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Home My WebLink AboutAGENDA - 02/23/2010 - VILLAGE BOARD Next ORD: 3226 (3228) Next RES. 11-10 (14-10) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 23, 2010 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Hwa Young Chong, Prince of Peace United Methodist Church) 3. Approval of Minutes of February 9, 2010 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: February 23, 2010 $655,583.66 6. CONSENT AGENDA A) Consideration to continue a service contract with Kale Uniforms, Inc. of Chicago, IL for the purchase of Police Officer uniforms in an amount not to exceed $35,000. (The initial two-year contract was awarded on May 28, 2008 with the option of an annual contract extension at no price increase. (Kale is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Cross" brand; a brand made by Fechheimer Uniforms, the parent company of Kale. (Kale is the only company-owned retailer in the area and they are able to provide greater availability with minimal lead time on deliveries. (Adequate funds have been budgeted in the Fiscal Year 2010-2011 budget for this service contract. (A report from the Chief of Police, recommending approval, is attached.) B) Award a professional services contract to Civiltech Engineering, Inc. of Itasca, IL for engineering services consisting of preparation of traffic plans and documents for the Biesterfield Road and I-290 Intersection Improvement in an amount not to exceed S117,396. (The IndustriaUCommercial Revitalization Commission has authorized the implementation of Phase 2 engineering for Biesterfield Road and I-290 Intersection Improvement. (The engineering services will provide for the preparation of contract plans and documents in accordance with State and Federal guidelines. (Civiltech Engineering, Inc. was responsible for Phase 1 preliminary design studies for this project, and has provided similar services for numerous transportation improvements in the Village. Agenda for VB Meeting 02-23-10 2 (Civiltech has an excellent reputation in conducting STP (Surface Transportation Program) improvements and are knowledgeable of Village, State and Federal policies and standards. (Adequate funds are budgeted and available in the ICRC Fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) C) Consideration to award a balancing change order in the amount of S 10,495.62 for eight (8) different contractors for various trades working on the new Administration and Public Safety Complex. (MTI's February 5, 2010 memo provides for eight (8) change orders to eight (8) different contractors for various projects. (A report from Chief of Police, recommending approval, is attached.) D) Consideration to award a balancing change order in the amount of$17,014.50 for three (3) different contractors for various trades working on the Village Green. (The Director of Engineering and Community Development's February 12, 2010 memo outlines the three (3) change orders for various contractors that worked on the Village Green. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) E) Consideration to adopt Resolution No. 11-10 (attached) authorizing the Mayor and Village Clerk to execute a Third Amendment to the Agreement between RedSpeed Illinois, LLC and the Village of Elk Grove Village previously adopted by Resolution No. 50-07 and amended by Resolution No. 22-08 and Resolution No. 17-09 for the installation and operation of an automated traffic law enforcement system. (This agreement confirms that Elk Grove will pay for half of the signal conversion to LED lights in the amount of$5,570.65. (IDOT requires the conversion to be completed within eight (8) months of the camera installation.) F) Consideration to adopt Resolution No. 12-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1401 Lunt Avenue. (Cragin Holding Co., LLC intends to purchase the 30,000 square foot facility which has been vacant for less than 24 months. (Upon purchasing the property, Cragin intends to invest between $275,000 and $300,000 to refurbish the existing facility. (This development is expected to bring sixteen (16) employees to the Village and also hire five (5) to ten (10) more full time employees within the next two years. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. Cragin is seeking the Agenda for VB Meeting 02-23-10 3 Class 6B based on occupation of abandoned property for less than 24 months and a purchase for value with special circumstances as well as substantial rehabilitation. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) G) Consideration to adopt Resolution No. 13-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 425 Crossen Avenue. (Faster & Better Machining Inc. intends to purchase the 7,600 square foot facility which has been vacant for less than 24 months. (Upon purchasing the property, Faster & Better Machining intends to invest between $70,000 and $90,000 to refurbish the existing facility. (This development is expected to bring five (5) employees to the Village and also hire one (1) to two (2) more full time employees within the next year. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. Faster & Better Machining Inc. is seeking the Class 6B based on occupation of abandoned property for less than 24 months and a purchase for value with special circumstances as well as substantial rehabilitation. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) H) Consideration to adopt Ordinance No. 3226 (attached) amending Section 6-4-5-4 of the Village Code of Elk Grove Village establishing a minimum penalty of$50 for any person violating any of the provisions of said section. (This Ordinance established a minimum penalty of$50 for any person violating any of the provisions outlined in the Fire Lane section of the Village Code.) I) Consideration to adopt Ordinance No. 3227 (attached) amending Paragraph D impoundment of vehicles of section 1-4-4-1 of the Village Code thereby reducing the number of required tickets prior to the impoundment of any vehicle from five (5) to three (3) (This Ordinance established a new threshold deeming a vehicle or other vehicles owned by the same owner or owners, having three (3) or more unpaid citations for parking violations or violations in which a"C" ticket was given, a public nuisance. (This Ordinance allows the Police Department or any other agents of the Village assigned to traffic duty authorization to remove, cause to be removed or impound in place (boot) the offending nuisance vehicles at the sole cost and expense of the owner or owners. (Any vehicle removed or impounded in place pursuant to this section will be released to its lawful owner upon the showing of adequate evidence of the right to possession and upon the payment of all accrued fines and costs for each outstanding unpaid citation or judgment against a person or persons registered as the owners of the vehicle.) Agenda for VB Meeting 02-23-10 4 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Biesterfield Road/Leicester Road Water Feature 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove c. Website Redesign 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Oakton Street & Arlington Heights Road Intersection Improvements c. Master Plan to Revitalize the Business Park d. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects e. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue f. Lighting of Meacham Road from Nerge Road to Biesterfield Road g. Biesterfield Road & 1-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAIN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket #08-12 — Public Hearing to consider a petition for a variation to permit an existing six-foot (6') tall wood privacy fence extending approximately four feet (4') beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-08). b. ZBA Docket #10-1 — Public Hearing to consider a petition for a variation which would allow the Petitioner to enclose the parking lots of the Sheila Ray Center with a four foot (4') high ornamental fence within one foot (1') of the property lines along Elk Grove Agenda for VB Meeting 02-23-10 5 Boulevard, along the parking lot accessed from the street and along Ridge Avenue. The property is located at 225 E. Elk Grove Boulevard, Elk Grove Village, IL (PH2-18-10). c. ZBA Docket #10-2 — Public Hearing to consider a petition for a variation which would permit the construction of an eight foot (8') high wrought iron, ornamental fence along the front property line of the lot and an eight foot (8') high black, chainlink fence along the west side property line to replace an existing six foot (6') chainlink fence with two foot (2') barbwire extensions. The property is located at 2501 Lunt Avenue, Elk Grove Village, IL (PH2-25-10). 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFFNTlSHED BUSNESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Keegan (7), Knickerbocker, Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp ADDENDUM. TO REGULAR VILLAGE BOARD AGENDA February 23, 2010 7:00 p.m. . 6. CONSENT AGENDA (continued) J) Consideration to award a professional service contract to Aero Painting, Inc. of Elkhart Lake, WI for repairs to the reservoir at Pump House 9 located at 1400 Brummel Street in an amount not to exceed$82,708. (Bids were open for repairs to the reservoir at Pump House 9 on January 27, 2010. (A total of nine (9)bids were received for this project. (The Engineer's estimate for this project was $122,000 and the lowest bid was $75,189. (The Village's reservoir consultant, Dixon Engineering, has reviewed the submissions and provided a recommendation for Aero Painting,.Inc. to include a 10% or$7,519 contingency for additional repairs beyond the scope of the contract. (This contingency will only be used if additional repairs are required. (Adequate funds are available in the Water and Sewer Fund. (A report from the 'Director of Public Works, recommending approval, is attached.) K) Consideration to award a professional service contract to L.C. United Painting Co. of Sterling Heights, MI for repairs to the reservoir at Pump House 11 located at 1689 Virginia Drive in an amount not to exceed $105,600. (Bids were open for repairs to the reservoir at Pump House 11 on January 27, 2010. (The Engineer's estimate for this project was $82,000 and the lowest bid was $96,000. (The Village's reservoir cousultant, Dixon Engineering, has reviewed the submissions and provided a recommendation for L.C. United Painting.Co. to include a 10% or$9,600 contingency for additional repairs.beyond the scope of the contract. (This contingency will only be used if additional repairs are required. (Adequate funds are available in the Water and Sewer Fund. (A report from the Director of -Public Works, recommending approval, is attached.) c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Knickerbocker, Jacobsen, Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp, Keegan (7)