HomeMy WebLinkAboutVILLAGE BOARD - 03/27/2018 - Village Board Minutes
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MINUTES
REGULAR VILLAGE BOARD MEETING
March 27, 2018
1. CALL TO ORDER – 7:18 PM
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke,
Samuel L. Lissner, James P. Petri and Christine K. Prochno
ABSENT: None
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Acting Village Attorney William J. Payne,
Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF MARCH 13, 2018 – Motion to approve the Minutes of the Regular
Village Board Meeting held on March 13, 2018 as submitted and dispensed with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE – Unanimous Approval (6-0)
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT -
Mayor Johnson – Mayor Johnson attended the following meetings:
March 15 - Japanese Exchange Student Visit to Village Hall
(Thank you to Cliff Darnall, the coordinator of the program who will be retiring this year.)
March 20 - Budget Workshop
March 25 - Congratulatory letter sent to Trinity Gospel Church for their 30th Anniversary.
REAPPOINTMENTS - Mayor Johnson asked the Village Board for approval to reappoint the following
Boards and Commission members:
Fire & Police Commission: Butch Ehrke
Plan Commission - Fred Geinosky (Secretary), John Glass (Chairman)
Zoning Board of Appeals: Rosanna DeFrenza
Fire Pension: Bernard Goss, Timothy Sexton
Foreign Fire Insurance Board - James Denna, Jr., Erik Gambino, Jason Santeler
Police Pension Board - Warren Moody, Stephen Schmidt
The Mayor thanked the committee members for their commitment to the Village and for volunteering
their time to serve on the committees.
Motion to approve Boards and Commissions reappointments.
Moved by Trustee Lissner Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED – Unanimous Approval (6-0)
TRUSTEE REPORTS:
Trustee Petri – No Report.
Trustee Czarnik – Received a tour of the Equinix Data Center on March 20th.
The Frank J. Czarnik Memorial Scholarship Applications are available at the high schools, the website and
at czarnikgolf.com. There are six (6) $1,000 awards available for graduating Elk Grove residents looking
to continue their education. Applications are due April 13. Please save the date for the Frank J. Czarnik
Annual Golf Outing on Friday, August 17, 2018 with a shotgun start at 1:00 PM.
Trustee Feichter – EGTV recently won five (5) awards through the Wisconsin Community
Media/Alliance for Community Media – Midwest Region “Best of the Midwest Media Fest 2018”.
The annual meeting of Meet Chicago Northwest this year will be on Wednesday, May 9, in Schaumburg at
Chandler’s.
Trustee Franke – Mikerphone Brewery will host a fundraising event entitled “Smells Like a Beer Fest”
and donate the proceeds to the Youth Scholarship Program. The event will be on Saturday, April 28, from
12:00 p.m. to 5:00 p.m. Tickets go on sale this evening through their website at Mikerphonebrewing.com.
There is a limited amount of space so tickets will go quickly. Mikerphone helped raise money for the VFW
elevator fundraiser last year and is helping the youth in the community this year by donating to the
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scholarship program.
Trustee Lissner – Attended the Greater O’Hare Expo on March 15th. A company in Elk Grove was there
called eWorks located at 1201 Estes Avenue. eWorks accepts electronics for recycling year round and is
open Monday through Friday from 9:00 AM to 4:00 PM.
There was a Joint Action Water Agency Board of Directors Meeting on March 21st. The communities
represented at this meeting are Elk Grove, Hanover Park, Hoffman Estates, Mount Prospect, Rolling
Meadows, Schaumburg and Streamwood. An agreement was extended for another forty years. The rates
from the City of Chicago will increase slightly but Elk Grove will not be raising the water rates.
Trustee Prochno – The Business Expo was very well attended. The two remaining winter Farmers
Markets are on April 7 and April 21 at the Christus Victor Church on Arlington Heights Road from 8:00 AM
to 1:00 PM. The outdoor Farmers Market will begin on June 2 in the parking lot of the Village Hall.
The VFW is promoting their April Rib Dinner on Saturday, April 14, from 5:00 PM to 8:30 PM at the VFW
Hall on Devon. For reservations call 847-439-9284.
This is the last week to apply for the Betty Erickson Memorial Scholarships that the Elk Grove Lioness
Club is offering. There are two $1,000 scholarship awards available to high school seniors that will be
attending a college, university or trade school in the fall. Applications are available at the high schools and
are due on April 1. The winners will be notified by May 1. This scholarship program is in memory of
Betty Erickson, a longtime member of the Lioness Club who passed away in 2013. The purpose of the
scholarship is to recognize high school seniors for their outstanding leadership, community participation
and service to the community.
The students in the Italian Exchange Student Program are in Termini Imerese visiting their student
counterparts this week during Spring Break. They are experiencing both the school culture and the
culture of the community that will include Easter Sunday in Termini.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the
March 27, 2018 Accounts Payable Warrant in the amount of $588,879.25.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
6. CONSENT AGENDA
a. Authorization of a request from Mikerphone Brewery located at 121 Garlisch Drive to waive the fees
associated for a temporary Class D liquor license ($2,100) and any additional fees required for the Smells
Like a Beer Fest on April 28, 2018.
b. Authorization to renew a professional service contract to Lauterbach & Amen, LLP of Naperville, IL to
perform the Village's annual audit in an amount not to exceed $34,750.
c. Authorization to award a contract with Americana Landscape Group, Inc. of Elgin, IL, for the 2018
Parkway Restoration contract in the amount of $43,845.00 from the Public Works Land & Forestry and
Water & Sewer budgets.
d. Authorization to award a contract to Peters & Associates of Oakbrook Terrace, IL for the purchase of
a HP/Nimble Storage Area Network (SAN) appliance in an amount not to exceed $52,059.
e. Authorization of a professional services contract to Esscoe, Inc. of Lake Zurich, IL to install video security
equipment around the exterior of the Municipal Building Complex in the amount of $131,587 from the
Capital Replacement Fund.
f. Authorization to purchase Bulk Rock Salt through the State of Illinois Joint Purchase Contract for the
purchase of 2,400 tons of Bulk Rock Salt for the 2018-19 winter season at a maximum cost of $51.62 per
ton to be paid from the FY 2019 Budget in an amount not to exceed $148,665.60.
g. Authorization to award a contract to the lowest responsive and responsible bidder, Arrow Road
Construction for the 2018 Business Park Street Rehabilitation Project in the amount of $742,598.15 from
the BLF Fund.
h. Authorization to award a contract to the lowest responsive and responsible bidder, Arrow Road
Construction Company of Mount Prospect, IL for the 2018 MFT Hot-Mix Asphalt Resurfacing Contract in
the amount of $958,710.67 from the Motor Fuel Tax Fund (MFT).
i. Authorization to approve the third quarter financial report ending January 31, 2018.
j. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition
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submitted by McDonald's USA, LLC for a Resubdivision and Special Use Permit to operate a drive-thru
restaurant at 901 Meacham.
k. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition
submitted by CN Group 228 to Rezone the property at 228 E Devon from R-1 to B-3.
l. Authorization to adopt Resolution No. 15-18 entitled, “A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A FARMERS MARKET LICENSE AGREEMENT BETWEEN
THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE FARMERS MARKET, NFP.”
m. Authorization to adopt Resolution No. 16-18 entitled, “A RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN
APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS
PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS
AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 825 NICHOLAS
BLVD.”
n. Authorization to award a contract to KFT Fire Trainer, LLC of Montvale, NJ for the purchase of a natural
gas-fueled live fire training system as part of the Training Tower Construction Project, in the amount of
$353,350 from the Capital Projects Fund.
Mayor asked if the Village Board had any questions or if anyone would like to address the Village Board
on the Consent Agenda items tonight. See none. Hear none.
Motion to approve Consent Agenda items a. through n.
Moved by Trustee Czarnik Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED – Unanimous Approval (6-0)
7. REGULAR AGENDA – Items a and b.
a. Authorization to concur with prior authorization of a request from Brennan Investment Group for sign
variations at the Elk Grove Technology Park. The Community Development recommends approval.
Mayor asked if the Village Board had any questions or if anyone would like to address the Village Board
on the Regular Agenda items. See none.
Motion to approve Regular Agenda item a. for the Elk Grove Technology Park.
Moved by Trustee Petri Seconded by Trustee Lissner
VOICE VOTE
MOTION CARRIED – Unanimous Approval (6-0)
b. Authorization to adopt the following Ordinances and Resolutions pertaining to the annexation of Maison
Du Val Subdivision.
- Adopt Resolution No. 17-18 entitled, “A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE AN ANNEXATION AGREEMENT BETWEEN THE VILLAGE
OF ELK GROVE VILLAGE AND THE DESIGNATED OWNERS OF PROPERTY TO BE
ANNEXED TO THE VILLAGE (MEACHAM GROVE, LTD., EMERALD, INC.)”
Motion to approve Regular Agenda item b. Resolution 17-18 Annexation Agreement at 751
Meacham.
Moved by Trustee Lissner Seconded by Trustee Petri
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED – Unanimous Approval (6-0)
- Adopt Ordinance No. 3548 entitled, “AN ORDINANCE ANNEXING AND REZONING CERTAIN
TERRITORY TO THE VILLAGE OF ELK GROVE VILLAGE SUBJECT TO VARIOUS
CONDITIONS AND GRANTING VARIATIONS OF THE VILLAGE CODE (MEACHAM GROVE
LTD., EMERALD, INC.)”
Motion to adopt Regular Agenda item b. Ordinance 3548 annexing and rezoning certain
territory to the Village of Elk Grove Village subject to various conditions and granting
variations of the Village Code (Meacham Grove Ltd., Emerald, Inc.).
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
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NAYS: None
MOTION CARRIED – Unanimous Approval (6-0)
- Adopt Resolution No. 18-18 entitled, “A RESOLUTION APPROVING THE FINAL PLAT OF
SUBDIVISION IDENTIFIED AS MAISON DU VAL SUBDIVISION.”
Motion to adopt Regular Agenda item b. Resolution 18-18 Final Plat of Subdivision identified
as Maison Du Val Subdivision.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Petri, Prochno, Czarnik, Feichter, Franke, Lissner
NAYS: None
MOTION CARRIED – Unanimous Approval (6-0)
8. PLAN COMMISSION - Village Manager Rummel – No Report.
9. ZONING BOARD OF APPEALS - Village Manager Rummel – No Report.
10. YOUTH COMMITTEE - Trustee Franke – There are four (4) $1,000 Youth Committee Scholarships
available this year. Two are provided from the Elk Grove Parks Foundation and two are provided from
the Village of Elk Grove. The deadline is May 4 and the winners will be notified after May 26. Information
can be found in the high school career centers, the Elk Grove Park District and Village of Elk Grove
websites.
Interviewed Mike Pallen from Mikerphone Brewing for the EGTV In The Grove segment. As previously
mentioned, they will be donating money for the Youth Scholarship Program but there may be another
surprise for Oktoberfest this year.
11. BUSINESS LEADERS FORUM - Trustee Lissner – On Friday, March 16, at 10:00 a.m. the group met at
LuxRejie on Devon Avenue. This company ships in hand cut crystal chandeliers from the Czech Republic.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner – No Report.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik – The Blood Drive is scheduled for April 21
from 8:00 AM to 12:00 PM at the Village Hall.
14. INFORMATION COMMITTEE - Trustee Lissner – As previously mentioned in February, the MWRD
brochure to help keep the waterways healthy and clean is on backorder.
The 3rd Wednesday of the month Enclave offers a free presentation. The next one will be on April 18 at
5:30 PM.
15. RECYCLING & WASTE COMMITTEE – Trustee Feichter – The yard waste collection will begin the first
week of April. This is the last month to bring in holiday lights for recycling at the Village Hall. The Village
hopes to have a confirmation on the dates for upcoming recycling events by the next meeting.
Mayor Johnson reminded the residents that it is okay to take the vehicle stickers off the windshields
before June 1 since vehicle stickers are no longer required for the residents. Businesses will still need to
purchase stickers though.
16. PARADE COMMITTEE - Trustee Czarnik – The Hometown Parade will be on Saturday, June 16, at 2:00
PM. The theme will be Music Through the Ages. This year the Elk Grove Food Pantry will be participating
by collecting canned food donations along the parade route. The Grand Marshal, Kitty Weiner, will be
leading the parade. Kitty is an member of the Elk Grove Rotary Club, Community Character Coalition and
was instrumental in raising funds for the VFW elevator. A list of sponsors are: A & H Plumbing and
Heating, Cross Town Electric, Grove Memorial Chapel, RoccoVino’s Italian Restaurant, Rohlig USA LLC, and
the Rotary Club of Elk Grove Village.
The next Parade meeting is on Monday, April 2 at 5:30 PM at the Charles J. Zettek Municipal Building in
Room E.
17. PERSONNEL COMMITTEE - Trustee Franke – The Public Works Department is looking for seasonal
employees to help out during the summer months. You must be a high school graduate and currently
enrolled in college. The rate is $11.80 per hour and you work 40 hours a week for a total of 10 weeks.
The information can be found on the Village website under the Jobs section.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno – No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik – The Director of Public Works has an
update for the MS4 National Discharge Pollutant Elimination System Permit Program (NDPES). Vito
Sammarco stated that a presentation was made last year to the Village Board discussing the program and
an annual permit is required. The goal is to eliminate pollutants entering into our storm sewer system
and ending up in our streams and creeks such as Salt Creek, Higgins Creek or the tributary to Willow
Creek. As part of the permit process, an annual report needs to be submitted explaining to the IEPA the
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steps that the Village has taken in six key areas: Public Education and Outreach; Public
Participation/Involvement; Illicit Discharge Detection and Elimination; Construction Site Runoff Control,
Post-Construction Runoff Control; and Pollution Prevention/Good Housekeeping for Municipal
Operations. The Village has taken steps to post information about the program in the newsletters, on the
website, a Public Service Announcement is airing on EGTV, and community involvement with the Salt
Creek cleanup. In addition, the Sewer Department checks and monitors the discharge areas of the storm
sewer system on a regular basis, all of the 2025 newly constructed buildings have been designed to
incorporate detention facilities to settle out pollutants before they discharge into the storm sewer,
practice construction best management practices and site checks, and the street sweeping and storm
sewer structure cleaning programs.
20. AIRPORT UPDATE – Mayor Johnson – No report.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson –
The concert lineup is as follows:
July 4 – Big & Rich - Rotary Green (near Elk Grove High School) followed by fireworks;
July 10 – Richard Marx - Village Green (near the Clock Tower);
July 17 – “Two for Tuesday” Sister Sledge and the Village People - Village Green;
July 24 – Dionne Warwick - Village Green; and
July 31 – Bret Michaels - Village Green.
22. SPECIAL EVENTS - Mayor Johnson – The next event will be the Memorial Day Ceremony at the
Pavilion at 10:45 AM.
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER - No Report.
25. REPORT FROM VILLAGE CLERK – There was a total of 1,498 people that voted at the Elk Grove
Village early voting site.
26. UNFINISHED BUSINESS – No items under Unfinished Business.
27. NEW BUSINESS – Trustee Lissner stated that Helen Lesky in the audience stopped him before the
board meeting and asked him to discuss her concerns on the increase in school shootings. Helen would
like the board to put together a Legislative letter similar to what a surrounding community placed in the
newspaper. Trustee Lissner stated that nothing can be prepared this evening but he is asking if the board
can consider some dialog at a future meeting. Mayor Johnson stated that the current Elk Grove ordinance
prohibits anyone from purchasing hand guns in Elk Grove Village. Trustee Lissner was asked to put
together a script for the Village Board to review.
28. PUBLIC COMMENT – 8:06 PM – Helen Lesky in the audience stated that the article in the Daily Herald
was from a surrounding community and they were stating how concerned the community is about the
increase in school shootings. Ms. Lesky was hoping to have multiple Villages come together and express
their concerns similar to what the students are doing with the marches to possibly make a difference.
Mayor Johnson stated that the Elk Grove Police Department provides security officers at the high schools
now. Trustee Lissner will bring a reference to the Village Board for review on the matter. The key is to
get people involved and educate people to try to keep control. Mayor Johnson asked if there were any
additional comments.
Trustee Feichter reminded everyone that the Community Character Coalition has five (5) scholarships
awards available this year and the applications are due by April 14th. The scholarships are funded by
Shinnyo-En and a private donor. Applications can be found in the high school career centers.
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:13 PM.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Prochno, Czarnik, Feichter, Franke, Lissner, Petri
NAYS: None.
MOTION CARRIED
Loretta M. Murphy, Village Clerk
Mayor Craig B. Johnson