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HomeMy WebLinkAboutVILLAGE BOARD - 04/22/2008 - INSURANCE RENEWAL PROGRAM MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY APRIL 22,2008 Mayor Craig B. Johnson called the meeting to order at 7:02 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Ann I. Walsh A quorum was present. 2. PLEDGE OF ALLEGIANCE The Elk Grove High School Co-ed Cheerleading squad led the members of the Board and audience in the Pledge of Allegiance. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on April 8, 2008 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Mayor Johnson's report included the following: April 17. 2008 —Attended Stevenson School and read to children between the ages of 3 and 5 years old. April 22. 2008 —Met with Cook County President Todd Stroger to discuss several items regarding Elk Grove Village. April 19. 2008 —The Mayor and his daughter, Meagan, attended the Open House event hosted by the Shinnyo-En Temple (120 E. Devon Avenue). April 19. 2008 —Following attendance at the Shinnyo-En Temple, the Mayor and his daughter attended the Elk Grove Library Open House. Mayor Johnson announced the Elk Grove Park District Moving Force Dance Team had qualified for the national tournament in Myrtle Beach South Carolina in June. Mayor Johnson congratulated the team and announced each name of the individuals on the dance team. 2008 Bike Race—This year's bike race will be held on August 1, 2, and 3, 2008. Alexian Brothers just signed a contract guaranteeing sponsorship of the race for the next three years. The following major sponsors were announced: Citi Group, Gullo International, Elk Grove Bank and Trust, and Travelers Insurance Company. SAAB Auto will be the official pace car and Budweiser has been named the official beer of this years' race. Mayor Johnson thanked all the sponsors and said he looks forward to seeing everyone in August. Mayor Johnson noted the winner of the first stage of the "Tour of Georgia' bike 1 VBM 4-22-08 i race had been the winner of the 3`d stage in last years Alexian Brothers Tour of Elk Grove race. Compensation Increase - Mayor Johnson thanked the Elk Grove Journal, Tribune and Elk Grove Times Newspapers for the accurate articles published in their papers regarding the compensation increases approved by the Mayor and Board at the last meeting. The Mayor stated it is never easy for elected officials to increase their own compensation. Mayor Johnson explained every town gives Trustees and Mayors a base pay, and some communities add additional compensation to cover other expenses. The Mayor said the increase voted upon for the Elk Grove Board is base pay and does not include any extra expenses. The Mayor spoke of the time and commitment of the Board members and noted the importance of experience and institutional knowledge. The Mayor noted the new compensation increase rewards time and knowledge of the position. The Mayor would have to be elected six times before receiving the top pay. It was pointed out that the increased compensation plan for the Board members and the Mayor would eliminate the burden of the Board having to periodically approve increases. The Mayor disputed the article and editorial published in the Daily Herald paper that reported on the Elk Grove Board's increase. The Mayor commented that the Herald's comparisons to Schaumburg and Palatine were not accurate in that they did not reflect the true compensation and incentives awarded to Mayors and Boards in those two communities. The amended compensation approved by the Elk Grove Board is a flat rate and does not include extra pay for meetings attended, mileage, or miscellaneous expenses, which was not pointed out in the Herald article. The Mayor said the Daily Herald article and Sunday editorial were skewered and the reporter, A. Boykin, had done a disservice to this community in writing a biased account and depicting this community and its officials in a bad light. It was noted the article did not include comparisons or information on surrounding communities that have generous compensation packages, such as Rosemont, DesPlaines and Hoffman Estates. The Mayor spoke of compensation packages awarded to Mayors and Trustees of the above communities and described in detail what each community compensated their elected officials. The Mayor pointed out those officials receive extra pay for meetings, get car allowances, expenses are covered; and often, receive extra pay as Liquor Commissioner. It was mentioned that in addition to the DesPlaines Mayor's base pay he receives a car, gas allowance and health insurance. The Mayor stated that is wrong journalism and asked only that the Herald write the truth. The Mayor took exception to the Herald's editorial that also neglected to use fair comparisons of other communities. The Mayor stated people want unbiased, fair news and declared that he wanted to explain what the truth was and how the articles impacted the Board and the community. The Mayor reiterated his support of the compensation packages awarded to other elected Boards and Mayors and stated they are deserving of whatever they are paid. Residents were invited to contact any member of the Elk Grove Board if they had further questions. Elk Grove High School - Mayor Johnson welcomed the Elk Grove High School Co-ed Cheerleading squad and congratulated them on winning their third straight IHSA State j Cheerleading Championship title. The Mayor invited the cheerleaders to join him at the podium and presented them with a Certificate of Achievement, and two signs announcing this year's championship title; for inside the school building and one to be installed on Lions Drive. The Mayor presented commemorative plaques to each member of the cheerleading squad and invited the Board, Village Manager and Village Attorney to have their photo taken with the team. 2 VBM 4-22-08 Trustee Franke reported he had attended the Citizens Police Academy during the last two Thursdays. Classes included talks about the FBI and the traffic unit and the process of accident recreation. Trustee Franke encouraged residents to register for the Academy in the future. Ride-alongs with the Police Department are on the schedule for the next few weeks. Trustee Lissner reported he attended Wednesday's Plan Commission meeting. The landscaping plan for First American Bank was reviewed and approved. It was noted Paul Petzold also attended that meeting.. Trustee Feichter reported the Community Character Coalition would sponsor its Celebration of Cultures at the Elk Grove Park District Pavilion on Saturday, April 26, 2008 from 1:00 p.m. to 4:00 p.m. The Elk Grove Sister City group will participate in that event. The annual Youth Celebration sponsored by the Community Character Coalition will be held on May 13, 2008 at 7:00 p.m. at the Charles J. Zettek Municipal Building. Trustee Feichter reported on a recent trip with several educators to the Baltic Country of Estonia. Trustee Feichter stated the week was very successful and was a great experience. One of the highlights of the trip was a meeting with the Vice Speaker of the Estonian Parliament. Trustee Feichter informed the audience that the Democracy Program would no longer be assisting in Estonia and it was their last trip to that country. In a short time, Trustee Feichter would be leaving for Africa to make plans for future work in Africa and India. Mayor Johnson stated he had just received word that three riders from the Ghana Bicycle Team are interested in participating in the Alexian Brothers Tour of Elk Grove. It is hopeful they will receive proper approval to leave their Country and be part of the race. Trustee Prochno and Trustee Feichter pointed out that the reason the trips to Estonia have been eliminated is that Estonia has established itself as a democracy and no longer needs the assistance of the United States to maintain their democracy. Trustee Prochno personally congratulated the Elk Grove cheerleaders and stated, as a physical education teacher, it is rewarding to see that the cheerleaders have a love of physical activity. They will serve as role models to young people to be more active. Trustee Prochno commented on the recent compensation increases approved for the Mayor and Board. It was pointed out that the increases would not be effective until after the Consolidated Election has taken place in 2009 and would be awarded to the incoming Board members and Mayor. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the April 22, 2008 Accounts Payable Warrant in the amount of$1,378,073.58. MOVED: Trustee Petri SECONDED: Trustee AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA It was moved and seconded that the Consent Agenda of the 2008 Regular Village i Board Meeting be approved. MOVED: Trustee Czarnik SECONDED: Trustee Franke 3 VBM 4-22-08 i i The Village Manager requested the following changes Item M— should be corrected to read nine 9 squad cars rather than eight. Item F. — add additional wording for funds that would include an increase for an existing contract. Item F would then read as follows: Consideration to award a service contract to Peters & Associates of Oak Brook Terrace II for advanced technical support of the Village's computer networks for the period of May 1, 2008 through April 30, 2009 AND to increase an existing contract with Peters and Associates to complete network migration from Novell to Microsoft systems, in an amount not to exceed S100,000. A. Vital Bridges/Elk Grove Presbyterian Church - Waive the Food Storage License fee for Fiscal Year 2008-2009 in the amount of$100.00 each. B. Rotary Club of Elk Grove Village—Approve a request for the following: • Authorize a $15,000.00 contribution to the 2008 RotaryFest event to take place from June 11 to June 15, 2008; • Authorize the Rotary Club to host a fireworks display on Saturday, June 14; • Waive all permits, licenses and associated fees for this event in the total amount of$2,775.00; and • Waive the permit fee for use of a fire hydrant for non-firefighting purposes C. International Municipal Clerks Conference. Atlanta. GA - Authorize the Village Clerk to attend the conference from May 17 through May 23, 2008 at an estimated cost of$2.404.00. D. Hewlett-Packard Corporation. Omaha.NE - Award a purchase contract in the amount of$31,332.00 for the purchase of forty-two (42) replacement desktop personal computers and monitors. E. SunGard HTE. Inc.. Lake Marv. FL - Award a contract for support and maintenance of our HTE software applications and custom program modifications for the period from May 1, 2008 through"April 30, 2009 in the amount of$45,495.00. F. Peters & Associates. Oak Brook Terrace. IL - Award a service contract for advanced technical support of the Village's computer networks for the period of May 1; 2008 through April 30, 2009 in an amount not to exceed $62,400.00; and • Increase an existing contract to complete network migration from Novell to Microsoft systems, in an amount not to exceed $100,000. G. Just Networks. Inc.. Schaumburg, IL - Award a service contract for advanced technical support of the Village's networks and computer environment for the period of May 1, 2008 through April 30, 2009 in the amount not to exceed $99,840.00 i H. TLC Group. Ltd.. Clarendon Hills. IL - Award a contract to furnish and install plant materials in the residential landscape beds in the amount of$66,995.35. 1. Amber Mechanical Contractors. Inc.. Alsip. IL - Renew a service contract for the complete maintenance of all heating,ventilating and air conditioning equipment (HVAC) for ten (10) Village-owned buildings in an amount not to exceed $70,296.00. 4 VBM 4-22-08 J. Ascher Brothers Company. Inc.. Chicago. IL - Award a professional service contract as the lowest responsive and responsible bidder for painting in the Administrative and Public Safety Complex in an amount of$176,000.00. K. Administrative and Public Safety Complex —Award professional service contracts to the following organizations: • Schindler Elevator Company of Elmhurst. IL as the lowest responsive and responsible bidder for elevator systems in an amount of$170,720.00; and • Elliot Construction Corporation of Chicago. IL as the lowest responsive and responsible bidder for site concrete work in an amount of$312,434.00. L. Prairie International Trucks, Springfield, IL - Award a purchase contract off the State of Illinois Joint State Purchasing Program for one (1) 2.5-ton dump truck in the amount of$121,493.00. M. Currie Motors. Frankfort, IL - Award a purchase contract for the purchase of nine (9) Ford Crown Victoria Police Interceptor Vehicles off the Suburban Joint Purchasing Contract at a cost not to exceed $256;967.00. N. Pierce Manufacturing. Appleton. WI - Award a purchase contract for the purchase of one (1) Pierce Quantum Pumper in accordance with the Northwest Municipal Conference's Joint Purchasing Program in an amount not to exceed $575,000.00. O. 2008/2009 Insurance Renewal Program—Authorization of the following: • Award a professional service contract to Gallagher-Bassett for the administration of the Village's self-insured liability plan in an amount not to exceed $71;474.00; and • Approve the Liability Insurance Premiums for Fiscal Year 2008-2009, submitted by Arthur J. Gallagher at a premium level as determined for the following coverages: Workers' Compensation $43,795.00 General Liability Package $219,010.00 Liabilitv Auto Damage Building/Contents EMT/Paramedic Liability Public Officials Police Professional Brokerage Service Fee $90,846.00 Self-insured Retention $35,243.00 Boiler & Machinery $13,296.00 Federal Flood Coverage $12,522.00 Excess Liability (HELP) $73,046.00 Community Nurse/Clinics $5,716.00 Fiduciary Liability/Pensions $7,818.00 Underground Storage Tanks $6,116.00 Crime, Money & Security $5,118.00 Total $584,000.00 I P. Class 613/680 Fargo Avenue—Adopt Resolution No. 20-08 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 680 FARGO AVENUE, ELK GROVE VILLAGE, ILLINOIS.-- 5 LLINOIS."5 VBM 4-22-08 Q. FY 2008/2009 Budgets—Adopt Resolution No. 21-08 entitled, "A RESOLUTION ADOPTING THE 2008/09 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, COUNTIES OF COOK AND DUPAGE, ILLINOIS." as follows: General $41,261,037.00 Emergency Management $113,439.00 Motor Fuel Tax $1,287,592.00 Municipal Purpose Recycling/Municipal Waste $886,950.00 Asset Seizure $88,035.00 Industrial/Commercial $7,422,836.00 Foreign Fire Insurance $222,700.00 Cable Television $481.931.00 Legal Defense $1,000,000.00 Capital Projects $1,217,000.00 Grove Mall Redevelopment - TIF $332,000.00 Devon/Rohlwing Redevelopment - TIF $670,000.00 Residential Enhancement $340,000.00 Capital Projects Debt Fund $3,596,435.00 Water & Sewer $14,092,512.00 Capital Replacement $905,000.00 Firefighters Pension Fund $3,913,200.00 Police Pension Fund $2,255,000.00 Total $80,285,667.00 R. RedSpeed Illinois. LLC—Adopt Resolution No. 22-08 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT BETWEEN REDSPEED ILLINOIS, LLC AND THE VILLAGE OF ELK GROVE VILLAGE ADOPTED BY RESOLUTION NO. 50-07 FOR A TRAFFIC LAW ENFORCEMENT SYSTEM." S. Geographic Information System Consortium (GIS)—Adopt Resolution No. 23-08 entitled. ''A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND COOK COUNTY FOR ACCESS TO GEOGRAPHIC INFORMATION SYSTEM (GIS).'' It was moved and seconded to approve A, B. C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, and S." of the Consent Agenda of the 2008 Regular Village Board Meeting as AMENDED. . *(Mayor Johnson asked for comments or questions from the Village Board, staff or members of the audience. There were none) MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA I Sign Variation - The Village Manager reported Jimmy John's new restaurant, which will j be located in the old Cold Stone Creamery space, requested signage for the restaurant in the Elk Grove Town Center. 6 VBM 4-22-08 I The proposed signage complies with the allowable area permitted by the-Village's sign regulations but all applications for sign permits in the B-5 Town Center Shopping Center are required to be forwarded to the Mayor and Board of Trustees for final review and approval. The Manager reported copies of the proposed signage request had been distributed earlier to the Village Board for review. Motion to approve two illuminated "Jimmy John's" signs in the Town Center. MOVED: Trustee Czamik SECONDED: Trustee Feichter AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI No report 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER No Report 10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER No Report 11. RECYCLING & WASTE COMMITTEE— CHAIRMAN FRANKE Medications and shams—Trustee Franke announced the Village would be collecting old medications and sharps at the Village Hall, in the Health and Community Services Department, on Monday through Fridays from 8:30 a.m. to 5:00 p.m. Earth Day— Since today was being celebrated as "Earth Day", Trustee Franke shared a few facts on the importance of recycling and how recycling benefits the earth. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO Trustee Prochno announced the Albert Cardinal 5751 Knights of Columbus organization would host a pre-Mothers Day Brunch at the Itasca Country Club, on Sunday, May 4, 2008, at 11:30 a.m. The cost is $17.00 per adult, $11.00 per child, $6.00 per child ages 2 to 4 years. Contact Bernard K. Santowski at 847-364-7055 for additional information. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI Trustee Petri called attention to Consent Agenda Item 6.P stating this item was another 6B approval for a studio relocating within Elk Grove. Trustee Petri pointed out that last year Elk Grove had a net gain of 106 new businesses and in addition 281 companies expanded their businesses in the Village. Also noted was I that nineteen (19) Class 6 B Resolutions were approved last year. April 14. 2008 —The ICRC met to discuss the master plan to revitalize the Business Park. Trustee Petri announced that on Wednesday, April 23, 2008 interviews would be held in the Chemick Conference Room at 10:00 a.m. and 1:00 p.m. with two of the bidders for the project. Mayor Johnson stated that when he met with the Cook County President, Todd Stroger, he thanked the County President and his staff for Cook County's assistance in granting Class 6 B's to our businesses and told President Stroger it was greatly appreciated by Elk Grove Village. 7 VBM 4-22-08 Trustee Lissner noted the company being granted the Class 613 on the Consent Agenda has been in the Village since 1984. Mayor Johnson said we have a gain of over 100 new businesses in the Village, which is very impressive and shows how strong our Business Park remains. 14. YOUTH COMMITTEE - TRUSTEE PROCHNO Trustee Prochno reminded every one that the Youth Committee, in cooperation with the Elk Grove Park District and the money collected from the 50`h Anniversary House raffle, would be offering three (3) $1,000.00 scholarships which are available to high school seniors who reside in Elk Grove Village. Applications are available at Elk Grove and Conant High Schools and the Elk Grove Village Hall. A short essay is required. The deadline date is in May 2008.. 15. PARADE COMMITTEE - TRUSTEE CZARNIK Home Town Parade—The Home Town Parade will be held on June 14, 2008 at 6:00 p.m. The theme is "Life is a Game." For applications and/or questions about the parade individuals can call 847-357-4038. Meeting Schedule -The next meeting of the Parade Committee will take place on Monday, May 5, 2008 at 5:30 p.m. in the Chernick Conference Room. 16. PLAN COMMISSION - VILLAGE MANAGER None 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER None 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER No report b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK Community Blood Drive—The Blood Drive will be held on Saturday, April 26, 2008 from 8:00 a.m. to 12:00 Noon in the lower level of the Charles J. Zettek Municipal Building. Walk-ins are welcome. Immunization Clinic—A clinic was held on April 9, 2008. Forty-two vaccines were administered. Eleven children were from Elk Grove, seven from Schaumburg and the remaining children from surrounding communities. Cook County Sheriffs Event—Trustee Czamik reported on her attendance at the Cook County Sheriffs Senior Award for volunteerism event held on Tuesday, April 15, 2008. Elk Grove resident, Fredrick C. Geinosky was recipient of that award. Trustee Czarnik stated it was an honor to present this award, with Sheriff Dart, in recognition of F. Geinosky's good works. Carrier Alert Program— Residents can register for this program by contacting the Elk Grove Post Office, Elk Grove Police Crime Prevention Division, or the Department of Health and Community Services. I The Treasurer's Galore Sale will benefit the Kenneth Young Center and will be held on Saturday, June 28, 2008 from 8:00 a.m. to 2:00 p.m. at the Elk Grove High School. Interested vendors should contact Linda at 847-357-4120. 8 VBM 4-22-08 The Farmer's Market will start on Wednesday, June 4, 2008. C. LIQUOR COMMISSION - MAYOR JOHNSON Mayor Johnson announced the owners of Munchie's located at 3 Turner Avenue would be called to a public hearing before the Elk Grove Liquor Commission on May 13, 2008 due to sale of alcohol to a minor. The time is yet to be determined. d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON No report e. O'HARE UPDATE —MAYOR JOHNSON Transfer funds - Motion to transfer$500,000.00 from the Legal Trust Fund to the O'Hare Litigation Defense Fund. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, and Feichter NAYS: None MOTION CARRIED f. BIKE RACE UPDATE—MAYOR JOHNSON Mayor Johnson reported on the bike race earlier in the meeting. g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION— MAYOR JOHNSON Mayor Johnson reported the steel for the top of the building is now being installed. The construction is still on time for the April 10, 2009 ribbon cutting and the April 11, 2009 Open House. Construction costs are on budget. The goal is to have the walls and roofs up in another month. 19. REPORTS FROM THE VILLAGE CLERK Mayor Johnson inquired whether Elk Grove Village would be chosen again by Cook County as an Early voting site for the General Election in November. The Village Clerk stated Cook County has indicated Elk Grove Village would be designated as an Early Voting site. The Mayor complimented the Village Clerk's Office for coordinating the early voting program with the Cook County Election Department. 20. UNFINISHED BUSINESS Village Board -None i Village Attorney -None 21. REPORTS FROM THE VILLAGE MANAGER I Village Manager reported Elk Grove Village has a new three-year-old Belgian Malinois Police Dog. 22. NEW BUSINESS Canine Course - Motion to authorize Police Officer Stephen O'Neill to attend a five (5) week canine handler course at Vohne Liche Kennels in Denver, IN in the amount of$3,250 from the Asset Seizure Fund. 9 VBM 4-22-08 MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Mayor Johnson asked how long it would be before Elk Grove would get a third police dog. Manager Rummel answered the Village would like to complete the construction of the new Police facility and the hiring of new officers this year prior to budgeting for a new dog in next year's budget. Discussion followed regarding Arlington Heights new Police dog. AUDIENCE— 7:57 p.m. No Response 23. ADJOURNMENT Motion to adjourn the meeting at 7:58 p.m. MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Ann I. Walsh Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village I 10 VBM 4-22-08 I