HomeMy WebLinkAboutVILLAGE BOARD - 04/24/2018 - Village Board Minutes
Page 1 of 6
MINUTES
REGULAR VILLAGE BOARD MEETING
April 24, 2018
1. CALL TO ORDER – 7:10 PM
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke,
Samuel L. Lissner, James P. Petri and Christine K. Prochno
ABSENT: None
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker,
Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
INVOCATION – REVEREND STEPHEN SOMOGYE, SHINNYO-EN USA TEMPLE
3. APPROVAL OF MINUTES OF APRIL 10, 2018 – Motion to approve the Minutes of the Regular
Village Board Meeting held on April 10, 2018 as submitted and dispensed with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE – Unanimous Approval (6-0)
MOTION CARRIED
4. MAYOR & BOARD OF TRUSTEES' REPORT -
Mayor Johnson – Mayor Johnson attended the following meetings:
April 12 – Roundtable with Cook County President and Mayors in Schaumburg
April 12 – “Passing of the Key” at Grove Family Hair Care
April 19 – Interview with students from Harper College regarding Government Affairs
April 24 – State of the Village Address at the Senior Center
Village Updates
The Village is doing very well. The Elk Grove Chamber is hosting a State of the Village Address at
Belvedere Banquets on May 10. The Village is doing well both financially and also working with the
employees. Tonight is a signing of an unprecedented five (5) year contract with the police officers.
In February, the Village signed a five (5) year contract with the firefighters and last year the Village
signed a five (5) year contract with the Public Works employees. The partnership that the Village has
with staff, administration and the community is strong. Mayor Johnson thanked everyone as this
partnership shows that government can work together to get things done.
Street Resurfacing
Construction is scheduled for the next several months on Elk Grove Boulevard, JF Kennedy Boulevard,
and Reverend Morrison Boulevard that will include the widening of the bridge over Salt Creek. The
project is a $7 million reinvestment back into the community. The Village received $6.2 million back
from the state and federal governments to help pay for this project. The Village will only pay 20 cents on
every dollar to get the work done. Patience will be needed as some parts of the road will be reduced to
one lane but signs will be posted as needed.
Business Park
The Business Park is over 97% filled. The Village works with businesses to help take older buildings and
modernize them through the Cook County Class 6B program. If a building is vacant and outdated, a
business owner can apply for a Class 6B to modernize the building and the property taxes will be lower
for a period of twelve years. Out of 3,600 businesses in Elk Grove, twenty (20) businesses received a 6B
last year and almost 1,000,000 square feet have been renovated. There were 400 jobs created with $32
million invested to modernize the buildings. There is a lot of work continuing this summer with the new
Fire Stations being built, the Public Works facility on Devon Avenue, road work, new water lines or
relining of water lines, sewer lines, lighting, landscaping and coming very soon a new sign at 53 and
Devon.
Mayor Johnson removed item “o” from the Consent Agenda for a separate roll call vote.
o. Authorization to adopt Resolution No. 26-18 entitled, “A RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE AN AGREEMENT WITH THE VILLAGE OF ELK GROVE VILLAGE AND THE
METROPOLITAN ALLIANCE OF POLICE ELK GROVE VILLAGE POLICE CHAPTER #141.”
Page 2 of 6
Mayor asked the Village Board if they had any questions. See none.
Motion to approve Consent Agenda item “o”.
Moved by Trustee Czarnik Seconded by Trustee Petri
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED – Unanimous Approval (6-0)
PRESENTATIONS
Police Union Contract - Mayor Johnson asked Officer Gary Rosko to join him in front of the dais for the
signing of the Police Union contract. It is very impressive that the Police Union and the Village can work
so strongly together to serve the community. On behalf of the Village Board and the community, Mayor
Johnson thanked the negotiating team and their fellow officers for working so well with the Village.
Fire Department Oath of Office - Fire Chief Rich Mikel asked Jonathan Greer to join him at the podium
to be sworn in to his position as Firefighter with the Village.
Announcements - Mayor Johnson announced that the next Coffee with the Board is on Saturday, May 5,
from 9:00 AM to 11:00 AM.
TRUSTEE REPORTS:
Trustee Feichter – The Community Character Coalition was offering five (5) $1,000 College
Scholarships to be selected from the eight applications that were received. Donna Dickson, a member of
the scholarship selection committee, was so impressed with what the students have done for the
community that she wrote a check out for the remaining $3,000. This year, thanks to her generosity, all
eight (8) applicants will be receiving a $1,000 Scholarship.
Trustee Czarnik – There were twenty-one (21) applications submitted for the Frank J. Czarnik
Memorial Scholarships. The selections will be made soon for the six (6) $1,000 awards and the
recipients will be notified. The winners will be announced at the next meeting. Please mark your
calendar for the Frank J. Czarnik Annual Golf Outing on Friday, August 17 with a shotgun start at 1:00
PM. Registration can be made at the Fox Run Golf Links for $90 which includes golfing, a cart, fun and
dinner. This activity raises funds for the scholarships.
Trustee Petri – No Report.
Trustee Prochno – This past Saturday was the last indoor Farmers Market at the Christus Victor
Church. The outdoor Farmers Market will begin on Saturday, June 2nd on the Village Green and run
through October.
Trustee Franke – No Report.
Trustee Lissner – Visited Fuji Robotics at 1220 Landmeier which is a relatively new company to Elk
Grove Village. They are the world’s largest manufacturers of robotics palletizers. A grand opening is
scheduled for tomorrow at 9:00 AM.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the
April 24, 2018 Accounts Payable Warrant in the amount of $1,561,807.16.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED – Unanimous Approval (6-0)
6. CONSENT AGENDA
a. Authorization to award a purchase contract to Heartland Business Systems of Lisle, IL for the purchase
of the HP desktop and laptop computers and PC monitors in the amount of $26,310.
b. Authorization to award a purchase contract to Roesch Ford of Bensenville, IL for the purchase of (1) Ford
Explorer in the amount of $27,610.
c. Authorization to waive the formal bidding process and award a service contract to JG Uniforms of
Chicago, IL for the purchase of police officer uniforms in the amount of $45,000.
d. Authorization to waive formal bidding procedures and award a purchase contract to Grundfos Water
Utilities Inc. of Aurora, IL to furnish four replacement sanitary sewer lift station pumps and accessories
in the amount of $61,839 from the Water & Sewer Fund.
e. Authorization of a request to renew a contract with Dynamic Heating & Piping Company of Crestwood,
Page 3 of 6
IL for the annual HVAC Maintenance Services contract in the amount of $77,850.22.
f. Authorization to award a contract with Davis Tree Care and Landscape Inc. of Forest Park, IL for the
Parkway Tree Maintenance Program contract in the amount of $111,856.00 from the General Fund.
g. Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL for Phase I
and Phase II Engineering Services for the Lively Boulevard (Devon Avenue to Landmeier Road)
rehabilitation project in the amount of $129,127.29 from the BLF Fund.
h. Authorization of the following for fiscal year 2018-19:
to award a professional services contract to Gallagher Bassett for the administration of the
Village's self-insured liability plan in an amount not to exceed $54,068; and
to approve the Liability Insurance Premiums for fiscal year 2018-19 submitted by Arthur J.
Gallagher Risk Management Services at a premium level as determined for the following
coverage:
General Liability Package (Liability, Auto, Building/Contents, EMT/Paramedic, Police, Professional,
Public Officials, Boiler & Machinery Property
General $141,449
Property $101,026
Work Comp Excess $91,031
Fed Flood $10,000
Underground Storage Tank $28,182
Crime, Money & Security $4,495
Fiduciary $11,166
Cyber Liability $16,562
Admin/Brokerage Service Fee $80,120
Excess Liability $80,118
Total $618,217
i. Authorization of the following:
To award a construction contract to Iwanski Masonry of Lombard, IL for masonry work to be
done as part of the Fire Station #8 Construction Project, in the amount of $757,000 from the
Capital Projects Fund;
To award a construction contract to Bernardoni Electric of Elgin, IL for electrical and low voltage
work to be done as part of the Fire Station #8 Construction Project, in the amount of $792,800
from the Capital Projects Fund;
To award a construction contract to Jensen’s Plumbing & Heating of Woodstock, IL for plumbing
work to be done as part of the Fire Station #8 Construction Project, in the amount of $390,456
from the Capital Projects Fund;
To award a construction contract to Jensen’s Plumbing & Heating of Woodstock, IL for HVAC
and mechanical work to be done as part of the Fire Station #8 Construction Project, in the amount
of $532,521 from the Capital Projects Fund;
To award a construction contract to House of Doors of Brookfield, IL for overhead, bi-fold, and
coiling door installation to be done as part of the Fire Station #8 Construction Project, including
funding for new sectional doors at Fire Station #7, in the amount of $298,302 from the Capital
Projects Fund;
To award a construction contract to L.J. Morse Construction of Aurora, IL for acoustic panel and
tectum ceiling installation to be done as part of the Fire Station #8 Construction Project, in the
amount of $133,847 from the Capital Projects Fund;
To award a construction contract to Douglas Floor Covering of North Aurora, IL for resilient
floor, base, and carpet installation to be done as part of the Fire Station #8 Construction Project, in
the amount of $51,881 from the Capital Projects Fund;
To award a construction contract to Douglas Floor Covering of North Aurora, IL for ceramic tile
installation to be done as part of the Fire Station #8 Construction Project, in the amount of
$235,328 from the Capital Projects Fund;
To award a construction contract to Nelson Fire Protection of Rockford, IL for fire protection
Page 4 of 6
sprinkler work to be done as part of the Fire Station #8 Construction Project, in the amount of
$62,057 from the Capital Projects Fund;
To award a construction contract to CCI Flooring, Inc. of Crest Hill, IL for epoxy flooring
installation to be done as part of the Fire Station #8 Construction Project, in the amount of
$100,100 from the Capital Projects Fund;
To award a construction contract to Nedrow Decorating, Inc. of Aurora, IL for painting and
decorating work to be done as part of the Fire Station #8 Construction Project, in the amount of
$69,200 from the Capital Projects Fund;
To award a construction contract to Sebert Landscaping of Bartlett, IL for landscaping and
irrigation work to be done as part of the Fire Station #8 Construction Project, in the amount of
$187,875 from the Capital Projects Fund;
To award a construction contract to Carroll Seating Company of Elk Grove Village, IL for locker
installation to be done as part of the Fire Station #8 Construction Project, in the amount of $78,575
from the Capital Projects Fund;
j. Authorization to adopt Ordinance No. 3549 entitled, “AN ORDINANCE AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO ENTER INTO A REAL ESTATE SALES CONTRACT WITH ELK
GROVE PARK DISTRICT FOR THE SALE OF VILLAGE OWNED REAL ESTATE COMMONLY
KNOWN AS 711 CHELMSFORD, ELK GROVE VILLAGE.”
k. Authorization of the following items for Fiscal Year 2018-19:
To authorize a 2.5% market adjustment to non-union step and specific rate plan positions;
To authorize a 2.5% market adjustment to the merit pay plan positions;
To continue the additional open merit pay eligibility features of 0% to 2% merit based adjustment
for open merit employees;
Authorization to adopt Ordinance No. 3550 entitled, “AN ORDINANCE AMENDING WAGES
BY 2.5% FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER, HEALTH CODE
ENFORCEMENT OFFICER, FIRE INSPECTOR, AND WATER METER READER;
TEMPORARY PART-TIME ADMINISTRATIVE INTERNS AND SUMMER SEASONAL
EMPLOYEES THIRD YEAR; AND SCHOOL CROSSING GUARDS OF THE VILLAGE OF
ELK GROVE VILLAGE”; and
Authorization to adopt Ordinance No. 3551 entitled, “AN ORDINANCE AMENDING THE
POSITION CLASSIFICATION AND SALARY PLANS: THE CLASSIFICATION PLANS:
AND SALARY RANGE FOR MERIT PAY PLAN POSITIONS, STEP PAY PLAN
POSITIONS, AND SPECIFIC PAY PLAN POSITIONS OF THE VILLAGE CODE OF THE
VILLAGE OF ELK GROVE VILLAGE.”
l. Authorization to adopt Resolution 23-18 entitled, “A RESOLUTION ADOPTING THE FISCAL YEAR
2018-19 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, COUNTIES OF COOK AND
DUPAGE, IL”:
General Fund $64,796,527
Motor Fuel Tax Fund $1,125,000
Asset Seizure Fund $24,580
Foreign Fire Insurance Fund $169,264
Business Leaders Forum Fund $7,256,286
Cable Television Fund $528,140
Green Fund $931,299
Capital Projects Fund $9,640,000
Residential Enhancement Fund $74,250
Grove Mall TIF $1,187,000
Devon Rohlwing TIF $505,000
Busse Elmhurst TIF $4,502,200
Higgins Rd. TIF $200,000
Debt Service Fund $8,325,571
Water Sewer Fund $28,488,044
Capital Replacement Fund $660,000
Fire Pension Fund $6,885,250
Page 5 of 6
Police Pension Fund $5,855,950
Elk Grove Public Library $5,851,603
Total $147,005,964
m. Authorization to adopt Resolution No. 24-18 entitled, “A RESOLUTION APPROVING THE FINAL
PLAT OF RESUBDIVISION IDENTIFIED AS ELK GROVE TECHNOLOGY PARK
RESUBDIVISION.”
n. Authorization to adopt Resolution No. 25-18 entitled, “A RESOLUTION AUTHORIZING A
RESUBDIVISION FROM ONE (1) LOT TO TWO (2) LOTS AT PROPERTY LOCATED AT 2550
LANDMEIER ROAD IDENTIFIED AS LANDMEIER POND SUBDIVISION.”
Mayor asked if the Village Board had any questions or if anyone would like to address the Village
Board on the Consent Agenda items tonight. Hear none.
Motion to approve Consent Agenda items a. through n.
Moved by Trustee Czarnik Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED – Unanimous Approval (6-0)
7. REGULAR AGENDA – There were no items on the Regular Agenda.
8. PLAN COMMISSION - Village Manager Rummel – There were no items under Plan Commission.
9. ZONING BOARD OF APPEALS - Village Manager Rummel –
a. A recommendation was given to the Village Board to grant a fence variation at 1450 James
Way. The Zoning Board and the petitioners negotiated the exact location of the fence to be three
feet off the property line rather than one foot off the property line. The Zoning Board recommends
unanimous approval for the fence variation.
Mayor Johnson asked if the Village Board had any questions for the petitioners who were present.
See none.
Motion to direct the Village Attorney to prepare the paperwork for a fence variation at 1450
James Way.
Moved by Trustee Franke Seconded by Trustee Lissner
VOICE VOTE – Unanimous Approval (6-0)
MOTION CARRIED – Unanimous Approval (6-0)
Mayor Johnson instructed the petitioners to go ahead and start the permitting process with Community
Development. It is not necessary to attend the next Village Board meeting for the final approval.
10. YOUTH COMMITTEE - Trustee Franke – The deadline for the Youth Committee Scholarship
applications is May 4. There are four (4) $1,000 Scholarships available this year. Two are provided from
the Elk Grove Parks Foundation and two are provided from the Village of Elk Grove. The winners will be
notified after May 26. Information can be found in the high school career centers and on the Elk Grove
Park District and Village websites.
11. BUSINESS LEADERS FORUM - Trustee Petri – No Report.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner – No Report.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik – A Caring Place is a respite program
available from 9:30 AM to 3:00 PM on Mondays, Wednesdays, and Thursdays at Christus Victor Church.
This is a great socialization program for adults. The program is organized and supervised by trained and
caring staff. Please call 847-437-2666 x24 for more information.
14. INFORMATION COMMITTEE - Trustee Lissner – The Arbor Day Celebration is at Audubon Park on
Friday, April 27, at 10:00 AM.
15. RECYCLING & WASTE COMMITTEE – Trustee Feichter – This Saturday, April 28, the Police
Department will be partnering with the Drug Enforcement Administration to host a recycling event from
10:00 AM to 2:00 PM to collect prescription drugs for proper disposal. No liquids, needles or sharps will
be accepted at this event.
The Document Destruction and Electronics Event is scheduled for Saturday, June 2, from 9:00 AM to
12:00 PM at the Oakton Fire Station, 1000 Oakton.
A second Hazardous Materials Recycling Event for Elk Grove Village residents only will be on Saturday,
June 9, from 9:00 AM to 12:00 PM in the Elk Grove High School parking lot. This event is to recycle paint,
motor oil and antifreeze. Details can be found on the Village website.
Page 6 of 6
16. PARADE COMMITTEE - Trustee Czarnik – The Hometown Parade will be on Saturday, June 16, at
2:00 PM. The theme is Music Through the Ages. The Elk Grove Food Pantry will be participating this
year by collecting canned food donations along the parade route. The Grand Marshal, Kitty Weiner, will
be leading the parade. A special thank you to our sponsors: A & H Plumbing and Heating, Chicago Offset,
Cross Town Electric, Grove Memorial Chapel, Jaco Tech, Jerry Castle & Son Hi-Lift Inc., RoccoVino’s
Italian Restaurant, Rohlig USA LLC, and the Rotary Club of Elk Grove Village. We appreciate their help
and contributions. The next Parade meeting is on Monday, May 7 at 5:30 PM at the Charles J. Zettek
Municipal Building in Room E.
17. PERSONNEL COMMITTEE - Trustee Franke – The Public Works Department is looking for seasonal
employees to help out during the summer months. You must be a high school graduate and currently
enrolled in college. The pay is $11.80 an hour at 40 hours a week for a total of 10 weeks. Information
can be found on the Village website under the Employment section.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno – No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik – The road and bridge work on JFK
Boulevard will be starting soon as mentioned earlier.
20. AIRPORT UPDATE – Mayor Johnson – No report.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson – The concert lineup is as
follows:
July 4 – Big & Rich - Rotary Green (near Elk Grove High School) followed by fireworks;
July 10 – Richard Marx - Village Green (near the Clock Tower);
July 17 – “Two for Tuesday” Sister Sledge and the Village People - Village Green;
July 24 – Dionne Warwick - Village Green; and
July 31 – Bret Michaels - Village Green.
22. SPECIAL EVENTS - Mayor Johnson – The next event will be the Memorial Day Ceremony at the
Pavilion at 10:45 AM.
23. LIQUOR COMMISSION - Mayor Johnson – Mayor mentioned that there was a question at the Senior
Center this morning regarding video gaming. The Village started video gaming back in 2014. At that
time the Village revenue share was about $38,000. This current fiscal year, we anticipate close to
$450,000 in Village revenue. The Police Department has not had any issues at the gaming locations.
Funds will be used for road repairs, summer concerts, Oktoberfest, the picnic on the greenway, and the
Tree Lighting concert. Residential vehicle stickers were eliminated due to this revenue.
24. REPORT FROM VILLAGE MANAGER - No Report.
25. REPORT FROM VILLAGE CLERK – No Report.
26. UNFINISHED BUSINESS – No items under Unfinished Business.
27. NEW BUSINESS – Trustee Czarnik wished Trustee Prochno a very Happy Birthday.
28. PUBLIC COMMENT – 8:02 PM – Mayor asked if anyone else would like to address the Village Board.
See none. Hear none.
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:03 PM.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYS: None.
MOTION CARRIED
Loretta M. Murphy, Village Clerk
Mayor Craig B. Johnson