HomeMy WebLinkAboutAGENDA - 04/27/2010 - VILLAGE BOARD Next ORD: 3232 (3234)
Next RES. 26-10 (28-10)
Recess: 8:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 27, 2010
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Stephen Somogye, Shinnyo-En USA Temple)
3. Approval of Minutes of April 13, 2010
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: April 27, 2010 $ 874,803.66
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove Park District to waive the permit
fees for the construction of an ADA compliant concrete walk to a bathroom and for the
extension of the asphalt path at Lion's Park in the amount of$402.50.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration of a request (attached) from the Elk Grove Park District to waive the permit
fees for the milling and replacement of the asphalt parking lot at Pirate's Cove in the amount
of$1,800.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
C) Consideration to approve a trade contract with Enforcement Products of Indianapolis, IN for
the trade of Police equipment.
(In the past two years, the Police Department replaced all of the patrol radar units with
newer Stalker II radar units.
(The surplus radar units have little law enforcement value and are mostly used for spare
parts because they are 8-12 years old.
(Enforcement Products of Indianapolis, IN has offered a trade in for the 17 surplus
radar units in exchange for the much needed Crash Data Retrieval System data cables.
(The Village will trade in the surplus radars for $1,600 worth of equipment including
the data cables for $1,368.
Agenda for VB Meeting 04-27-10 2
(The balance of money could be used to purchase a portable breath instrument or
similar type item.
(Enforcement Products would be responsible for all shipping costs and the Village
would not incur any expense in this transaction.
(A report from the Chief of Police, recommending approval, is attached.)
D) Consideration to award a professional service contract with Arrow Road Construction
Company, of Mt. Prospect, IL for the MFT Hot-Mix Asphalt Material Purchase Contract in
an amount not to exceed $34,849.
(On Wednesday, April 14, the Village opened sealed bids for the MFT Hot-Mix
Asphalt Material Purchase Contract.
(The only responsive and responsible bid was received from Arrow Road Construction
Company of Mt. Prospect, IL.
(Arrow Road Construction Company has satisfactorily supplied the asphalt paving
material to the Village for several years.
(Adequate funds have been budgeted for this project in the Motor Fuel Tax Fund.
(A report from the Deputy Director of Infrastructure, recommending approval, is
attached.)
E) Consideration to award a custodial maintenance contract to Crystal Maintenance Services
Corporation of Mt. Prospect, IL for routine cleaning services including the supply of
products in an amount not to exceed $35,323.
(On Tuesday, April 13, the Village opened sealed bids for routine cleaning services
including the supply of products.
(A total of eight (8) bid proposals were opened.
(The lowest responsive and responsible bid was received from Crystal Maintenance
Services Corporation of Mt. Prospect, IL.
(Crystal Maintenance Services Corporation is currently responsible for providing
similar services to several Villages and Park Districts in the area to their satisfaction.
(This contract includes both Public Works facilities and a portion of the Municipal
Complex.
(Adequate funds have been budgeted for this work in the General Fund.
(A report from the Deputy Director of Operations, recommending approval, is
attached.)
F) Consideration to award a service contract to Dynamic Heating and Piping Company of
Crestwood, IL for maintenance services on HVAC systems at various Village owned
facilities in the amount not to exceed $71,744.
(This contract was originally awarded for the period November 1, 2009 through April
30, 2010.
(The contract provided for four (4) annual renewals through April 30, 2014.
(This contract will be renewed under current contract conditions with no economic
adjustments for a one-year period of May 1, 2010 through April 30, 2011.
(Dynamic Heating and Piping Company has provided excellent service to the Village
and agreed to the contract renewal.
(A report from the Director of Public Works, recommending approval, is attached.)
Agenda for VB Meeting 04-27-10 3
G) Consideration to award a purchase contract to Landmark Ford of Springfield, IL for the
purchase of six (6) 2010 Ford Crown Victoria Police Interceptor Vehicles in an amount not
to exceed $146,375.
(The Department of Public Works recommends that the Village utilize the State bid to
purchase the six (6) patrol cars anticipated to reach 125,000 miles.
(Additional vehicles will be considered for purchase when Ford announces their
production dates for 2011 Ford Crown Victoria's which will be later in the 2010 calendar
year.
(2011 is the last year that Ford will be manufacturing the Ford Crown Victoria Police
Interceptor.
(Adequate funds are available in the Capital Replacement Fund.
(A report from the Chief of Police, recommending approval, is attached.)
H) Consideration to award a construction contract to M & A Cement Work of Bensenville, IL
for the MFT Portland Cement Concrete Replacement Contract in an amount not to exceed
$200,934.
(On Wednesday, April 14, the Village opened sealed bids for the MFT Portland
Cement Concrete Replacement Contract.
(A total of seven (7) bid proposals were opened.
(The lowest responsive and responsible bid was received from M & A Cement Work of
Bensenville, IL.
(M & A Cement Work has satisfactorily completed numerous concrete projects for the
Village.
(Adequate funds have been budgeted for this project in the Motor Fuel Tax Fund.
(A report from the Deputy Director of Infrastructure, recommending approval, is
attached.)
I) Consideration to award a professional service contract to Arrow Road Construction
Company, of Mt. Prospect, IL for the MFT Hot-Mix Asphalt Resurfacing Contract in an
amount not to exceed $644,036.08.
(On Wednesday, April 14, the Village opened sealed bids for MFT Hot-Mix Asphalt
Material Purchase Contract.
(A total of six (6) bid proposals were opened.
(The lowest responsive and responsible bid was received from Arrow Road
Construction Company of Mt. Prospect, IL.
(Arrow Road Construction Company has satisfactorily supplied the asphalt paving
material to the Village for several years.
(Adequate funds have been budgeted for this project in the Motor Fuel Tax Fund.
(A report from the Deputy Director of Infrastructure, recommending approval, is
attached.)
J) Consideration of the following:
To award a professional service contract to Gallagher-Bassett for the administration of
the Village's self-insured liability plan in an amount not to exceed $60,986; and
Agenda for VB Meeting 04-27-10 4
• To approve the Liability Insurance Premiums for Fiscal Year 2010/2011, submitted by
Arthur J. Gallagher at a premium level as determined for the following coverage:
Workers' Compensation $83,434
General Liability Package $134,840
Liability
Auto Damage
Building/Contents
EMT/Paramedic Liability
Public Officials
Police Professional
Brokerage Service Fee $90,846
Property $89,933
Federal Flood Coverage $14,700
High Excess Liability Pool (HELP) $75,000
Community Nurse/Clinics $5,458
Fiduciary Liability/Pensions $7,818
Underground Storage Tanks $7,031
Crime, Money & Security $5,117
Total $514,1.77
(The contract with Gallagher-Bassett fluctuates based on the amount of claims over a
three-year period.
(This year's total premium renewal represents a decrease of $12,668 (2%) from the
current year.
(High Excess Liability Pool (HELP) provides excess liability coverage in the amount
of$10 million in excess of our underlying $2 million coverage.
(Adequate funds are budgeted and available for this purpose.
(A report from the Director of Finance, recommending approval, is attached.)
K) Consideration to adopt Ordinance No. 3232 (attached) amending Section 3-3-7 Number of
Licenses of Chapter 3 of the Municipal Code of the Village of Elk Grove Village pertaining
to liquor control.
(This Ordinance increases Class B liquor licenses from fifteen (15) to nineteen (19).
(Walgreens located at 930 Elk Grove Town Center and 641 Meacham Road have
received approval for Class B Liquor Licenses.)
L) Consideration to adopt Ordinance No. 3233 (attached) amending the Position Classification
and Salary Plans: the Classification Plans: and Salary Range for, Merit Pay Plan Positions,
Step Pay Plan Positions, and Specific Pay Plan Positions of the Village Code of the Village
of Elk Grove Village.
(This plan includes a 0% pay freeze on pay ranges for all non-union employees.
(The report will be distributed before the Village Board Meeting.)
M) Consideration to adopt Resolution No. 26-10 (attached) adopting the Fiscal Year 2010/2011
Budget for the Village of Elk Grove Village, counties of Cook and DuPage, Illinois.
Agenda for VB Meeting 04-27-10 5
General Fund $41,682,673
Emergency Management Fund $130,774
Motor Fuel Tax Fund $1,074,839
Municipal Purpose Fund -
Recycling/Municipal Waste Fund $853,218
Asset Seizure Fund $82,535
Industrial/Commercial Revitalization Fund $8,093,613
Foreign Fire Insurance Fund $96,315
Cable Television Fund $408,105
Legal Defense Trust Fund -
Capital Projects Fund $1,945,850
Grove Mall Redevelopment - TIF $636,220
Devon/Rohlwing Redevelopment - TIF $915,000
Residential Enhancement Fund $950,000
Capital Projects Debt Fund $3,256,430
Water& Sewer Fund $14,744,170
Capital Replacement Fund $654,000
Firefighters Pension Fund $4,731,300
Police Pension Fund $3,267,000
Total $83,522,042
(The Fiscal Year 2010-2011 Budget is $9,783,057 or 10.49% less than the Fiscal Year
2009-2010 Budget.
(The Fiscal Year 2010-2011 General Fund Budget is $2;761,664 or 6.21% less than the
Fiscal Year 2009-2010 Budget.
(The above amounts include wage and salary adjustments for Fiscal Year 2010-2011.
(The approved budget includes $5,009,951 for the Elk Grove Public Library, which
results in a total Village and Library expenditure of$88,531.993.
(A report from the Director of Finance is attached.)
N) Consideration to adopt Resolution No. 27-10 (attached) authorizing the Mayor to execute an
agreement between the Village of Elk Grove Village and Metropolitan Alliance of Police
Elk Grove Village Chapter#141.
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Biesterfield Road/Leicester Road Water Feature
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE - Trustee Franke
Agenda for VB Meeting 04-27-10 6
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Website Redesign
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Master Plan to Revitalize the Business Park
c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects
d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
e. Lighting of Meacham Road from Nerge Road to Biesterfield Road
f. Biesterfield-Road & 1-290 Intersection
g. Devon Avenue Railroad Crossing Improvements
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czamik
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 910-1 — Public Hearing to consider a petition for Special Use for the operation of
an automotive repair shop on the property located at 865 Nicholas Boulevard.
(PH 4-21-2010)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket #10-3 — Public Hearing to consider a petition for a variation which would allow
for a forty-three foot (43') high antenna attached to the chimney assembly on the property
located at 26 Walpole Road. (PH 5-20-2010)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
Agenda for VB Meeting 04-27-10 7
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or
services should contact the Village Clerk, preferably no later than five days before the meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Keegan (7), Knickerbocker, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp