased from $370,000 to S635,430. (The Village has already secured a full reimbursement from both counties for the increased Local Share in the total amount of 5317,715. (The Village has requested an Amendment to the Joint Agreement with the Illinois Department of Transportation that provides for an increase in the Federal share of costs to the total amount of$317,715 for the remainder of the right-of-way costs. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) H) Consideration to adopt Resolution No. 2-10 (attached) authorizing the participation in the Northern Illinois Municipal Electric Cooperative (NIMEC) and authorizing the Village Manager to approve a contract with the lowest cost electricity provider. (In November of 2006, Elk Grove joined the Northern Illinois Municipal Electric Cooperative (NIIVIEC) to jointly purchase electricity from a third-party vendor in response to the deregulation of this industry. (In March of 2009, we obtained a contract to purchase electricity from Exelon for the period of June 2009 through May 2010. (NEVIEC is preparing to seek competitive pricing for electricity.for the period of June 1, 2010 through May 31, 2011. (A report from the Director of Public Works, recommending approval, is attached.) I) Consideration to adopt Resolution No. 3-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1300 Landmeier Road. (The property located at 1300 Landmeier Road consists of a building approximately 15,200 square feet in size that has been vacant and unused since January 2004. (The petitioner intends to invest in renovating the floors, electrical components, ceilings, parking lot, and general maintenance of the building. (The'petitioner hopes to lease the site to PSC Industrial Outsourcing, LP which will use the site for the warehousing and distribution. (The new tenant expects to bring in approximately 22 jobs with the goal of 40 employees within three (3) years. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building has met the > Agenda for VB Meeting 01-12-10 4 requirements for 6B classification under Special Circumstance because the property has been vacant for over two (2) years. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. J) Consideration to adopt Resolution No. 4-10 (attached) rescinding Resolution No. 34-09 and determining the appropriateness for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 850 Lunt Avenue. (Sitex Realty intends to purchase the 54,060 square foot facility and lease it to an industrial user for manufacturing, warehousing, and/or distribution. (Sitex has allotted S240,000 to refurbish the existing facility (Sitex anticipates that the end user will create 25 to 40 jobs. (On June 16, 2009 the Village board approved a Class 613 for 850 Lunt Avenue. Unfortunately, as a resolute of the current economic conditions, the petitioner was unable to secure financing and the deal fell through. (Eligibility requirements for 613 status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies as it will require substantial renovations. In addition, they have included special circumstances based upon the higher property taxes that would have to be paid, as opposed to relocating to a community in neighboring DuPage County or another space within Cook County that already has a Class 6B. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) K) Consideration to adopt Ordinance No. 3223 (attached) designating the Village Manager, the Deputy Village Manager, and the Assistant Village Manager as Deputy Village Clerks. (This Ordinance states that the Village Manager, the Deputy Village Manager, and the Assistant Village Manager shall be and function as the Deputy Village Clerk and as such may exercise the powers and duties of the Village Clerk.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Biesterfield Road/Leicester Road Water Feature 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE - Trustee Franke Agenda for VB Meeting 01-12-10 5 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORIMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove c. Website Redesign 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Oakton Street & Arlington Heights Road Intersection Improvements c. Master Plan to Revitalize the Business Park d. Busse Road, Greenleaf Avenue &Pratt Boulevard Intersection Projects e. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue f. Lighting of Meacham Road from Nerge Road to Biesterfield Road g. Biesterfield Road & 1-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket #08-12 — Public Hearing to consider a petition for a variation to permit an existing six-foot (6') tall wood privacy fence extending approximately four feet (4') beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-08). 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNrFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 01-12-10 6 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to, individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Keegan (7), Knickerbocker, Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp Addendum to Regular Village Board Agenda January 12, 2010 7:00 p.m. 6. CONSENT AGENDA (continued) L) Consideration to award a purchase contract under the National Joint Power Alliance purchasing cooperative to OEC Business Interiors of Elmhurst, IL to purchase, supply, and install work stations for Engineering & Community Development in an amount not to exceed $40,000 from the Capital Projects Fund. (As part of the relocation of the Department of Engineering & Community Development, additional workstations and workstation components need to be purchased. (The Village will re-configure as many components as possible from the existing workstation furniture in the former Administration area. (OEC was the supplier and installer for the existing furniture in the former Administration area, and will be best suited to re-configure and reinstall the existing components. (In addition to the former Administration area, OEC was the supplier and installer for the workstations in the Finance Department and Administration & Public Safety building. They have provided a satisfactory work product in all instances. (Adequate funds are available and have been budgeted for this purpose.) M) Consideration to adopt Resolution No. 5-10 (attached) approving and authorizing the execution of an Intergovernmental Agreement establishing the Northern Illinois Municipal Natural Gas Franchise Consortium. (By granting a natural gas franchise to Nicor, the Village makes natural gas and related facilities and utilities available to the Village's residents and businesses. (The Village's current franchise agreement expired several years ago. Nicor has not shown any willingness to deviate from their originally negotiated contract, which was adopted over 50 years ago. (Even though a new agreement has not been reached, Nicor continues to abide by the terms of the old franchise agreement. (The attached Agreement defines the Consortium's membership, creates structure and procedures for doing business, provides for management of contributed funds, and sets standards for withdrawal and dissolution. (By joining this effort, it will provide the Village with greater negotiating power with Nicor and will reduce the cost to each municipality of drafting, negotiating, and finalizing a new gas franchise. (A report from the Deputy Village Manager, recommending approval, is attached.) c: Johnson (2), Czarmk, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Knickerbocker, Jacobsen, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp, Keegan (7)