HomeMy WebLinkAboutAGENDA - 03/09/2010 - VILLAGE BOARD Next ORD: 3228 (3228)
Next RES. 14-10 (20-10)
Recess: 6:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
March 9, 2010
5:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Reverend Michael Gates, Living Hope Church)
3. Approval of Minutes of February 23, 2010
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: February 28, 2010 S 133,720.35
March 9, 2010 S 434,125.49
6. CONSENT AGENDA
A) Consideration to award a professional service contract to Sikich LLP of Aurora, IL to
perform the Village's annual audit in a total contract amount not to exceed $44,445.
(This contract was originally bid and awarded for auditing services beginning with
the 2007 Fiscal Year with the option to renew annually for up to four (4) additional years.
(This will be the fourth and final year of the contract.
(Sikich, LLP audits many municipalities with personnel specializing in governmental
accounting. They have demonstrated their commitment by providing a high level of
quality service with technically competent personnel.
(Their expertise is critical for the adoption of new accounting pronouncements issued
by the Governmental Accounting Standards Board (GASB) and they are highly regarded
in the industry.
(The General Fund, Water & Sewer Fund, Fire Pension Fund, Police Pension Fund,
Grove Mall Redevelopment TIF, and Devon/Rohlwing Redevelopment TIF will share the
cost of the Fiscal Year 2010 audit.
(A report from the Director of Finance, recommending approval, is attached.)
B) Consideration to concur with prior authorization and adopt Resolution No. 14-10
supporting the complete construction of Transportation "Build Alternative 203, Option D"
as regionally supported by participating stakeholders as part of the Illinois Department of
Transportation Tier One study of the Elgin O'Hare-West Bypass.
(The Illinois Department of Transportation (IDOT), in consultation with the Federal
Highway Administration (FHWA), has conducted a study of alternative multimodal
transportation solutions for the Elgin O'Hare-West Bypass study area, comprised of 127
square miles and 27 communities in Cook and DuPage Counties in Illinois.
(Through an extensive public outreach and stakeholder involvement program
consistent with IDOT's Context Sensitive Solution (CSS) policy, the Illinois Department
of Transportation (IDOT) and the regional stakeholders have reached consensus through
Agenda for VB Meeting 03-09-10 2
the Tier One process that the preferred multimodal transportation system is Build
Alternative 203, Option D.
(The communities most impacted by this project have developed a unified statement
in support of Build Alternative 203, Option D, promoting the construction of the preferred
alternative and associated improvements and identifying financing strategies and funding
for doing so.
(Tier Two of the IDOT study will include analysis of funding strategies, funding
sources, and the availability of project funding including, but not limited to, Federal and
State funding, tolling through the Illinois State Toll Highway Authority, and potential
public-private partnerships.
(The impacted stakeholder communities would prefer that the proposed expressway
facilities be constructed as non-tolled freeways, but understand that this project may be
completed with greater expediency should the Illinois State Toll Highway Authority be
authorized to construct the preferred Build Alternative 203, Option D.
(This Resolution notes that all of the communities request that financing and
construction of the referenced Bypass be completed in its entirety as recommended by the
Illinois Department of Transportation and participating stakeholders.
(A copy of this Resolution supporting the construction of Build Alternative 203,
Option D as developed in concept through the Illinois Department of Transportation's Tier
One study shall immediately be forwarded to the Governor, the Illinois Secretary of
Transportation and each of the Directors of the Illinois State Toll Highway Authority.)
C) Consideration of the following:
• T - authorizing the Maintenance Adopt Resolution No. 15 10 (attached) autho zing M na of Streets and
Highways by a Municipality under the Illinois Highway Code and appropriating
S1,079,839 from Motor Fuel Tax for the 2010 Street Maintenance Program;
• Approve the 2010 Street Maintenance Program "Alternative A" as recommended by
the Capital Improvements Committee to resurface 4.8 miles of Village streets; and
• Authorize Village staff to advertise and accept bids on work included in the
"Alternative A" program.
i
(The Capital Improvements Committee approved staff's recommended program.
(The total estimated cost of this program is 51,079,839.
(Approval of this Resolution authorizes the Village to bid the 2010 MFT Program.
(A report from the Director of Public Works, recommending approval, is attached.)
D) Consideration to adopt Resolution No. 16-10 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 2206 Lively Boulevard.
(GRW Investments, Inc. intends to purchase the 10,070 square foot building which
has been vacant for less than 24 months.
(GRW Investments, Inc. will purchase the site for $710,000 and has allotted upwards
of S 100,000 to refurbish the existing facility.
(The intent is to lease the site to Trust Air Cargo Corporation.
(Trust Air Cargo will relocate their entire operation to Elk Grove including all 14 of
their current employees.
(GRW Investments, Inc. is seeking a Class 6B status with special circumstances
because the building has been vacant for less than twenty-four months.
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Agenda for VB Meeting 03-09-10 3
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This qualifies as the
building will undergo substantial renovations but, has met the requirements for 6B
classification under Special Circumstances because it has been vacant for less than 24
months.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a 12-year period.
(A report from the Deputy Village Manager, recommending approval, is attached.)
E) Consideration to adopt Resolution No. 17-10 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 180 Stanley Street.
(Gullo Development intends to lease the 5,393 square foot facility to a national gas
distribution company.
(Gullo has allotted S30,000 to refurbish the existing building.
(Gullo anticipates the potential employer will bring in 10-15 full-time employees.
(Gullo is seeking a Class 6B status with Special Circumstances because the building
has been vacant for over 24 months without purchase for value.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This qualifies as the
building will undergo renovations and has been vacant for 24 months without being sold
but, has met the requirements for 6B classification under Special Circumstances.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period.
(A report from the Deputy Village Manager, recommending approval, is attached.)
F) Consideration to adopt Resolution No. 18-10 (attached) authorizing the Mayor and the
Village Clerk to execute a fourth amendment to the agreement between RedSpeed Illinois, I
LLC and the Village of Elk Grove Village previously adopted by Resolution No. 50-07
and Amended by Resolution No. 22-08, Resolution No. 17-09, and Resolution No. 11-10
for the installation and operation of an automated traffic law enforcement system.
(RedSpeed is now paying 50% of the cost to install new energy efficient LED traffic
signals.)
G) Consideration to adopt Resolution No. 19-10 (attached) authorizing the Mayor and the i
Village Clerk to execute a modification agreement establishing Clear Wireless LLC as a
subtenant of a ground lease agreement between the Village of Elk Grove Village and i
SprintCom.Inc as previously amended by assignment.
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(Sprint/Nextel has an exclusive contact with Clearwire Communications allowing
them to install communication equipment inside Sprint/Nextel's existing equipment
enclosure.
(This amendment to the existing ground lease agreement would not necessitate the j
need for any additional ground space.
(As part of the revised agreement, Clear-wire will submit an addition to
Sprint/Nextel's existing monthly fees in the amount of $750 per month and a onetime
payment of 510,000. All payments will increase by an annual rate of 4%.)
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Agenda for VB Meeting 03-09-10 4
(A report from the Deputy Village Manager, recommending approval, is attached.)
7. REGULAR AGENDA
A) Consideration of a request (attached) from Chipotle located in the Town Center to display
two (2) temporary"Now Hiring" signs.
(The signs are 6" by 3" high banners (18 square feet), constructed of vinyl material
which is dark brown and maroon in color with black text.
(The signs will be installed on the north and south walls of their tenant space.
(The signage will be in place for a period of thirty (30) days.
(Temporary signs are prohibited in the "Biesterfteld/Arlington Heights Road
Corridor."
(Given the current economic downturn and unemployment conditions, we believe
that the temporary signs used to advertise employment availability at Chipotle will provide
an employment advantage and direct benefit to the residents of the Village.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration to approve a sign variation for Elk Grove Park District at 200 Reverend
Morrison Boulevard.
Permitted by Variation
Item Proposed Ordinance Requested
(Existing Sign) Freestanding 46.5 square feet per
ground sign consisting of face, 93 total square
business identification. feet.
(Proposed Addition) Double- 15 square feet per
sided internally-illuminated face, 30 total square
message center with feet.
changeable copy.
61 square feet per 45 square feet per Additional 33 square
Total face, 123 total square face, 90 square feet feet, 37% increase.
feet. total.
Prohibits flashing Allow flashing
signs which are signage consisting of
defined as an LED message
"Illuminated signs on center display.
which such
illumination is not
kept stationary or
constant in intensity
and color at all
times."
(The Elk Grove Park District is requesting permission to add an electronic message
center to an existing freestanding ground sign at Rainbow Falls.
Agenda for VB Meeting 03-09-10 5
(Variations are necessary for the electronic sign to be added to the existing sign, the
additional thirty-three (33) square feet of total sign area, and to allow flashing signage
consisting of an LED message center display.
(The proposed sign location is approximately two-hundred and eighty-two feet
(282') northwest from the nearest residential property.
(The sign would operate between the hours of 7:00 a.m. and 11:00 p.m. with copy
changing 6-10 times per day with 15 seconds between messages.
(The Department of Engineering & Community Development believes that the
convenience this technology offers will provide a greater public service to our residents by
more efficiently providing information on events pertaining to the Park District.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL !IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Biesterfield Road/Leicester Road Water Feature
9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLINTG & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. ]INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Website Redesign
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Oakton Street & Arlington Heights Road Intersection Improvements
c. Master Plan to Revitalize the Business Park
d. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects
e. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
f. Lighting of Meacham Road from Nerge Road to Biesterfield Road
g. Biesterfield Road & I-290 Intersection
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarmk
16. PLANT COMMISSION - Village Manager Rummel
Agenda for VB Meeting 03-09-10 6
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket #08-12 — Public Hearing to consider a petition for a variation to permit an
existing six-foot (6'). tall wood privacy fence extending approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL
(PH 12-04-08).
b. ZBA Docket #10-1 — Public Hearing to consider a petition for a variation which would
allow the Petitioner to enclose the parking lots of the Sheila Ray Center with a four foot
(4') high ornamental fence within one foot (1') of the property lines along Elk Grove
Boulevard, along the parking lot accessed from the street and along Ridge Avenue. The
property is located at 225 E. Elk Grove Boulevard, Elk Grove Village, fL (PH2-18-10).
c. ZBA Docket #10-2 — Public Hearing to consider a petition for a variation which would
permit the construction of an eight foot (8') high wrought iron, ornamental fence along
the front property line of the lot and an eight foot (8') high black, chainlink fence along
the west side property line to replace an existing six foot (6') chainlink fence with two
foot (2') barbwire extensions. The property is located at 2501 Lunt Avenue, Elk Grove
Village, IL (PH2-25-10).
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czamik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSfNTSS
VILLAGE BOARD
VILLAGE ATTORNEY
21. REPORT FROM VILLAGE MANAGER
22. NI-EW BUSINESS
23. ADJOURNMENT
Incompliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Keegan (7), Knickerbocker, Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp
ADDENDUM
TO
REGULAR VILLAGE BOARD AGENDA
March 9, 2010
5:00 p.m.
6. CONSENT AGENDA (continued)
IT) Consideration to award a professional service contract to Natural Resources Consulting,
Inc. (NRC) of Cottage Grove, WI for the preparation of a feasibility report (Phase 1) for
dam and storage modifications at Busse Lake, on a time and material basis, in an
amount not to exceed $30,000 from the Capital Projects Fund. .
(The Village solicited proposals from two (2) engineering consultants for the
preparation of a feasibility study.
(The.award of the contract is required now to obtain aerial photos of Busse Lake
before trees leaf out.
(The study will determine if recommendations proposed by the Friends of the
Forest Preserve for modifications to the Busse Dam would have a meaningful impact
on the reduction of flood damages within the Village.
(Their report will also examine the preparation of storm modeling, preliminary
engineering, ecological investigations, and mitigation plans.
(The proposals were reviewed and it was determined that NRC has the ability,
experience, and specialized knowledge to successfully perform the scope of the project.
(Although the project has been divided into two (2) phases, the Village is only
seeking approval of the work for Phase 1 at this time.
(Adequate funds for this project are available.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Knickerbocker, Jacobsen, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp,
Keegan (7)