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HomeMy WebLinkAboutVILLAGE BOARD - 12/12/2017 - Village Board Minutes �v�GgpVE VjLL c� 9 a �arFpTlOYAU�O�rR MINUTES REGULAR VILLAGE BOARD MEETING December 12, 2017 1. CALL TO ORDER- 7:19 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C. Franke, Samuel L. Lissner,James P. Petri, and Christine K. Prochno. ABSENT: None A Quorum was present. Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker, Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE INVOCATION - Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church 3.APPROVAL OF MINUTES OF NOVEMBER 14, 2017- Motion to approve the Minutes of the Regular Village Board Meeting held on November 14, 2017 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE - Unanimous Approval (6-0) MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson - Mayor Johnson attended the following meetings: • November 16 - Suburban O'Hare Commission Meeting- SOC worked with the consultant and put together the final Runway Rotation Plan to be presented to the ONCC. They adopted Option A for the Runway Rotation Plan for the next three years until they build the last runway. This was the plan in place for the second half of last summer when Elk Grove had minimal impact. We are very thankful that the plan distributes the noise evenly throughout the region. • November 16 - The Village hosted the Elk Grove Chamber "After Hours" event at Village Hall. • November 24 - 20th Annual Tree Lighting Ceremony-A special thank you to staff and the volunteers that helped to make this a successful event. • November 29 - Tollway Board Meeting- Discussed preliminary budget. • November 30 - Ribbon Cutting for Maman Corporation. • December 6 - DARE Graduation at Link School. Mayor Johnson mentioned that the leaf collection program went very well. Residents have inquired about extending the program later in the Fall. It is a state law that leaves can only be accepted through the first of December. There were dumpsters available at various locations in the Village for residents to deposit leaves. Public Works crews had to empty many plastic bags that were in the dumpster to prepare the leaves for storage. The Village will monitor the weather each Fall and if a special pickup is needed, the public will be notified in advance. The only downfall is the same equipment is used for leaf pick up and snow plowing. Mayor Johnson thanked Public Works for handling the special leaf pickup. Christus Victor Church is hosting a Farmers Market this Saturday and they are having a raffle with proceeds going to the PADS program. Overview of 2017 Mayor Johnson gave a presentation with an overview of 2017 stating that this year was truly a unique year. An agreement with the International Association of Firefighters, Local 2340,was made to extend the current contract through May 1, 2024. The paperwork is being finalized and will be signed at a later board meeting. Last spring the contract was signed,With the Public Works union to extend through May 1, 2021. The Village is in great shape and we are proud to work with the employees to provide such quality services to the community. The Business Park is again at the highest occupancy rate of 97%. The vacancy rate is down to 3.17%, Page 1 of 6 which is an all-time low. Elk Grove Village has a diverse, unique Business Park that is doing phenomenal. We are one of the biggest sales tax producers in the state at$20 million in sales tax. As the business park fills up, our sales tax revenue is sharply increasing. This year was a record year for reinvestment back into the Business Park. Almost$300 million was reinvested back into the Business Park from the private sector. Elk Grove is the second largest market for data centers in the nation with $175 million investment and over 600,000 square feet in new data center construction. They are big electricity tax producers and big water users,which helps our water rates because they need water for cooling and electricity to run their machines. ComEd is building a new substation in Elk Grove to meet the demands in Elk Grove Village for the future. The 85-acre Elk Grove Technology Park,which is planned to include 1 million square feet of high tech industrial with an estimated investment in the development of over$1 billion. The Enclave and the Business Accelerator opened up this year to help businesses move to the next level. The Village has ways to help businesses from government assistance to partnering with people to enhance their business. The Village has launched an ambitious long-range infrastructure plan,with over$125 million investment to serve the community into the next generation and beyond entitled Elk Grove 2025. It is being funded from an ongoing electric tax. The Public Works facility at 1635 Biesterfield is being redeveloped as a more efficient facility to store their equipment as well as serve as a salt storage facility. This will also be a temporary Fire Station while the new Meacham Road Fire Station is being rebuilt. The new Public Works facility at 400 E. Devon is currently being constructed as a new state of the art facility. The Leicester Road reconstruction with new sewers and water mains will help the Village stay ahead of the curve and prepare the infrastructure for the future. 2018 Mid-Summer Classics Concert Series Lineup Mayor Johnson asked Elk Grove Park District President Ralph Souder and Commissioner Bill O'Malley to join him at the podium to announce the lineup fort he 10th Annual Mid-Summer Classics Concert Series and locations: • July 4- Big& Rich - Rotary Green (near Elk Grove High School); • July 10 - Richard Marx- Village Green (near the Clock Tower); • July 17 - "Two for Tuesday" Sister Sledge and Village People - Village Green; • July 24 - Dionne Warwick-Village Green; and • July 31 - Bret Michaels -Village Green. Swearing In Mayor Johnson asked Fire Chief Rich Mikel to join him at the podium to swear in Sean Rachford as a new Firefighter/Paramedic with the Village. TRUSTEE REPORTS: Trustee Feichter- The Community Character Coalition collected donations for the "Toys For Tots" campaign from drop boxes at various locations throughout the Village. The CCC presented the toys to representatives from the Marine Corps Reserves for distribution to children across the Chicagoland area. The Police Department had the "Cops and Kids" event coordinated by Sergeant Julian that collected donations to assist twenty- nine (29) children in Elk Grove Township to purchase holiday gifts. Trustee Franke - The Citizens Police Academy will start on February 7, 2018 and run for 8 weeks. Residents can get information about the program and sign up through the Police Department section on the Village website. Trustee Prochno - Attended the VFW annual Christmas Party on Saturday, December 9. The Veterans are extremely grateful for the community coming together to raise money for the elevator. There will be a groundbreaking event planned in the spring. This Saturday is also the Farmers Market at Christus Victor Church on Arlington Heights Road across from the movie theatre. Several vendors will be there from 7:30 AM to 1:00 PM. Page 2 of 6 The Elk Grove Lioness Club and the Village of Elk Grove will present the Holiday House Decorating Contest. To enter, send your first and last name, address and telephone number to Karen.Landt@gmail.com or call 312-257-1136 to leave a message. All entries are due by Wednesday, December 20th with the judging on December 21St. The winners will be notified prior to the January board meeting. The winners will be posted on the electronic signs so residents can enjoy the displays before the holidays are over. Trustee Czarnik- Attended both DARE Graduations at Queen of the Rosary School on November 28th and Adolph Link School on December 6th. Trustee Petri - Attended the Greater O'Hare Holiday Luncheon on December 1St. There was a Business Leaders Forum meeting at Enclave on December 6th with a presentation on Marketing and Manufacturing. Trustee Lissner- It was an honor to attend the DARE Graduations at Link and Queen of the Rosary schools. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the November 30, 2017 Accounts Payable Warrant in the amount of$2,195,771.33. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED - Unanimous Approval (6-0) Motion to authorize payment of invoices as shown on the December 12, 2017 Accounts Payable Warrant in the amount of$3,602,450.46. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED - Unanimous Approval (6-0) 6. CONSENT AGENDA a. Authorization of a request from ZUB LLC to allow a video gaming business at 914 Elk Grove Town Center. b. Authorization of a request from the Elk Grove Village Public Library to waive 2018 Alarm License Fees in the amount of$25. c. Authorization to award payment of$2,000 in dues to the Illinois Municipal League for Fiscal Year 2018-2019. d. Authorization of a request from the Elk Grove Village Public Library to waive permit fees for renovation work associated with the Youth Services' Storytime Room at 1001 Wellington Avenue in the amount of$3,646. e. Authorization to award a contract to SHI International of Somerset,NJ to provide 3 years of support for the Veeam/Exagrid backup solution in the amount of$36,461. f. Authorization to award a professional services contract to GOVTEMPUSA, LLC of Northbrook, IL for office support services for the period from January 1, 2018 through December 31, 2018 in an amount not to exceed $43,680. g. Authorization to award a professional service contract to the lowest responsive and responsible bidder Schaefges Brothers, Inc. of Wheeling, IL for the I-290 at Devon Avenue Gateway Sign project in the amount of$279,365 from the BLF Fund. h. Authorization to award a professional service contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate the 2018 Mid-Summer Classics Concert Series for a total contract amount not to exceed $465,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. i. Authorization of the following: • To adopt Ordinance 3533 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND Page 3 of 6 COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2018 AND ENDING APRIL 30, 2019"; • To adopt Ordinance 3534 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2017 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010, OF THE VILLAGE OF ELK GROVE VILLAGE"; • To adopt Ordinance 3535 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2017 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013, OF THE VILLAGE OF ELK GROVE VILLAGE"; and • To adopt Ordinance 3536 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2017 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2017, OF THE VILLAGE OF ELK GROVE VILLAGE". j. Authorization of the following: • To adopt Resolution No. 66-17 entitled, "A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $384,302 FOR THE CONSTRUCTION AND CONSTRUCTION ENGINEERING LOCAL MATCH AND AUTHORIZING THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION"; • To award a professional service contract to Civiltech Engineering of Itasca, IL for the construction engineering services for the resurfacing project on JFK Boulevard and Elk Grove Boulevard in the amount not to exceed $384,302 from the Capital Projects Fund. k. Authorization to adopt Resolution No. 67-17 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 170 LIVELY BOULEVARD, ELK GROVE VILLAGE, ILLINOIS." 1. Authorization to adopt Resolution No. 68-17 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1445 EAST OAKTON STREET, ELK GROVE VILLAGE, ILLINOIS." m. Authorization to adopt Resolution No. 69-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A SECOND AMENDMENT TO THE REDEVELOPMENT AGREEMENT (ELK.GROVE HOSPITALITY WEST, LLC)." n. Authorization to adopt Resolution No. 70-17 entitled, "A RESOLUTION AMENDING EXHIBIT B OF RESOLUTION NO. 26-15 OF THE COST RECOVERY AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CASTLE CHEVROLET NORTH, INC." o. Authorization to adopt Resolution No. 71-17 entitled, "A RESOLUTION APPROVING THE PLAT OF SUBDIVISION IDENTIFIED AS AEROTRONIC CONTROLS COMPANY AT 2101 ARTHUR AVENUE." p. Authorization to adopt Resolution No. 72-17 entitled, "A RESOLUTION APPROVING THE PLAT OF SUBDIVISION IDENTIFIED AS PAL GROUP, INC. AT 2526 PRATT AVENUE." q. Authorization to adopt Resolution No. 73-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A RELEASE OF PROPERTY RESTRICTIONS AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE TOWNSHIP FOR PROPERTY LOCATED AT 2400 S. ARLINGTON HEIGHTS ROAD, ARLINGTON HEIGHTS, IL." Mayor Johnson stated that item "i." is referencing the property tax levy. This is the eleventh year that the Village is not increasing the general property tax fund. Any increase from the Village,which is minimal, is due to pension requirements that the Village is-mer dated by the State of Illinois to pass. Thank you to staff for helping to hold the line on property taxes for the taxpayers of this community. Mayor asked if the Village Board had any questions or if anyone would like to address the Village Board on the Consent Agenda items tonight. There were none. Page 4 of 6 Motion to approve Consent Agenda items a.through q. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED - Unanimous approval (6-0) 7. REGULAR AGENDA- No Report. 8. PLAN COMMISSION -Village Manager Rummel - No Report. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - No items under the ZBA. 10.YOUTH COMMITTEE - Trustee Franke- No Report. 11. BUSINESS LEADERS FORUM - Trustee Petri -The zoning regulations are being reviewed and staff is working with the consultant to have them updated after January 2018. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner- No Report. 13. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- No Report. 14. INFORMATION COMMITTEE - Trustee Lissner-Attended the JAWA meeting to review the agreement to renew the contract with the City of Chicago. A special meeting will be held on January 11, 2018 to vote on the agreement and then the Village Board will vote on the agreement at a board meeting. Enclave offers free meetings on the third Wednesday of every month. The topic of the December 20th meeting is on "Selling". For more information,go to the Enclave website at enclaveforentrepreneurs.com or call 847-264-4513. The Villager newsletter came out on November 10th and is available for viewing on the Village website. Copies can also be obtained at the Village Hall, Library and the Park District. PLAN COMMISSION - Continued Mayor Johnson asked the Village Board for permission to revert back to the Plan Commission for the Village Manager to address an item with the petitioner present. Village Manager Rummel stated that the Village Board received a Finding of Fact from the Plan Commission with a unanimous recommendation to allow for rezoning at 1551 Busse from I-2 Industrial to B-3 General Business District for the purpose of converting the old Hardee's/Arby's restaurant into two strip shopping malls that will include tenants such as Starbucks and Potbelly with more to follow. Mayor Johnson asked if there were any questions for the petitioner this evening. There were none. Motion to have the Attorney prepare the necessary documents for item 8-a under the Plan Commission authorizing the rezoning at 1551 Busse Road. Moved by Trustee Lissner Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None Motion Carried - Unanimous Approval (6-0) Mayor Johnson stated that this item will be on the January 9 Consent Agenda and that the petitioner does not need to return for the next meeting. This item was unanimously approved by the Plan Commission and also the Village Board this evening. The Mayor thanked the petitioner for working with the Plan Commission. 15. RECYCLING &WASTE COMMITTEE -Trustee Feichter-An educational video has been created through EGTV to teach students the importance of recycling and the proper way to recycle certain items in Elk Grove Village. Trustee Feichter showed a brief video clip of the recycling information that has been provided to the local schools. This presentation is also available on the website through EGTV On Demand. 16. PARADE COMMITTEE -Trustee Czarnik- The kickoff for the 2018 Hometown Parade will be at 2:00 PM on Saturday,June 16, 2018. The theme will be "Music Through The Ages". The next meeting will be on Monday, February 5, at 5:30 PM in Room E at the Charles J. Zettek Municipal Building. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - The Committee met at 4:00 PM to discuss two issues on the agenda. Item 18-a. Training Program for Fostering Dogs-An issue came up in the community about a foster dog attacking a resident's pet and a question was raised if the fostering pets programs in the community Page 5 of 6 have guidelines, rules, and training for foster families. Staff put together information on organizations within our community that foster animals and looked into their teaching and training practices. The programs were found to be very comprehensive. The Committee also looked into the idea of restricting certain species that tend to be mean and found that State Law does not allow any community to regulate the species. The Committee found that if the programs are followed, they are as safe as having your own pet. The recommendation of the Committee is to not make any changes in the program at this time. It was asked if anyone on the Board had questions. There were none. Item 18-c. Recreational Vehicles in Residential Areas-An item was brought up on an Ordinance that has been in place since 2004 regarding the size of recreational vehicles left in front driveways and side yards. The Ordinance states that trailers that have single axels can be up to 25' long and a trailer with a double-axel can only be up to 20' long. It was recommended that the Ordinance be amended to eliminate the double-axel reference and amend the ordinance to read all recreational vehicles must be under 25' long. It was asked if anyone on the Board had questions. There were none. Item 18-b.Telecommunication Facilities - This item is the only item remaining under the JPZ that will be discussed during the first quarter of 2018. 19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Czarnik- The street improvements have been completed. A Capital Improvements Committee meeting has been called for tomorrow, December 13, at 9:30 AM at the Public Works facility on Landmeier to discuss the MFT street program. 20.AIRPORT UPDATE - Mayor Johnson -This item was previously discussed. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson- The concert lineup was announced. 22. SPECIAL EVENTS - Mayor Johnson - The next event will be on Memorial Day. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER- No Report. 25. REPORT FROM VILLAGE CLERK- No Report. 26. UNFINISHED BUSINESS - No Report. 27. NEW BUSINESS -There are no items for New Business. 28. PUBLIC COMMENT- 8:37 PM - Mayor Johnson asked if anyone would like to address the Village Board this evening. There were no additional comments for the Board. On behalf of the Village Board, we wish everyone a very Merry Christmas and a Happy and Healthy New Year. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:38 PM. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Loretta M. Murphy,Village Clerk Mayor Craig B. Johnson Page 6 of 6