HomeMy WebLinkAboutVILLAGE BOARD - 02/27/2018 - Village Board Minutes �y�GRpVE
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MINUTES
REGULAR VILLAGE BOARD MEETING
February 27, 2018
1. CALL TO ORDER- 7:22 PM
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Jeffrey C. Franke,
Samuel L. Lissner,James P. Petri and Christine K. Prochno
ABSENT: Trustee Patton L. Feichter
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker,
Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
INVOCATION - MARIANNE OKUBO, SHINNYO-EN USA TEMPLE
3.APPROVAL OF MINUTES OF FEBRUARY 13, 2018 - Motion to approve the Minutes of the
Regular Village Board Meeting held on February 13, 2018 as submitted and dispensed with the
reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE - Unanimous Approval (5-0)
MOTION CARRIED
4. MAYOR&BOARD OF TRUSTEES' REPORT -
Mayor Johnson-
Mayor Johnson attended the following meetings:
• February 15 - Customer, Service, Planning Meeting with the Tollway
• February 21 - Ribbon Cutting at Royals, 654 Meacham
• February 22 - Tollway Board Meeting
• February 24 - Community Character Coalition Carnival of Exceptional Character
• February 27 - Suburban O'Hare Commission
Airport Update
As noted in the papers, Chicago is looking at an $8.5 billion dollar new terminal deal. With the $11.6
billion dollars that was put into the runway at this point and add the $8.5 billion for the gates that are
needed,you come up with a total of$20.1 billion dollars. SOC stated fifteen years ago,with the analysis
from JDA, that the plan would be a $20 billion dollar plan as opposed to a $6 billion dollar plan that
Chicago had claimed. SOC was right with their numbers back then and it is still a $20 billion dollar
project. The last runway will be done in 2020 and the planes will go right down Devon Avenue. We will
work very hard with Chicago to try to keep the impact to a minimum. Today at SOC,we worked with a
team of experts to put together a plan for the Fly Quiet Program. We are hopeful that Chicago will
continue to work with us as we move along with this project. As for the Western Access, Chicago made it
clear that it is a minimum of 10-15 years before it comes close to reality.
Weather Events
The Busse Dam did a great job during the recent rain event. The frozen ground wasn't absorbing the 4 Y2"
of rain that occurred plus the snow melt but the Village roads remained open. Three years ago everything
would have been under water so the Dam worked exactly as planned.
The Village had 9 straight days of snow and the Village services were used as follows:
• 18.3" of snow accumulation
• 20,000 miles of plowing operations for the 9 days of snow removal
• 1,700 hours of manpower
• 1,200 tons of salt used
The kind of work and effort that goes into plowing the streets is not easy when it snows 9 straight days
and we thank Public Works for their efforts.
Vehicle Stickers
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Mayor Johnson announced that there are two main reasons why the Village required vehicle stickers. One
was to raise money for road repair costs and the second was easy identification for the Police
Department. With today's technology, police vehicles have a built in system that can read license plates
instantly. The Village is doing very well financially and the Village Board has decided that effective
immediately,we will no longer require the residents to purchase vehicle stickers. As part of the 2025
Plan, the Village paid $60 million dollars in Bonds without raising taxes. The Village will still collect from
the business community to help pay for the wear and tear on the roads in the business park. There will
be a formal ordinance on the next agenda to finalize everything.
TRUSTEE REPORTS:
Trustee Prochno -
The residents have done a wonderful job keeping the sidewalks shoveled. Please keep up the good work
in the event that there is another snowstorm.
The Community Character Coalition had their third Carnival of Good Character on February 24th at the
Park District Pavilion. It was a wonderful event with over 1,050 people in attendance. Many
organizations within the community sponsored a booth and there were many family activities. This is a
free event for the community and everyone working is done on a volunteer basis.
The Elk Grove Lioness Club is offering two $1,000 scholarship awards through the Betty Erickson
Memorial Scholarship Program. The scholarships are in memory of Betty Erickson, a longtime member of
the Lioness Club who passed away in 2013. The purpose of the scholarships is to recognize high school
seniors for their outstanding leadership, community participation and service to the community.
Applicants must be a resident of Elk Grove Village, a high school senior attending a college, university or
trade school in the fall, proof of service to their school and community, and demonstrate positive
leadership qualities. Applications are available at Elk Grove High School, Conant High School and St.
Viator or if you are a student that is home schooled you can call the Village Hall and we will get you an
application. Applications are due April 1 and the recipients will be notified by May 1.
The VFW will be hosting a St. Patrick's Day dinner on Saturday, March 17, from 4:30 PM to 8:30 PM. The
price is $13.50 for adults and $5.95 for children ages 10 and under. The menu is corned beef, cabbage,
red potatoes, carrots, Irish soda bread and rye bread, dessert and coffee. There will be a seating at 5:00
PM and another at 7:00 PM for anyone interested in attending. Please call Lorraine at 847-437-3383 to
make a reservation.
Trustee Czarnik-
The Frank J. Czarnik Memorial Scholarship Applications are available at Elk Grove, Conant and St. Viator
High Schools, the village website and also at czarnikgolf.com. There are six (6) $1,000 awards available
for graduating Elk Grove Village residents looking to continue their education. Applications are due April
13. Please save the date and plan to attend the Frank J. Czarnik Annual Golf Outing on Friday,August 17,
2018 at 1:00 PM. This activity raises the funds for the memorial scholarships.
Trustee Petri -
The business park is looking wonderful with all of the recent renovations and upgrades to many of the
buildings. While driving through the business park, it was noticeable that there are many job
opportunities if anyone is looking for employment.
Trustee Lissner-
No report.
Trustee Franke-
The Citizens Fire Academy classes are now full. If anyone is still interested in being put on a waiting list,
please contact the Fire Administration Department at 847-734-8800.
5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the
February 27, 2018 Accounts Payable Warrant in the amount of$392,614.99.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
6. CONSENT AGENDA
a. Authorization of a request from the Elk Grove Village Public Library to waive permit fees in the
amount of$6,267.50 for administration area renovation work at 1001 Wellington Avenue.
b. Authorization to award a professional services contract to Entertainment Management Group of Elk
Grove Village, IL to manage and operate a concert as part of the Village's annual Holiday Tree Lighting
Ceremony in an amount not to exceed $26,500.
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c. Authorization to award a purchase contract to Napleton Fleet Group of Oakbrook Terrace, IL through
the Suburban Purchasing Cooperative for one Dodge Charger Squad in the amount of$28,235.
d. Authorization of a request to renew a landscape services contract to Fleck's Landscaping of Wheeling,
IL for the 2018 Turf and Landscape Bed Maintenance - Business Park contract in the amount of
$97,336.97 from the Business Leaders Fund.
e. Authorization of a request to renew a landscape services contract to Sebert Landscaping of Elk Grove
Village, IL for the 2018 Turf and Landscape Bed Maintenance - Residential contract in the amount of
$165,986.34.
f. Authorization to award a purchase through the State of Illinois CMS contract to TransChicago Truck
Group of Elmhurst, IL for one Freightliner single axle dump truck with snow plow and spreader in the
amount of$152,399 from the Capital Replacement Fund.
g. Authorization of the following:
• To increase an existing professional services contract with Plante Moran of Southfield, MI for
additional consulting services in the implementation of the Tyler Enterprise Resource Planning
(ERP) system in an amount not to exceed $73,759 split between the Capital Replacement Fund
and Water/Sewer Fund for a total contract amount of$220,399; and
• To increase the Capital Replacement Fund budget in the amount of$37,500.
h. Authorization of the following:
• To award a construction contract to Joe's Masonry of Elmhurst, IL for masonry work to be done
as part of the Fire Station#10 Reconstruction Project, in the amount of$708,000 from the
Capital Projects Fund;
• To award a construction contract to Kellenberger Electric, Inc. of Elgin, IL for electrical and low
voltage work to be done as part of the Fire Station#10 Reconstruction Project, in the amount of
$664,000 from the Capital Projects Fund;
• To award a construction contract to Hargrave Builders, Inc. of South Elgin, IL for rough and
finish carpentry work to be done as part of the Fire Station 910 Reconstruction Project, in the
amount of$849,950 from the Capital Projects Fund;
• To award a construction contract to Jensen's Plumbing & Heating, Inc. of Woodstock, IL for
plumbing work to be done as part of the Fire Station#10 Reconstruction Project, in the amount
of$301,311.50 from the Capital Projects Fund;
• To award a construction contract to Jensen's Plumbing & Heating, Inc. of Woodstock, IL for
HVAC and mechanical work to be done as part of the Fire Station#10 Reconstruction Project, in
the amount of$427,234 from the Capital Projects Fund;
• To award a construction contract to Metalmaster Roofmaster, Inc. of McHenry, IL for roofing
and sheet metal work to be done as part of the Fire Station#10 Reconstruction Project, in the
amount of$432,239 from the Capital Projects Fund;
• To award a construction contract to House of Doors, Inc. of Brookfield, IL for overhead and bi-
swing door installation to be done as part of the Fire Station#10 Reconstruction Project, in the
amount of$205,935 from the Capital Projects Fund;
• To award a construction contract to Alumital Corporation of Elk Grove Village, IL for glass and
aluminum work to be done as part of the Fire Station#10 Reconstruction Project, in the amount
of$162,380 from the Capital Projects Fund;
• To award a construction contract to Just Rite Acoustics of Elk Grove Village, IL for acoustic
panel and tectum ceiling installation to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$157,825 from the Capital Projects Fund;
• To award a construction contract to Libertyville Tile & Carpet of Libertyville, IL for resilient
floor, base, and carpet installation to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$34,102 from the Capital Projects Fund;
• To award a construction contract to Libertyville Tile & Carpet of Libertyville, IL for ceramic tile
installation to be done as part of the Fire Station#10 Reconstruction Project, in the amount of
$147,358 from the Capital Projects Fund;
• To award a construction contract to Nelson Fire Protection of Rockford, IL for fire protection
sprinkler work to be done as part of the Fire Station#10 Reconstruction Project, in the amount
of$45,611 from the Capital Projects Fund;
• To award a construction contract to CCI Flooring, Inc. of Crest Hill, IL for epoxy flooring
installation to be done as part of the Fire Station#10 Reconstruction Project, in the amount of
$82,932 from the Capital Projects Fund;
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• To award a construction contract to G.P. Maintenance Services, Inc. of Palos Hills, IL for
painting and decorating work to be done as part of the Fire Station#10 Reconstruction Project,
in the amount of$62,500 from the Capital Projects Fund;
• To award a construction contract to Great Lakes Landscaping Co., Inc. of Elk Grove Village, IL
for landscaping and irrigation work to be done as part of the Fire Station#10 Reconstruction
Project, in the amount of$148,964 from the Capital Projects Fund;
• To award a construction contract to Carroll Seating Company of Elk Grove Village, IL for
locker installation to be done as part of the Fire Station#10 Reconstruction Project, in the
amount of$73,001 from the Capital Projects Fund;
• To award a construction contract to Action Fence Contractors, Inc. of Mundelein, IL for fence
and gate installation to be done as part of the Fire Station#10 Reconstruction Project, in the
amount of$51,212 from the Capital Projects Fund; and
• Reject the single bid received for metal stud and drywall work at Fire Station#10 and request
approval to re-bid the contract, with additional clarifications if needed, after further review.
i. Authorization to adopt Ordinance 3542 entitled, "AN ORDINANCE AMENDING SECTION 6-6-2-8
RETAIL THEFT OF THE ELK GROVE VILLAGE CODE BY INCREASING THE MAXIMUM
VALUE OF THE MERCHANDISE INVOLVED IN THE RETAIL THEFT FROM FIFTY DOLLARS
($50.00) TO THREE HUNDRED DOLLARS ($300.00)."
j. Authorization to adopt Resolution No. 12-18 entitled "A RESOLUTION AUTHORIZING THE
MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN
AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY
TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL
ESTATE LOCATED AT 30-32 MARTIN LANE."
k. Authorization to adopt Ordinance No. 3543 entitled "AN ORDINANCE AMENDING TITLE 2,
CHAPTER 13, YOUTH COMMITTEE, OF THE VILLAGE CODE OF THE VILLAGE OF ELK
GROVE VILLAGE."
Mayor asked if the Village Board had any questions or if anyone would like to address the Village Board
on the Consent Agenda items tonight. There were none.
Motion to approve Consent Agenda items a. through k.
Moved by Trustee Czarnik Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED - Unanimous Approval (5-0)
7. REGULAR AGENDA- There are no items under Regular Agenda this evening.
The Zoning Board of Appeals was moved before the Plan Commission this evening.
ZBA Docket 18-2 pertains to the replacement of an existing C high wood fence at 1528 Idaho Place. The
Zoning Board of Approvals had a public hearing and has unanimously recommended Village Board
approval. The petitioners were present at the meeting. Mayor Johnson asked if there were any questions.
There were none.
Motion to have the Attorney prepare the necessary documents for approval of a replacement
fence for property located at 1528 Idaho Place.
Moved by Trustee Lissner Seconded by Trustee Petri
VOICE VOTE
MOTION CARRIED - Unanimous Approval (5-0)
The petitioners were informed that they do not need to return for the March 13 meeting and can go
ahead and start the permit process with Community Development.
8. PLAN COMMISSION -Village Manager Rummel -
PC Docket 17-7 - The townhome development at 751 Meacham Road is still pending. Village staff is
working with the property owner and once an agreement is reached on the annexation it will come back
to the Village Board for approval.
PC Docket 18-1 - Pertains to allowing a distillery in an I-1 Zoned District. The Village Code currently does
not allow a distillery and based upon the success of the microbrewery in town it was unanimously
recommended by the Plan Commission to approve.
Motion to have the Attorney prepare the necessary documents to add a distillery in the I-1 Zoned
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District.
Moved by Trustee Lissner Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED - Unanimous Approval (5-0)
The final item under the Plan Commission pertains to a Special Location Parking Plan petitioned by Blue
Waters, a trucking construction firm located at 1520 Pratt Boulevard to allow parking across the street in
a vacant lot at 1505 Pratt Boulevard. The Plan Commission has reviewed the Special Location Parking
Plan and it was unanimously recommended for approval.
Mayor stated that the Village is not allowing individual lots to be used for public truck parking. This is
more cars than trucks and it is tied to an existing business. It was noted that this was for a Special Use
and that the Village is not changing the parking regulations. This is something that has been done before
on a Special Use Permit for other businesses. It is a very narrow scope to allow this parking plan and this
business does fit within the requirements.
Motion to have the Attorney prepare the necessary documents to allow a Special Location Parking
Plan for property located at 1520 Pratt Boulevard to allow parking in a vacant lot at 1505 Pratt
Boulevard.
Moved by Trustee Czarnik Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED - Unanimous Approval (5-0)
9. ZONING BOARD OF APPEALS -Village Manager Rummel - This item was moved before the Plan
Commission.
10.YOUTH COMMITTEE -Trustee Franke -
Mikerphone Brewery will be coordinating another fundraiser on April 28 this year to raise money for the
Youth Committee Scholarship Program.
There are four (4) $1,000 Youth Committee Scholarships available this year. Information can be found in
the high school career centers, the Elk Grove Park District and Village of Elk Grove websites. The
deadline is May 4, 2018 and the winners will be notified after May 26, 2018.
The Youth Committee will be working with the Police Department on a program to deter young
adolescents from using tobacco products. Scott Saxe is a new member of the Youth Committee and has
been involved in a non-smoking campaign.
11. BUSINESS LEADERS FORUM - Trustee Lissner- The Business Leaders Forum met at Enclave on
February 141h and the discussion was on Apprenticeship Programs. One of the speakers was from Abbott
Rubber and they have an Apprentice through Harper College. It was great to hear about the program and
see how well the program is working. Other presenters that evening were from Harper College, District
214, and Haas Factory Outlet.
The next Ambassador Program visit will be at Hudson Group, 2447 Higgins. This is the company that you
may see in the airports to buy items such as candy or books. Trustee Czarnik mentioned that she
attended an Ambassador visit on February 23 at Kraft Wild, 101 Kelly Street, Unit A, which specializes in
full size, high-end cabinetry for kitchens and closets.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner- In 2017, EGTV produced 216 programs in
approximately 204 hours of original programming. EGTV works very hard to keep the residents
informed on community events.
13. HEALTH &COMMUNITY SERVICES - Trustee Czarnik-A Caring Place is a respite program available
from 9:30 AM to 3:00 PM on Monday,Wednesday and Thursday at Christus Victor Church. This is a
socialization program for adults that is organized and supervised by trained and caring staff. Please call
847-437-2666 x24 for more information.
Please mark your calendars to donate blood at our next Blood Drive scheduled on April 21.
14. INFORMATION COMMITTEE - Trustee Lissner- Enclave offers free sessions on the third Wednesday
of the month. Registration is at 5:30 PM and the program is from 6:15 PM to 7:30 PM. There is a link on
the Village website that will take you directly to the Enclave website for more information.
The 2018 GOA Business Expo will be on March 15 from 2:00 PM to 6:00 PM at Avalon Banquets.
Beginning April of 2018 through April of 2019 they will be issuing new Medicare cards.
Scott Saxe is coordinating an event at Jimmy's Charhouse on Tuesday, March 6, from 5:30 PM to 8:00 PM.
This event is free and available to anyone interested in learning more about non-profit organizations in
the area. This is a casual networking event to engage the community. Some of the groups that are
planning to attend are Alexian Brothers Foundation, Kenneth Young Center, Community Character
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Coalition,VFW Post 9284, Leukemia & Lymphoma Society, Phil's Friends Autism Speaks, and Lemons of
Love. Please call Scott at 630-258-4892 for more information.
Metropolitan Water Reclamation District has created brochures entitled "A Healthy Water Way Begins
With You and a Guide to Water Wellness." The Village will try to get a supply of brochures to place at the
counters in the Village Hall.
15. RECYCLING&WASTE COMMITTEE - Trustee Prochno - No Report.
16. PARADE COMMITTEE - Trustee Czarnik- The Hometown Parade will be on Saturday, June 16, at
2:00 PM. The theme will be Music Through the Ages. This year the Elk Grove Food Pantry will be
collecting canned food donations that day. The Grand Marshal is Kitty Weiner who will lead the parade.
Kitty is an active member of the Rotary Club and the Community Character Coalition and was
instrumental in raising the money for the VFW elevator-building fund. The next meeting will be on
Monday, March 5, at 5:30 PM on the lower level of the Charles J. Zettek Municipal Building.
17. PERSONNEL COMMITTEE - Trustee Franke- No Report.
18.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Czarnik- No Report.
20.AIRPORT UPDATE - Mayor Johnson - No additional report.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson -
The concert lineup is as follows:
• July 4- Big& Rich - Rotary Green (near Elk Grove High School) followed by fireworks;
• July 10 - Richard Marx- Village Green (near the Clock Tower);
• July 17 - "Two for Tuesday" Sister Sledge and Village People -Village Green;
• July 24 - Dionne Warwick- Village Green; and
• July 31 - Bret Michaels -Village Green.
22. SPECIAL EVENTS - Mayor Johnson -The next event will be the Memorial Day Ceremony at the
Pavilion at 10:45 AM.
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER- No Report.
25. REPORT FROM VILLAGE CLERK- Early Voting will begin on March 5, 2018 and continue through
March 19, 2018. The hours next week will be Monday through Saturday from 9:00 AM to 5:00 PM, and
Sunday from 10:00 AM to 4:00 PM. All of the hours are posted on the Village website as well as a link to
Cook County where you can view a sample of what will be on the ballot.
26. UNFINISHED BUSINESS - There were no items under Unfinished Business.
27. NEW BUSINESS - Trustee Lissner mentioned about new legislation called Small Cell Legislation that
has passed in the house and senate and is now at the Governor's level for consideration. Instead of the
huge cell towers in the community, they use smaller poles such as street lights to connect. There may be
some discussion on this item in the future.
28. PUBLIC COMMENT - 8:17 PM - Mayor Johnson asked if anyone would like to address the Village
Board this evening. There were no additional comments for the Board.
29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:19 PM.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik
NAYS: Trustee Feichter
MOTION CARRIED
Loretta M. Murphy,Village Clerk
Mayor Craig B. Johnson
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