HomeMy WebLinkAboutAGENDA - 03/23/2010 - VILLAGE BOARD Next ORD: 3228 (3231)
Next RES. 20-10 (22-10)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
March 23, 2010
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Isaac Siprian, First Baptist Church)
3. Approval of Minutes of March 9, 2010
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: March 23, 2010 $ 456,112.65
6. CONSENT AGENDA
A) Consideration to concur with a prior approval of a request (attached) from Schaul's
Signature Gourmet Foods located at 520 Lively Boulevard for a temporary "Tent Sale"
sign.
(Schaul's Signature Gourmet Foods will be holding a ham sale for Easter.
(All sales will be conducted inside the licensed facility.
.(The sign is 2' by 8' (16 square feet) and will be removed as soon as the sale is
completed.
(The final day of the sale will be Saturday, April 3, 2010.)
B) Consideration to award a service contract to Sebert Landscaping, Inc. of Bartlett, IL to
provide landscape bed maintenance in an amount not to exceed $49,847.
(This contract was originally awarded on January 24, 2006.
(The contract provided for four(4) annual renewals through April 20, 2011.
(This will be the final year of the contract.
(Sebert Landscaping has not requested the Chicago Area Consumer Price Index
(CPI) increase.
(The recommendation is to renew the contract with Sebert Landscaping, Inc. under
the current conditions in the amount of $49,847 for a 1-year period from May 1, 2010
through April 30, 2011.
(The contract requires landscape bed maintenance throughout the Village.
(A report from the Director of Public Works, recommending approval, is attached.)
C) Consideration to renew a professional service contract to Lyons & Pinner Electric
Company of LaGrange, IL as the lowest responsive and responsible bidder to maintain and
repair Village-owned residential traffic signals and streetlights in an amount not to exceed
$66,649.60.
Agenda for VB Meeting 03-23-10 2
(On April 28, 2009, the Village awarded a contract to Lyons & Pinner Electric
Company to maintain and repair Village-owned residential traffic signals and streetlights.
(The contract provided for four(4) annual renewals through April 30, 2014.
(The recommendation is to renew the contract with Lyons & Pinner Electric
Company under the current conditions in the amount of $66,649.60 for a 1-year period
from May 1, 2010 through April 30, 2011.
(Lyons & Pinner Electric Company has provided excellent service and has agreed to
the contract renewal.
(Adequate funds are available in the General Fund for this contract.
(A report from the Director of Public Works, recommending approval, is attached.)
D) Consideration of a request (attached) from Alexian Brothers Medical Center to waive
permit fees in the amount of $17,393 for their Ambulatory Care Department expansion
project.
(The Ambulatory Care project expands their ability to provide comfortable, private
space for patients receiving chemotherapy and other infusions that take hours to be
completed.
(It has been past practice of the Village Board to grant fee waivers for Alexian
Brothers Medical Center and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
E) Consideration to renew a professional service contract to Meade Electric Company, Inc. of
Lake Villa, IL as the lowest responsive and responsible bidder to maintain and repair
Village-owned traffic signals in the Business Park and arterial streetlights in an amount
not to exceed $85.816.86 from the Industrial/Commercial Revitalization Fund.
(On April 28, 2009, the Village awarded a contract to Meade Electric Company, Inc.
for Business Park and arterial streetlight maintenance.
(The contract provided for four (4) annual renewals through April 30, 2014.
(The recommendation is to renew the contract with Meade Electric Company, Inc.
under the current conditions in the amount of$85,816.86 for a 1-year period from May 1,
2010 through April 30, 2011.
(Meade Electric Company, Inc. has provided excellent service and has agreed to the
contract renewal.
(Adequate funds are available in the Industrial/Commercial Revitalization Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
F) Award a professional service contract to Swanson Contracting Co., Inc. of Alsip, IL, for
Devon Avenue Railroad Crossing Improvements in an amount not to exceed $141,945
from the Industrial/Commercial Revitalization Fund.
(The Industrial/Commercial Revitalization Commission has authorized the
improvement of the Devon Avenue railroad crossing just west of Lively Boulevard.
(The railroad crossing improvements are being reconstructed in conjunction with
Cook County's Devon Avenue Patching and Milling Project which is scheduled to begin
early April 2010.
Agenda for V B Meeting 03-23-10 3
(The railroad spur line operator, Chicago Terminal Railroad, provided the Village
with an estimated cost proposal from their construction company.
(Chicago Terminal Railroad only uses Swanson Contracting Co. to perform their
railroad repair work and the Village is required to execute a contract with them.
(The proposed railroad improvements would consist of the removal and replacement
of the existing railroad ties and ballast, and the installation of new continuous welded rails,
and precast concrete crossing pads.
(A separate contract from a paving contractor will follow for the removal and
replacement of the railroad approaches.
(Adequate funds are budgeted and available in the Industrial/Commercial
Revitalization Fund.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
G) Consideration to renew a service contract to Koz Trucking, Inc. of Medinah, IL to haul
and dispose of non-toxic debris from Village properties in the amount not to exceed
$180.730 from the Water/Sewer Fund and General Fund.
(On May 27, 2008 the Village awarded a contract to Koz Trucking, Inc.
(The contract provided for three (3) annual renewals through April 30, 2011.
(This renewal confirms the third year, of a possible 3-year contract extension.
(The recommendation is to renew the contract in the amount of$180,730.00 for a ]-
year period from May 1, 2010 through April 30, 2011.
(Koz Trucking, Inc. has performed various Village contracts in the past and has
agreed to the contract renewal.
(Adequate funds are budgeted in the Corporate and Water/Sewer Funds for this
purpose.
(A report from the Director of Public Works, recommending approval, is attached.)
H) Consideration of the following:
• To concur with prior authorization to award a purchase contract to North American
Salt Company of Overland Park, KS for the purchase of 600 tons of rock salt in an
amount not to exceed $38,034; and
• To authorize the Director of Public works to pursue the renewal of a purchase
contract to North American Salt Company of Overland Park, KS for the purchase of
4,000 tons of rock salt in an amount not to exceed $266,240.
(On August 18, 2009 the Village awarded a contract to North American Salt
Company for the purchase of rock salt for the 2009/2010 season.
(The State of Illinois bid this purchase, and the Village has the opportunity to obtain
rock salt through this joint purchasing agreement.
(The contract required the purchase of 4;000 tons of salt with an option to purchase
an additional 20 percent as needed.
(Snow totals for the third consecutive season have exceeded 50 inches.
(We have purchased the required 4,000 tons of salt as well as an additional 200 tons
in late April to restock our supply.
(Approximately 4,700 tons of salt have been used to date and 600 tons remain in
storage.
Agenda for VB Meeting 03-23-10 4
(The Village has the option to renew the salt contract through the Illinois Department
of Central Management Services (CMS) at a cost not to exceed 5 percent of our existing
contract as bid prices are not expected to be lower than current pricing.
(It is estimated that we will need an additional 4,400 tons of salt for the 2010/2011
season.
(It is recommended that we purchase the remaining 600 tons allowed under the
current CMS contract at a cost of$63.39 per ton prior to April 30, 2010.
(It is recommended that we purchase 4,000 tons of salt through the CMS renewal
option at a maximum of$66.56 per ton.
(This item recommends the purchase of 4,600 tons of salt in the total amount of
$304,274.
(Sufficient funds are available in the General Fund for this purpose.
(A report from the Director of Public Works, recommending approval, is attached.)
I) Consideration to authorize the Village Manager to execute contracts renewing the
Village's health insurance programs on May 1, 2010:
• To execute a contract with Blue Cross/Blue Shield to provide medical services and to
establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured
Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $753.87
Employee Plus One Dependent $1,583.18
Employee Plus Two Dependents $1,722.52
Medicare Supplement Rates
One Person $441.45
Two Persons $882.90
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$67.68 per participant, per month;
• To execute a new Blue CrossBlue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield
Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $604.50
Employee Plus One Dependent $1,269.47
Employee Plus Two Dependents $1,381.20
Medicare Supplement Rates
One Person $353.99
Two Persons $707.97
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$67.68 per participant, per month;
Agenda for VB Meeting 03-23-10 5
• To execute a contract with HMO Illinois to provide HMO medical benefits at the
following monthly rates:
Participation Level Monthly Premium Total
Employee Only $537.29
Employee Plus One Dependent $1,037.45
Employee Plus Two Dependents $1,589.31
Medicare Supplement Rates
One Person $423.10
Two Persons $846.20
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at
the following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $29.56
Employee Plus One Dependent $54.94
Employee Plus Two Dependents $82.70
• To establish the following Monthly Premium Rates for the Village's Self-Insured
Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To establish the following Monthly Premium Rates for the Village's Dependent
Medical Coverage under House Bill 5285:
Medical Plan Monthly Premium Total
BCBS PPO Plan $528.54
BCBS PPO High Deductible Plan $423.81
HMO of Illinois Plan $337.20
• To establish the following Monthly Premium Rates for the Village's Dependent
Dental Coverage under House Bill 5285:
Dental Plan Monthly Premium Total
Village Dental Plan $72.28
Guardian HMO Dental Plan $29.56
• To renew an agreement with HealthSmart (formerly American Administrative
Group) to administer the Village's Self-Insured Dental Plan at a cost not to exceed
$5.20 per participant, per month, for Dental Claims;
Agenda for VB Meeting 03-23-10 6
• To renew a contract with Symetra Financial to provide Specific Stop Loss Re-
Insurance at a cost not to exceed $710,300;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of$4.65
per participant per month;
• To renew a contract with Arthur Gallagher and Company no longer charging a
consulting fee; and
• To renew the COBRA Administration by HealthSmart at a cost of $1.75 per
participant, per month.
J) Consideration to adopt Ordinance No. 3228-10 (attached) granting a variation of Section
7A-1:B (2) (a) and Section 7A-1:F-1 of the Zoning Ordinance to permit the installation of
a four foot (4') high ornamental fence within one foot (1 ') of the property line along Elk
Grove Boulevard, along the parking lot accessed from the street and along Ridge Avenue.
(This item was discussed at the March 9, 2010 Village Board meeting and currently
appears as Unfinished Business under the Village Attorney.)
K) Consideration to adopt Ordinance No. 3229-10 (attached) granting a variation of Section
7E-9:A of the Zoning Ordinance pertaining to the size and location of fences to permit the
installation of a fence located at 2501 Lunt Avenue.
(This item was discussed at the March 9, 2010 Village Board meeting and currently
appears as Unfinished Business under the Village Attorney.)
L) Consideration to adopt Ordinance No. 3230-10 (attached) granting a variation of Section
3-7:D.3 of the Zoning Ordinance to permit the construction of a fence which would extend
approximately four feet (4 ) beyond the line extended from the nearest front corner of the
principal building located on the adjacent single-family lot for the property located at 781
Penrith Avenue.
(This item was discussed at the March 9, 2010 Village Board Meeting and currently
appears under Unfinished Business of the Village Attorney.)
7. REGULAR AGENDA
A) Consideration to adopt Resolution No. 20-10 (attached) authorizing the Mayor and Village
Manager to execute a Memorandum of Understanding between the Village of Elk Grove
Village and the International Union of Operating Engineers, Local 150.
(This Resolution modifies Section 23.1 Wage Rates and Appendix A for Fiscal
Years 2010-11, and Article VII, Layoff and Recall, Section 7.1 Definition and Notice.
(This Resolution creates Section 23.4 Employees Retiring between May 1, 2010 and
April 30, 2011, and Section 23.5 January 2011 Informal Discussion.)
B) Consideration to adopt Resolution No. 21-10 (attached) authorizing the Mayor and Village
Manager to execute a Memorandum of Understanding between the Village of Elk Grove
Agenda for VB Meeting 03-23-10 7
Village and the Elk Grove Village Firefighters Association, Local No. 2340 International
Association of Firefighters, AFL-CIO, CFC.
(This Resolution modifies Section 14.1 Firefighters Salaries, Section 14.2 Lieutenant
Salaries and Merit Adjustments, Section 14.3 Possible Salary Adjustment for Fiscal Years
2010-11, and/or 2011-12, and Section 12.4 Layoffs.
(This Resolution creates Section 14.9, Employees Retiring between May 1, 2010 and
April 30, 2011, and Section 14.10. January 2011 Informal Discussion.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Biesterfield Road/Leicester Road Water Feature
9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Website Redesign
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Oakton Street & Arlington Heights Road Intersection Improvements
c. Master Plan to Revitalize the Business Park
d. Busse Road; Greenleaf Avenue & Pratt Boulevard Intersection Projects
e. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
f. Lighting of Meacham Road from Nerge Road to Biesterfield Road
g. Biesterfield Road & I-290 Intersection
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rummel
I
Agenda for VB Meeting 03-23-10 8
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update— Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a. ZBA Docket #08-12 — Prepare an ordinance granting a variation to permit the
replacement of an existing six-foot (6') tall wood privacy fence extending approximately
four feet (4') beyond a line extended from the nearest front corner of the principal
building located on the adjacent single-family lot at 781 Penrith Avenue, Elk Grove
Village, IL
b. ZBA Docket #10-1 — Prepare an ordinance granting a variation which would allow the
Petitioner to enclose the parking lots of the Sheila Ray Center with a four foot (4') high
ornamental fence within one foot (1') of the property lines along Elk Grove Boulevard,
along the parking lot accessed from the street and along Ridge Avenue. The property is
located at 225 E. Elk Grove Boulevard, Elk Grove Village, IL
c. ZBA Docket #10-2 — Prepare an ordinance granting a variation which would permit the
construction of an eight foot (8') high wrought iron; ornamental fence along the front
property line of the lot and an eight foot (8') high black, chainlink fence along the west
side property line to replace an existing six foot (6') chainlink fence with two foot (2')
barbwire extensions. The property is located at 2501 Lunt Avenue, Elk Grove Village,
IL
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws;
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Keegan (7), Knickerbocker, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp