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HomeMy WebLinkAboutAGENDA - 12/12/2017 - Village Board Agenda v4�govE vu�gc J TtONAL Co AGENDA REGULAR VILLAGE BOARD MEETING December 12, 2017 7:00 PM 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE INVOCATION (DEACON TED CZARNECKI, SAINT JULIAN EYMARD CATHOLIC CHURCH) 3.APPROVAL OF MINUTES OF NOVEMBER 14, 2017 4.MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: NOVEMBER 30, 2017 $ 2,195,771.33 DECEMBER 12, 2017 $ 3,602,450.46 6.CONSENT AGENDA a. Consideration of a request from ZUB LLC to allow a video gaming business at 914 Elk Grove Town Center. (The Zoning Ordinance requires Village Board consideration for any use not specifically identified as a permitted use in Section 713-5-2:13. (The petitioner is requesting to open a video gaming business. (The Director of Community Development recommends approval.) b. Consideration of a request from the Elk Grove Village Public Library to waive 2018 Alarm License Fees in the amount of$25. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c. Consideration to authorize payment of$2,000 in dues to the Illinois Municipal League for Fiscal Year 2018-2019. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. (In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. Pagel of 8 (Sufficient funds are budgeted and available for this purpose in the General Fund.) d. Consideration of a request from the Elk Grove Village Public Library to waive permit fees for renovation work associated with the Youth Services' Storytime Room at 1001 Wellington Avenue in the amount of$3,646.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) e. Consideration to award a contract to SHI International of Somerset,NJ to provide 3 years of support for the Veeam/Exagrid backup solution in the amount of$36,461. (The Village Board approved the purchase of the Veeam/Exagrid backup solution in March of 2017. (Our original purchase included one year of annual maintenance which will expire during the first quarter of 2018. (Ongoing maintenance and support of the Veeam software and Exagrid hardware is critical for insuring that the Village's data loss is minimized and that high speed data recovery is available in the event it's needed. (SHI submitted the lowest quote of the three vendors who provided pricing. (The Director of Information Technology recommends approval.) f. Consideration to award a professional services contract to GOVTEMPUSA, LLC of Northbrook, IL for office support services for the period from January 1, 2018 through December 31, 2018 in an amount not to exceed $43,680. (The requested amount would provide 3 -4 days per week of clerical and customer service support during phase four of implementing the utility billing module. (The requested support will only be used and billed on an as-needed basis. (The Director of Finance recommends approval.) g. Consideration to award a professional service contract to the lowest responsive and responsible bidder Schaefges Brothers, Inc. of Wheeling, IL for the 1-290 at Devon Avenue Gateway Sign project in the amount of$279,365 from the BLF Fund. (On Thursday,November 30 2017,the Village opened sealed bids for the I-290 at Devon Avenue Gateway Sign project. (The project includes earthwork,pouring of a concrete foundation, installation of architectural precast pieces and stone veneer, electrical conduit, assistance in the installation of the LED sign, landscaping and restoration of all disturbed areas. (The lowest responsive and responsible bid was received from Schaefges Brothers, Inc., of Wheeling, IL in the amount of$279,365. (Funds for this project are available in the BLF Fund. (The Director of Public Works recommends approval.) h. Consideration to award a professional service contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate the 2018 Mid-Summer Classics Concert Series for a total contract amount not to exceed$465,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. Page 2 of 8 (As in years past, the Elk Grove Park District will be co-sponsoring the event, "Unity Within The Community," and sharing in the overall contract expenses with the Village.As such,the Park District will be reimbursing the Village $50,000. (The concert series is funded by the 1%Hotel/Motel Tax, Video Gaming revenue, Tobacco License fees, a $50,000 donation by the Elk Grove Park District, and sponsorship donations. (The tenth annual Mid-Summer Classics Concert Series will be held during the month of July, with concerts taking place on Tuesday, July 4, Tuesday, July 10, Tuesday, July 17, and Tuesday, July 24, and July 31.) i. Consideration of the following: • To adopt Ordinance 3533 (attached) authorizing the Levy and Collection of Taxes for the Corporate and Municipal purposes of the Village of Elk Grove Village for the Fiscal Year beginning May 1, 2018 and ending April 30, 2019; • To adopt Ordinance 3534 (attached) abating a portion of the 2017 Property Taxes Levied for certain taxable General Obligation Bonds, Series 2010, of the Village of Elk Grove Village; • To adopt Ordinance 3535 (attached)abating a portion of the 2017 Property Taxes Levied for certain taxable General Obligation Bonds, Series 2013, of the Village of Elk Grove Village; and • To adopt Ordinance 3536 (attached) abating a portion of the 2017 Property Taxes Levied for certain taxable General Obligation Bonds, Series 2017, of the Village of Elk Grove Village. (This will be the eleventh consecutive year that the Village Board is holding the line on property taxes. (The Library request is up $293,883 or 5.60%. (The 2017 Property Tax Ordinance in the amount of$30,506,563 includes the Library. Ordinances abating $6,609,996 are included, thus reducing the net levy to $23,896,567 or 2.9% increase overall. (The Tax Levy Ordinance must be approved by the Mayor& Board of Trustees and filed by the Village Clerk with the County Clerks of Cook and DuPage on or before the last Tuesday in December in accordance with State Statutes. (The Director of Finance recommends approval.) j. Consideration of the following: • To adopt Resolution No. 66-17 authorizing the Mayor to execute a Joint Agreement between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village, and appropriate funds for construction engineering and construction match for the resurfacing of JFK Boulevard and Elk Grove Boulevard; and • To award a professional service contract to Civiltech Engineering of Itasca, IL for the construction engineering services for the resurfacing project on JFK Boulevard and Elk Grove Boulevard in the amount to not exceed $384,302 from the Capital Project Fund. Page 3 of 8 (The Village secured Federal funding for the construction and construction engineering for the resurfacing of JFK Boulevard and Elk Grove Boulevard. (Attached is a copy of the Joint Agreement for the JFK and Elk Grove Boulevard resurfacing project to be executed by and between the Illinois Department of Transportation(IDOT)and the Village of Elk Grove Village. (The Agreement provides funding for construction and construction engineering for the proposed roadway construction project. (A resolution appropriating funds for the full construction engineering, the 20 percent construction match and non participating construction cost($1.579,481 total)must be adopted by the Village as a function of the execution of this Agreement. (Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction engineering services for this project. (The Village will be responsible for the payment of construction engineering costs and the State will reimburse the Village for 80%of the total construction engineering costs. (Adequate funds are available in the Capital Project Fund. (The Director of Public Works recommends approval.) k. Consideration to adopt Resolution No. 67-17 (attached)authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 170 North Lively Boulevard. (The Law Offices of Sarnoff&Baccash, on behalf of BalanStar Corporation (Applicant) is seeking a Cook County Class 613 Property Tax Exemption for 170 Lively Blvd. (The subject property consists of an approximately 25,000 square foot building. (The Applicant intends to purchase the building and utilize it for the manufacturing of balancing machinery for industrial rotating parts. The Applicant is currently located in Chicago and Schaumburg. The Applicant will consolidate both operations to the building employing ten people while creating two to five new jobs. (The building is in need of significant rehabilitation and the Applicant intends to spend approximately $175,000 to improve the fagade, landscaping,parking lot, and site detention. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves vacancy for less than twenty-four(24) months with a purchase for value, special circumstances, and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10%of fair market value for ten years then 15%in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25%of fair market value in Cook County. (Upon approval,the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Page 4 of 8 Receipt.) 1. Consideration to adopt Resolution No. 68-17 (attached)authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1445 East Oakton Street. (The Law Offices of Crane and Norcross, on behalf of Arrow Road Construction Company (Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 1445 East Oakton Road. (The Applicant acquired the seven (7) acre site in 2009. The Applicant intends to construct a new state-of-the-art 13,422 square foot corporate headquarters and a 12,214 square foot maintenance center. The estimated cost of the project is $7,450,000. (Arrow Road is an asphalt contractor that has done work for the Illinois Department of Transportation, Illinois State Toll Authority, Cook County, and numerous municipalities. (Due to business expansion, Arrow Road will be relocating its offices from Mount Prospect bringing forty full time jobs and one hundred and sixty part time jobs to the site. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10%of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) in. Consideration to adopt Resolution No. 69-17 authorizing the Mayor and Village Clerk to Execute a Second Amendment to the Redevelopment Agreement(Elk Grove Hospitality West, LLC). (This Second Amendment allows for the owner to recoup TIF eligible expenses by extending the TIF note but not extending the TIF period. (The expenses were lost due to misfiling with the County Clerk and were undertaken originally to upgrade the banquet facility and the hotel. (The Village Attorney recommends approval.) n. Consideration to adopt Resolution No. 70-17 amending Exhibit B of Resolution No. 26-15 of the Cost Recovery Agreement between the Village of Elk Grove Village and Castle Chevrolet North, Inc. (The Village Board approved a Cost Recovery Agreement between the Village of Elk Grove Village and Castle Chevrolet North, Inc. on May 12, 2015. (This item is amending Exhibit B to the Agreement and is attached hereto. Page 5 of 8 (All other terms and conditions of the Agreement will remain as is.) o. Consideration to adopt Resolution No. 71-17 approving the Plat of Subdivision identified as Aerotronic Controls Company at 2101 Arthur Avenue. (This item was discussed at the Judiciary, Planning and Zoning Committee Meeting on Tuesday,November 14, 2017 and was unanimously recommended for approval. (The purpose of the Resubdivision is to resubdivide the property at 2101 Arthur Avenue from two (2) lots into one (1) lot for the purpose of constructing a parking lot and access to Nicholas Boulevard. (This item was discussed at the November 14, 2017 Village Board Meeting and currently appears under Unfinished Business.) p. Consideration to adopt Resolution No. 72-17 approving the Plat of Subdivision identified as Pal Group, Inc. at 2526 Pratt Avenue. (This item was discussed at the Judiciary, Planning and Zoning Committee Meeting on Tuesday,November 14, 2017 and was unanimously recommended for approval. (The purpose of the Resubdivision is to resubdivide the property at 2526 Pratt Avenue from four(4) lots to one (1) lot to allow the construction of an office and maintenance facility. (This item was discussed at the Village Board Meeting on November 14, 2017 and currently appears under Unfinished Business.) 7.REGULAR AGENDA 8.PLAN COMMISSION-Village Manager Rummel a. PC Docket 17-4 -A Public Hearing for the petition submitted by GW Property Group, LLC for rezoning of property located at 1551 Busse Road from 1-2 Industrial District to B- 3 Business District to construct two multi-tenant buildings. (PH 11-13-2017) b. PC Docket 17-7 -A Public Hearing for the petition submitted by Village Square for consideration of Annexation and Rezoning to A-2 Multiple Family Residence District for construction of six(6)multi-family townhome buildings located at 751 Meacham Road. (PH 11-13-2017) 9.ZONING BOARD OF APPEALS-Village Manager Rummel 10.YOUTH COMMITTEE -Trustee Franke 11.BUSINESS LEADERS FORUMS-Trustee Petri a. Update Zoning Regulations 12.CABLE TELEVISION COMMITTEE-Trustee Lissner 13.HEALTH &COMMUNITY SERVICES -Trustee Czarnik Page 6 of 8 14.INFORMATION COMMITTEE-Trustee Lissner a. Providing Information to Community 15.RECYCLING&WASTE COMMITTEE-Trustee Feichter 16.PARADE COMMITTEE -Trustee Czarnik 17.PERSONNEL COMMITTEE -Trustee Franke 18.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Prochno a.Training Program for Fostering Dogs b.Telecommunication Facilities c. Recreational Vehicles in Residential Areas 19.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik 20.AIRPORT UPDATE 21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22.SPECIAL EVENTS- Mayor Johnson 23.LIQUOR COMMISSION- Mayor Johnson 24.REPORT FROM VILLAGE MANAGER 25.REPORT FROM VILLAGE CLERK 26.UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a Resubdivision of property located at 2101 Arthur Avenue. b. Village Attorney - Prepare the necessary documents for a Resubdivision of property located at 2526 Pratt Avenue. 27. NEW BUSINESS 28.PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring Page 7 of 8 auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8 E ti 'rIONAL CO ADDENDUM REGULAR VILLAGE BOARD MEETING December 12, 2017 7:00 PM 6.CONSENT AGENDA q. Consideration to adopt Resolution No. 73-17 authorizing the Mayor to execute a Release of Property Restrictions Agreement between the Village of Elk Grove Village and Elk Grove Township for property located at 2400 S. Arlington Heights Road, Arlington Heights, IL. (The Village wishes to allow for the conveyance, development and use of property located at 2400 S. Arlington Heights Road without restrictions. (Execution of this Release assigns certain rights with respect to portions of property located at 2400 S. Arlington Heights Road from the Village of Elk Grove Village to the Elk Grove Township.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1