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HomeMy WebLinkAboutVILLAGE BOARD - 05/22/2018 - Village Board MinutesMINUTES REGULAR VILLAGE BOARD MEETING May 22, 2018 1. CALL TO ORDER - 7:25 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri and Christine K. Prochno ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE INVOCATION - PASTOR JINTAEK CHUNG, TRINITY GOSPEL CHURCH 3. APPROVAL OF MINUTES OF MAY 8, 2018 - Motion to approve the Minutes of the Regular Village Board Meeting held on May 8, 2018 as submitted and dispensed with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE - Unanimous Approval (6-0) MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT - Mayor Johnson - Delivered the State of the Village Address at the Elk Grove Chamber Meeting on May 101h at Belvedere Banquets. Mayor Johnson addressed a concern from the May 8th meeting by Randy and Lynn Oberg regarding changing the ordinance to allow flexibility in the dates to switch heating and air conditioning in their building. The Director of Community Development and the Village Attorney needed to check into the matter to ensure that state statutes are being followed. The Village needed to look at when the last occupant of the grandfathered tenancy left the building. It was raised at the last meeting that there are no longer tenants and that the code provision that required the furnace to be shut off was no longer applicable. The Director and Village Attorney requested a letter from the management company to verify the rental situation. Although the building is primarily owner occupied there are currently two occupants that are tenants in the building. They don't own it but their family does which makes them tenants by definition of the Village Code. The Village has been consistent with following the requirements since the inception of the Crime Free Multi Housing Program and with the current tenant situation the code is still applicable. Public Comment - 7:30 PM Mayor Johnson opened public comment to allow residents in the audience to speak regarding this topic. Lynn Oberg, 720 Wellington, asked the Village Board to consider the issue that was brought up at the last meeting pertaining to the Health Department's recommendation that the thermostat in the apartments should not raise above 79 degrees. If a family member owns the unit and a family member lives there, that should not be considered a renter. Mayor Johnson clarified that if he owned a unit and he let his son live there, the unit becomes a rental by Village Code and the Crime Free Rental Housing Ordinance. If we don't uphold that, we will go against our ordinance and the state statutes. There are two units in your building that the owners treat as a rental unit. They have paid the fees and have inspections in accordance with the housing ordinance. The Mayor reminded Mrs. Oberg that the board passed a few years back to allow the unit owners to call a meeting with the members to get permission to fluctuate temperature change. Mayor recommended Mr. and Mrs. Oberg schedule a meeting and notify all of the owners. The meeting date will need to be posted for display and at a reasonable time for the members to attend. Include an agenda stating that a discussion will be held to discuss the flexibility of the date to turn on/off the heat or air conditioning in the building. There can also be a ballot distributed ahead of time for those that are unable to attend. Page 1 of 6 The members will need to vote and if they have a super majority vote they can bring the information to the Village. The system for the building needs to be checked first to make sure that you can switch it back and forth if the temperature fluctuates in say March or April. Susan Barbiaux, 1090 Village Grove Drive, discussed concerns for residents due to motorists using Village Grove Drive as a cut through for Wellington Avenue or Arlington Heights Road. Ms. Barbiaux asked for assistance from the Village to provide signage to remind residents that Village Grove Drive is private property. The Police Chief agreed to place temporary electronic signs up for a week to help educate the public. A suggestion was made to make the signage larger or change the color of the signs to avoid blending in with the street signs. Presentation - Fire Chief Rich Mikel and Chief John Christian, President of the Illinois Fire Chiefs Association, joined Mayor Johnson at the podium. A proclamation was read recognizing May 20 through May 26, 2018 as "Emergency Medical Services Week" in Elk Grove Village honoring those individuals that work in the Emergency Medical Services Field for their contributions to the health and welfare of all Elk Grove Village residents. Chief Mikel asked Deputy Chief Lance Harris to join them at the podium. Chief John Christian presented Lance Harris with the distinguished award for achieving his Chief Fire Officer Certification. This certification program is an intense program that focuses on Leadership, Communications, Personal and Professional Development, Working in the Community, Intergovernmental Relations, Human Resources, Legal Issues, Strategic Planning, Emergency Management, Code Enforcement, Public Education, Budget and Financial Issues, and Life Safety Initiatives. Congratulations to Deputy Chief Lance Harris on his accomplishments. TRUSTEE REPORTS - Trustee Franke - No Report. Trustee Prochno - Attended an Eagle Scout Ceremony with Trustee Feichter for Thomas Michael Youhn that digitized over 6000 books at the Queen of the Rosary library for his project that took over 300 hours to complete. Each ceremony is different but this particular ceremony had a representative from the Marine Association present a Marine Dagger to the Eagle Scout. Everyone is invited to attend the Memorial Day Ceremony on Monday, May 28, 2018 at 10:45 AM in the gymnasium at the Elk Grove Park District Pavilion. This is a moving ceremony to help us pay honor for the ones that have sacrificed their lives for our country. Trustee Feichter - Attended the Eagle Scout Ceremony with Trustee Prochno and the Fire Department was also represented at the Eagle Scout Ceremony. Meet Chicago Northwest re-elected Trustee Feichter as Vice Chairman of the Executive Committee at their annual meeting. Trustee Czarnik - Attended Betty Brent's 100th birthday celebration at Alexian Village on May 11. The Monday morning summer shows at Classic Cinemas are returning. They begin on June 6 at 10:00 AM and the cost is $1. The first feature is Boss Baby, then on June 13 Captain Underpants, June 20 Despicable Me 3, and on June 27 The Emoji Movie. Thank you to Tivoli Enterprises for providing this to the residents for the summer. The six recipients of the Frank J. Czarnik Memorial Scholarships are Brooke Brottman, Jonathan Faughn, Amanda Klingsporn, Tyler Mercurio, Nitinshankar Subramanian and Ashley Szull. The Frank J. Czarnik Annual Golf Outing is Friday, August 17th with a shotgun start at 1:00 PM. The cost is $90 and you can register at the Fox Run Golf Links. Trustee Petri - No Report. Trustee Lissner - Will be attending the Joint Action Water Agency meeting tomorrow. They will be discussing the Illinois Tollway financing cost to move the pipe for widening the Jane Addams Tollway. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the May 22, 2018 Accounts Payable Warrant in the amount of $3,063,744.02. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED - Unanimous Approval (6-0) Page 2 of 6 6. CONSENT AGENDA a. Authorization of a request from Elk Grove Baptist Church to waive permit fees in the amount of $117.00 for parking lot maintenance at 801 Beisner Road. b. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of $2,632.00 for replacement of two (2) mechanical boilers at the Pavilion, 1000 Wellington Avenue. c. Authorization of a request from the Elk Grove Park District to waive the Liquor License fees for Class A Liquor Licenses for Fox Run Golf Links and the Garden Terrace Banquets in the amount of $5,800. d. Authorization of a payment in the amount of $16,895.00 for FY 2018-19 membership dues to the Northwest Municipal Conference (NWMC). e. Authorization to award a professional service contract to Burns & McDonnell Engineering Company Inc. of Downers Grove, IL for enhancements and calibration of the hydraulic model of the water system in the amount of $31,000 from the Water & Sewer Fund. f. Authorization to award a professional service contract to Rebechini Studios, Inc. of Elk Grove Village, IL to manufacture and install; a LED illuminated facility sign, address and identification letters and dedication plaque for the James Paul Petri Public Works Facility on Devon in the amount of $42,218 from the Capital Projects Fund. g. Authorization to increase a professional service contract to Nicholas & Associates of Mount Prospect, IL to administer a construction contract with Builders Concrete Services LLC of Hillside, IL in the Concrete package for the construction of roadway modifications at the James Paul Petri Public Works Facility (450 E Devon Avenue) in an amount not to exceed $98,332 from the Capital Projects Fund. h. Authorization to award a professional service contract to the lowest responsive and responsible bidder Vian Construction, Inc. of Elk Grove Village, IL for the Armstrong Lane Water Main Improvement project in the amount of $778,292.50 from the Water & Sewer Fund. i. Authorization to award a contract with BP & T Company of Mount Prospect, IL, for the Residential Street Light Sandblasting & Painting - Areas A & B in the amount of $433,393 from the Capital Projects Fund. j. Authorization to adopt Resolution No. 27-18 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A POST -CLOSING USE AND OCCUPANCY AGREEMENT BETWEEN THE ELK GROVE TOWNSHIP AND THE VILLAGE OF ELK GROVE VILLAGE." k. Authorization to adopt Ordinance No. 3554 entitled, "AN ORDINANCE AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ELK GROVE TOWNSHIP AND THE VILLAGE OF ELK GROVE VILLAGE." Mayor asked if the Village Board or anyone in the audience had any questions on the Consent Agenda items tonight. See none. Hear none. Motion to approve Consent Agenda items a. through k. Moved by Trustee Czarnik Seconded by Trustee Franke VOICE VOTE MOTION CARRIED - Unanimous Approval (6-0) 7. REGULAR AGENDA a. Authorization to adopt Ordinance No. 3555 entitled, "AN ORDINANCE AMENDING TITLE 3 BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE CODE BY ADDING THERETO A NEW CHAPTER ENTITLED SMALL WIRELESS FACILITIES." This ordinance is regarding the cell phone towers. The State of Illinois has granted technology companies to put antennas throughout residential areas. They can go as high as 45 feet (45') for a free standing unit and can be as high as 10 feet (10') above a light pole. They can be in residential areas in the parkways and technically have an antenna every 100 feet (100') if they want to. We are extremely limited on our oversight of the program and cannot deny the cell phone towers to come into the Page 3 of 6 community but we can control limitations on the aesthetics. With faster internet and technology services the impact can be significant on the residential communities. It was noted that the Village of Elk Grove and the Northwest Municipal Conference opposed vehemently but the legislative officials were unsuccessful in Springfield on this topic. We will do everything we can to minimize the impact on the community. Information will be in the next newsletter and on the Village website to keep the residents informed. The Plan Commission met and had some concerns that were addressed by the Village Attorney. Mayor asked if the Village Board had any questions on the Regular Agenda item tonight. See none. Hear none. Motion to approve Ordinance 3555 on the Regular Agenda, item a. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED - Unanimous Approval (6-0) Mayor Johnson noted that there was an item on the Consent Agenda this evening to approve a contract for repainting the street lights. Mayor asked for the residents to please be respectful and not tape signs to any of the newly painted light posts. The industrial strength tape that is in the stores peels the paint off the poles and the repainting project costs the Village over a half million dollars. Mayor also announced that the lights on the existing light poles have been discontinued. New street light heads have been installed to the lights on University Lane with the new LED lights. 8. PLAN COMMISSION - Village Manager Rummel - No additional report this evening. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - a. ZBA Docket 18-4 - Consideration to permit a wrought iron security fence at a data center located at 2080 Lunt Avenue. Village Manager Rummel stated that the Zoning Board of Appeals reviewed the request for an eight foot (8') high security wrought iron fence to be located around the facility at 2080 Lunt Avenue. The request exceeded the 6 foot (6') limit which required a zoning variation to be reviewed by the Zoning Board of Appeals. The ZBA reviewed the fence height and unanimously recommended that the Village Board approve the new fence. The petitioner was present for questions from the Village Board. See none. Hear none. Mayor Johnson thanked the petitioner for the pleasing appearance of the fence to aesthetically enhance the look of the property and also for working with the Village on the variation. The Board understands the security concerns and thanks you for being a part of Elk Grove Village. Motion to direct the Village Attorney to prepare the paperwork for fence variation at 2080 Lunt Avenue. Moved by Trustee Lissner Seconded by Trustee Petri VOICE VOTE MOTION CARRIED - Unanimous Approval (6-0) Mayor Johnson directed the petitioner to go ahead and start the permit process. It is not necessary to attend the next Village Board Meeting for the formal approval of the fence. 10. YOUTH COMMITTEE - Trustee Franke - The Youth Committee will meet in Executive Session on Saturday, May 26, at 10:30 AM to select the four (4) scholarship winners. The winners will be notified the following week and invited to attend the June 19th Village Board Meeting to receive their certificates. 11. BUSINESS LEADERS FORUM - Trustee Petri - No Report. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - No Report. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - A Caring Place is a respite program available from 9:30 AM to 3:00 PM on Mondays, Wednesdays, and Thursdays at Christus Victor Church. They have partnered with Intouch Home Care to offer services that can provide transportation to and from A Caring Place as well as assist in dressing and preparing for the day. Please call 847-437-2666 x24 for more information. 14. INFORMATION COMMITTEE - Trustee Lissner - The annual Salt Creek Cleanup Day will be on Saturday, June 2nd, from 9:00 AM to 12:00 PM. Thank you to Nick Nikola for coordinating this event on an annual basis as well as the boy scouts for assisting with the cleanup. The May issue of the Villager newsletter was mailed out and is available on the website. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The Electronics Recycling and Document Destruction Event is on Saturday, June 2, from 9:00 AM to 12:00 PM at the Oakton Fire Station (1000 Page 4 of 6 Oakton). This event is open to anyone whose community is part of SWANCC. A second Paint and Motor Oil Recycling event is scheduled for Saturday, June 9, from 9:00 AM to 12:00 PM in the Elk Grove High School parking lot. This event is limited to Elk Grove residents and only paint, motor oil and antifreeze will be accepted. Spray paint, stains or sealants will not be accepted at this event. District 59 had an event at the Administration Building that Assistant Village Manager Maggie Jablonski attended on behalf of the Village to see student presentations on ways to improve recycling in the community. District 59 is proposing a program to collect 500 pounds of plastic bags and the company that recycles bags will provide a free bench for the students. 16. PARADE COMMITTEE - Trustee Czarnik - The Hometown Parade will be on Saturday, June 16, at 2:00 PM. The theme is Music Through the Ages. Posters are in the windows of local businesses as a reminder of the date and time. The Elk Grove Food Pantry will be participating by collecting canned food donations along the parade route. The Grand Marshal will be Kitty Weiner to lead off the parade. Kitty is a member of the Elk Grove Rotary Club, Community Character Coalition and was also instrumental in raising the money for the VFW elevator building fund. A special thank you to our sponsors: A & H Plumbing and Heating, Chicago Offset, Crosstown Electric, Grove Memorial Chapel, Jaco Tech, Jarvis Lighting, Jerry Castle & Son Hi -Lift Inc., RoccoVino's Italian Restaurant, Rohlig USA LLC, and the Rotary Club of Elk Grove Village. The next Parade meeting is on Monday, June 3, at 5:30 PM at the Charles J. Zettek Municipal Building in Room E. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - The JPZ Committee met to discuss the petition from CP Logistics at 1111 Chase Avenue and 1201 Chase Avenue to Resubdivide the property from the two (2) existing lots into one (1) lot. The JPZ approved the petition and recommends that it be put on the next Village Board Agenda for a formal vote. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - Water main installation work continued along the south side of Elk Grove Boulevard and Victoria Lane. The contractor will do prep work in the intersection or the replacement of concrete curbs and sidewalks affected by the water main work. On J.F. Kennedy Boulevard once the removal of the existing sidewalk and barrier wall on the south side of the bridge is completed, the contractor will start placing the framing for the installation of the new sidewalk. St. Aubin Nursery has planted 112 replacement parkway trees. A total of 325 trees will be planted this spring. Mayor Johnson noted that the Village Board decided to extend the Elk Grove Boulevard upgrade all the way to Tonne Road. 20. AIRPORT UPDATE - Mayor Johnson - No Report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - • July 4 - Big & Rich - Rotary Green (near Elk Grove High School) followed by fireworks; • July 10 - Richard Marx - Village Green (near the Clock Tower); • July 17 - "Two for Tuesday" Sister Sledge and the Village People - Village Green; • July 24 - Dionne Warwick - Village Green; and • July 31- Bret Michaels - Village Green. 22. SPECIAL EVENTS - Mayor Johnson - No Report. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - No Report. 25. REPORT FROM VILLAGE CLERK - No Report. 26. UNFINISHED BUSINESS - No items under Unfinished Business. 27. NEW BUSINESS - Trustee Lissner - There will be a DARE Graduation at Grove Jr. High on Thursday, May 31, at 8:15 AM. 28. PUBLIC COMMENT - 8:39 PM - Boy Scouts from Troop 95 were present to ask the Village Board questions about local government. ➢ Jack Knight - When a new grocery store will move into the empty Caputo's location. Mayor Johnson stated that the Village is waiting for something to move in and we are not sure if it will be a grocery store or not. ➢ Gideon Rosadon - When will the new skate park be completed. Mayor Johnson stated that the skate park is the jurisdiction of the park district and completion date is unknown. ➢ Joey Alveradol - What is the cost of the new Technology Park and when will the work begin. Mayor Johnson stated that $142 billion was invested in that land. The work will begin soon. Are there additional street lights going in with the new 2025 plan. Mayor stated that street lights Page 5 of 6 will be added along Higgins, Meacham and Nerge only. Scott Saxe stepped up to the podium to comment on the certification achieved by Deputy Fire Chief Harris and to thank the Village on the level of professionalism that is given to the community on a daily basis. 29. ADJOURNMENT - Motion to adjourn the Village Board meeting and reconvene to Executive Session at 8:52 PM. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None. MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy Village Clerk Page 6 of 6