HomeMy WebLinkAboutVILLAGE BOARD - 04/13/2010 - TOWN HALL MEETING MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD
AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON
AVENUE ON TUESDAY APRIL 13, 2010
Mayor Craig B. Johnson called the meeting to order at 7:09 p.m.
1. ROLL CALL:
Present: Mayor: Craig B. Johnson;
Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Chris Prochno
Also Present: Village Manager Raymond R. Rummel; Village Attorney
George B. Knickerbocker; and Village Clerk Judith M.
Keegan
A quorum was present.
2. PLEDGE OF ALLEGIANCE/INVOCATION
Pastor Edward Pelrine, Queen of the Rosary Church delivered the invocation.
3. APPROVAL OF MINUTES
Motion to approve the minutes of the Regular Village Board Meeting held on March
23, 2010 as submitted and dispense with the reading.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES
Mayor Johnson and Trustee Lissner attended a town hall meeting given by State
Representative Mark Walker on March 30, 2010. The Mayor stated it was interesting to
get the State's perspective on some of the issues that are facing the Village.
Representative Walker stated his support is with local communities to fight the Governor
from taking away a portion of our income tax share. It would cost the Village over eight
hundred thousand dollars if our portion of the income tax gets decreased.
Mayor Johnson stated he was proud to announce that all of the Village employees are on
board with taking a 0% pay increase this year. All of those efforts and savings could be
eaten up by the Governor basically stealing from our house to fill his budget gaps. It is
good to see that our Representative is going to fight on our behalf to see that doesn't
happen.
Mayor Johnson thanked Tom Rodgers for his many years of dedicated service on the
Zoning Board of Appeals. Mr. Rodgers' term will be expiring at the end of April and he
has decided not to serve on the Board any longer. There will be an opening on the
Zoning Board. Anyone interested in serving on the Board should submit an application.
Contact the Board secretary, Pat Droschak at 847-357-4030 to obtain an application. All
applications will be reviewed and hopefully within the next few months we will have a
replacement. We will have a new member on the Board but no one can replace all the
hard work Tom has done over the years. Mayor Johnson acknowledged Paul Kaplan,
Chairman of the Zoning Board of Appeals in the audience.
The Mayor announced the Amnesty Program, which ended on March 31, 2010, brought
in over fifty eight thousand dollars. These were payments on old parking tickets, red
light violations and vehicle sticker violations. Penalties and fees were waived for not
paying earlier. This was just for Elk Grove Village residents. The program is going to be
expanded. From June 1" through June 30`h the program is going to be open to anyone
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outside of Elk Grove. The program was initially started with Elk Grove residents to see
how successful it would be. There are about twice as many tickets for those outside of
Elk Grove. It cost about four thousand dollars in mailings for Elk Grove residents and
will probably cost about seven to eight thousand dollars for non-residents but the return is
well worth it.
The Mayor gave a Census update. As of last Friday, April 91h Elk Grove is at 76%
responding to the Census. We are hopeful to get 100%. The Census is very important to
the community. All the financial help we get from the Federal, State and County
governments are based on our population numbers. In the past we fell short of 35,000
residents by about 300. This prevented Elk Grove from qualifying for many stimulus
programs. Mayor Johnson asked that everyone please turn in their forms, it will help the
whole community. The more funds we get from the Federal and State governments, the
less is needed from the taxpayers. If children are away at school they are still considered
residents, be sure to count everyone.
Mayor Johnson referenced a recent article in the Chicago Tribune about the Suburban
O'Hare Commission and how it is changing. There was a meeting of the Commission
today and they are looking into other issues such as the flooding of Salt Creek and
roadway improvements with both the O'Hare ring road and western access. It was a very
nice article that shows the Suburban O'Hare Commission has evolved into something
more than just fighting the expansion.
Mayor Johnson announced one of our local businesses was featured in Crain's Chicago
Business. Tasty Catering was ranked one of the twenty best places to work in the entire
region. Mayor Johnson congratulated Tasty Catering for being recognized and stated we
are very proud to have them in Elk Grove Village. The Mayor thanked Tasty Catering
for choosing to stay in Elk Grove Village.
Mayor Johnson and the Village Board are pleased to announce the Police Department
employees are in agreement with the Village on a new pay structure for this coming year.
There was a signing ceremony at the last Board Meeting with the Fire and Public Works
Unions. By contract the Unions were up for a 3.25% raise. The Unions voted and agreed
to a 0% pay increase due to economic times. All non-union employees and management
personnel, up to and including the Mayor agreed to a 0% increase. The Police were
unique in the fact that their contract was up for renewal this year and there were other
issues being looked at in addition to the pay freeze. On April 27`h we will formally adopt
the new contract with the Police Union.
Mayor Johnson thanked the Police Union for working with the Village and agreeing to a
0% pay increase for this year. Officer Paul Syverson from the Police Union Labor
Negotiating Team joined Mayor Johnson to sign a Memorandum of Understanding
Agreement between the Village of Elk Grove and the Police Union. Mayor Johnson
thanked Officer Syverson and the Union. Officer Syverson stated the Police Union is
happy to help the Village and the people of Elk Grove during these tough times.
Trustee Franke announced it is time to sign up for the next Citizen Emergency Response
Team training. The class will begin June 11, 2010. It will be a three day class over the
weekend. Anyone interested in signing up should call the Fire Department at 847-734-
8025. There are twenty openings. A class just began on April 8`h and Trustee Franke
asked Trustee Prochno to comment on the class.
Trustee Prochno explained that she has previously taken both the Citizen Police Academy
and Citizen Fire Academy. The Citizen Emergency Response Team training is like a
combination and culmination of all the different emergency responses needed in the
community. Trustee Prochno was very glad to see that some of the graduates of the
course were volunteering and helping to teach the course. They have also helped pass out
emergency information throughout the Village. It is good to see the Village is already
using their services. Trustee Prochno is looking forward to learning a lot more and will
give updates at future Board Meetings. Trustee Franke stated it is an important thing for
the community and there are a lot of people who like to help out and get involved.
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Trustee Czarnik announced the Frank J. Czarnik Scholarship is available. Applications
can be picked up at Elk Grove High School, Conant High School, St. Viator High School
and the Administration Office at the Park District. Two one thousand dollar scholarships
will be awarded. Applications are due May 21, 2010.
Trustee Feichter announced the 17`h Annual Chefs' Fest will take place on May 11, 2010.
Chefs' Fest is being sponsored by the Woodfield Chicago Northwest Convention Bureau.
Elk Grove Village is a part of the organization. Unfortunately the Village Board will be
unable to attend the event because there is a Village Board meeting that evening. Trustee
Feichter stated it is a great event that people should attend. There will be restaurants
there from all over the suburbs with wonderful food and wine for tasting. The event is on
May 11`h from 5:00 p.m. until 8:00 p.m. at Arlington Race Track. The fee is $30.00.
You can pay in advance at www.ChefsFest.com or you can call 847-490-1010.
The Community Character Coalition is going to be at the May 11, 2010 Village Board
Meeting. Student presentations will be before the Board Meeting and the students will be
recognized for their volunteerism over the past year helping Elk Grove and the world at
the Village Board Meeting.
Trustee Prochno—announced the Elk Grove Lions and Lioness Clubs will be awarding
three one thousand dollar scholarships to high school seniors that reside in Elk Grove
Village. Applications are available at Elk Grove High School and Conant High School or
you can call Trustee Prochno at home and she will mail you an application. Trustee
Prochno's telephone number is 847-593-8738. Eligibility and selection criteria is that
you have to be a resident of Elk Grove Village, a high school senior and have service to
school and community including demonstration of positive leadership qualities. The
deadline is April 30`h and winners will be notified by May 30, 2010.
Trustee Prochno acknowledged the passing of resident Cathy Ostry. Cathy passed away
in late March. She and her husband Rich have lived in the Village for many years. What
is unique about Cathy is that she was an organ donor and an organ recipient. In 1987
Cathy donated a kidney to her brother David. David is still alive today and has had
several more transplants since 1987. Cathy*s kidneys started to fail and her husband Rich
donated one of his kidneys to Cathy. He was not a match but they took the chance and
Cathy lived from 1997 until now. Cathy was very active in the U.S. Transplant Games
and represented Elk Grove in many States with Scott Frank. Scott Frank passed away in
2004. Scott was a heart transplant recipient. Cathy's goal was to win a gold medal in
bowling. She accomplished her goal and won the gold medal in 2004. Cathy's life was
extended thirteen years by the generous donation of her husband. Trustee Prochno urged
everyone to consider organ donation.
Mayor Johnson stated that on Friday Secretary of State White is going to be at Alexian
Brothers Hospital. Mayor Johnson and Secretary of State White will be signing a
Proclamation for organ donor programs. Organ donation has grown and it is a way to
save lives. Trustee Prochno reminded everyone that you can sign the back of your
Drivers License and become an organ donor. Trustee Prochno thanked Rich Ostry for
coming to the meeting and extended condolences.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the March 31, 2010 Accounts
Payable Warrant in the amount of$757,100.85.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 13, 2010 Accounts
Payable Warrant in the amount of$430,823.24.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
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6. CONSENT AGENDA
It was moved and seconded that the Consent Agenda of the April 13,2010 Regular
Village Board Meeting be approved as presented.
(Mayor Johnson asked for comments or questions from the Village Board, staff or
members of the audience. There were none)
A. Chipotle Mexican Grill. Elk Grove Village. IL — Concur with prior authorization
to allow the placement of seven (7) tables and a total of eighteen (18) chairs to
accommodate outdoor seating on the walkway in front of the restaurant during
the summer months between April 1, 2010 and October 31, 2010.
B. Civiltech Engineering. Inc.. Itasca, IL — Award a professional service contract for
the Arlington Heights Road Retaining Wall Rehabilitation Project in an
amount not to exceed $9.716.
C. R & W Clark Construction. Frankfort. IN—Award a construction contract for the
Arlington Heights Road Retaining Wall Rehabilitation Project in the amount
not to exceed $53,630 from the Capital Projects Fund.
D. Special Events Management, Chicago, IL—Authorization to pay the remaining
balance of costs for services rendered during the 2009 Alexian Brothers Tour of
Elk Grove in the amount of$15,000.
E. Balancing Change OrderNillage Green—Award a Final Balancing Change
Order in the amount of$32,140.17 for five (5) different contractors for various
trades working on the Village Green to be paid from TIF Funds.
F. Sebert Landscaping Company. Bartlett. IL—Award a service contract to the low
bidder to provide turf restoration of damaged parkways throughout the Village
in the amount not to exceed $43,790.
G. Beverly Materials, Elgin. IL—Award a professional service contract on an as
needed basis to the lowest responsive and responsible bidder, to supply and
deliver Grade 9 gravel and #2 torpedo sand to the Village in an amount not to
exceed $44,707.50.
H. Alaniz Landscape Group. Elgin. IL — Award a professional service contract to the
lowest bidder to furnish and plant deciduous trees in the Village parkways in an
amount not to exceed $44,655.
I. SunGard HTE. Inc.. Lake Mary. FL—Award a professional service contract for
support and maintenance of our HTE software applications and custom
program modifications for the period from May 1, 2010 through April 30, 2011
in an amount not to exceed $46,978.
J. Peters & Associates. Oak Brook Terrace, IL - Award a service contract for
advanced technical support of the Village's computer networks for the period
of May 1, 2010 through April 30, 2011 in an amount not to exceed $49,600.
K. MQ Sewer and Water Contractors, Inc., Elk Grove Village, IL—Award a
construction contract for the Oakton Fire Station No. 8 parking lot patching in
an amount not to exceed $61,000 from the Capital Projects Fund.
L. Northwest Landscape Services. Inc.. Elk Grove Village, IL—Award a service
contract to the lowest responsive and responsible bidder, to provide annual turf
and landscape maintenance throughout the Village in an amount not to exceed
$94,003.66.
M. Municipal GIS Partners. Des Plaines, IL—Award a professional services contract
for support services in connection with Elk Grove Village's Geographic
Information System (GIS) in an amount not to exceed $140,222 from the
Industrial/Commercial Revitalization Fund.
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N. Civiltech Enpaineering, Inc. Itasca, IL— Authorization of the following:
• Award a professional service contract for the Busse Road and Greenleaf
Avenue Intersection Improvements in an amount not to exceed
$172,326 from the Industrial Commercial Revitalization Budget; and
• Award a professional service contract for the Busse Road and Pratt
Boulevard Intersection Improvements in an amount not to exceed
$167,171 from the Industrial Commercial Revitalization Budget.
O. Avalon Petroleum Company, Tinley Park, IL—Authorization to renew a
purchase contract for one year in an amount not to exceed $365,000.
P. Special Use Permit. 865 Nicholas Boulevard—Approve a request to hold a Public
Hearing before the Plan Commission to consider the petition of John Clery,
representing Janusz Rucinski for a Special Use permit to operate a general
automobile repair shop in an 1-1 Industrial District at 865 Nicholas Boulevard.
Q. Reduction of local government fund - Adopt Resolution No. 22-10 entitled "A
RESOLUTION OPPOSING REDUCTION OF LOCAL GOVERNMENT
DISTRIBUTIVE FUND"
R. Special Events Management, Inc. —Adopt Resolution No. 23-10 entitled "A
RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A LETTER OF AGREEMENT BETWEEN THE VILLAGE OF
ELK GROVE VILLAGE AND CHICAGO RUNNING AND SPECIAL
EVENTS MANAGEMENT INC., DB/A/ CHICAGO SPECIAL EVENTS
MANAGEMENT (SEM)"
S. Class 613/501 Lively Boulevard—Adopt Resolution No. 24-10 entitled"A
RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B
STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR
CERTAIN REAL ESTATE LOCATED AT 501 LIVELY BOULEVARD, ELK
GROVE VILLAGE. ILLINOIS-
T. Class 613/880 Lively Boulevard—Adopt Resolution No. 25-10 entitled "A
RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B
STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR
CERTAIN REAL ESTATE LOCATED AT 880 LIVELY BOULEVARD, ELK
GROVE VILLAGE. ILLINOIS-
U. Solicitor Permit Fee—Adopt Ordinance No. 3231 entitled "AN ORDINANCE
AMENDING ARTICLE B. SOLICITORS OF CHAPTER 9 PEDDLERS AND
SOLICITORS OF TITLE 3 OF THE VILLAGE CODE BY ESTABLISHING A
PERMIT FEE OF FORTY DOLLARS ($40.00) PLUS RENEWAL FEES FOR
REGISTERED SOLICITORS IN THE VILLAGE OF ELK GROVE
VILLAGE'
Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, M, N,
O, P, Q, R, S, Tand U"
MOVED: Trustee Czamik SECONDED: Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA
None
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BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI
Trustee Petri stated the Capital Improvements list of projects was discussed and approved
at the Committee of the Whole meeting.
Mayor Johnson asked if the Biesterfield Road/Leicester Road Water Feature item still
needed to be on the Agenda. Trustee Petri answered he was going to leave it on the
Agenda until the fountain was up and running and the landscaping completed. Mayor
Johnson asked if there was going to be a bench. Alan Boffice, Director of Engineering &
Community Development stated a bench was not in the plan but the edge of the fountain
can be used to sit on. A date for starting the fountain was discussed. The Mayor asked
that it be done before the Board Meeting on April 27`h or before the second Board
Meeting in May. Mr. Boffice will talk to the contractor and get back to the Board with a
date. Mayor Johnson asked that the Hospital and the Condominium Association both be
notified of the date.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER
The Committee met this afternoon around 4:30 p.m. with the Recycling & Waste
Committee. Trustee Petri was also in attendance so the full Board was there. Artwork
that Mike Cavallini, Director of Health& Community Services received from Elk Grove
High School was reviewed. There were thirty two or thirty three submissions for the No-
Idle Zone signs. Trustee Lissner said they were all nicely done and it was very difficult
making a selection. Three submissions were chosen. Winners should be announced at
the next Board Meeting. Trustee Lissner thanked everyone who came to the meeting and
the students, teachers and parents for being involved. No Idling is a way of saving
money and helping the environment.
10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE
Trustee Franke thanked all the Village employees, union and non-union, for not accepting
a raise this year.
11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER
Trustee Feichter reminded everyone that yard waste pick up began on April 1, 2010.
12. INFORMATION COMMITTEE - TRUSTEE PROCHNO
Trustee Prochno stated she is also a member on the Board of Directors of the Kenneth
Young Center. The Kenneth Young Center is really being impacted by the State funding
this year. Trustee Prochno made note of the following: The Governor's recent budget
proposal eliminates State funding for all non Medicaid clients after July I"; Individuals
and families in the Elk Grove and Schaumburg area who are struggling financially but
not on Medicaid will be unable to access services at Kenneth Young Center; This affects
over 800 clients currently receiving services at Kenneth Young Center; this is 40 to 45%
of clients in the area who need services but who will be unable to access it; This change
will not end up saving the State any money because, if implemented, it will most likely
increase institutionalization (people going to hospitals,jails, nursing homes, etc.).
The Kenneth Young Center is not sitting back. There will be a series of fundraisers. The
annual "Kenneth Young Center Walk for the Mental Health of It" will be Saturday, May
8, 2010. The walk is to raise awareness about mental illness, treatment and recovery and
raise funds to help Kenneth Young Center in its work.
The walk will be at Busse Woods in Elk Grove,just west of Arlington Heights Road off
of Higgins Road. The Walk will take place rain or shine. Check-in is at 8:00 a.m. and
the walk will start at 9:00 a.m. It is a Walk/Fun Run for the whole family. Dogs are
welcome. It is a three mile walk, run or amble and there will be a separate route for
runners. There is no registration fee. Collect sponsorships and/or sponsor yourself. All
donations should be brought the day of the walk or sponsors can donate on line. For
every $100.00 in sponsorships delivered by the day of the walk you earn a ticket for a
prize drawing. Register and/or donate on the web at www.kennethyoung.org or call 847-
524-8800 extension 156.
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13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION
TRUSTEES LISSNER/PETRI
Trustee Petri stated a contract was awarded for Item c. Busse Road, Greenleaf Avenue &
Pratt Boulevard Intersection Projects under Item 6 N. of the Consent Agenda. Trustee
Petri asked Alan Boffice, Director of Engineering & Community Development if there
was a date for the start of the Devon Avenue Railroad Crossing Improvements. Mr.
Boffice said there was no date but the contracts are in place and the contractor had been
advised he will be coordinating with the Cook County Highway Department project.
Trustee Lissner pointed out there were two Class 6B requests on the Agenda. The Board
encourages people to take advantage of the opportunity. Information about Class 6B is in
the Village's Business Newsletter.
14. YOUTH COMMITTEE - TRUSTEE FRANKE
The Youth Committee will be awarding three scholarships. Two are from the Village
and one is from the.Parks Foundation. They are one thousand dollars each. The deadline
is May 15, 2010 and winners will be announced on June 15th. Applications are available
at Elk Grove High School, Conant High School, Village Hall and the Park District
Administration Building.
15. PARADE COMMITTEE - TRUSTEE CZARNIK
The parade is Saturday, June 19, 2010 at 6:00 p.m. Star-Spangled Salute to America is
the theme. The Grand Marshals are our Village Service people or their families currently
serving in the five branches of the United States Armed Forces. Please call 847-357-
4038 if you or your family is eligible to participate.
Parade Sponsors for 2010 so far are Bigston Corporation, Alpha Graphics, Rocco Vino
Pizza & Pasta Express, A&H Plumbing, Chicago Offset, Jerry Castle & Sons and
Chicago Sign Design. Trustee Czarnik asked that everyone please support the businesses
that support us.
The next meeting of the Parade Committee will be Monday, May 3, 2010 at 5:30 p.m. in
the lower level conference room of the Zettek Municipal Complex.
Mayor Johnson stated we have two Grand Marshals for the Parade this year. The second
Grand Marshal is Trustee Czarnik.
16. PLAN COMMISSION - VILLAGE MANAGER
No Report
17. ZONING BOARD OF APPEALS - VILLAGE MANAGER
No Report
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRULISSNER
No Report
b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK
There will be a Blood Drive on April 24, 2010, 8:30 a.m. to 12:30 p.m., in the
lower level of the Zettek Municipal Building. Blood levels are down right now.
Please consider donating at this time, it is always needed.
The next meeting of the Health & Community Services Board is Wednesday,
April 21, 2010 at 7:00 p.m. in the lower level of the Zettek Municipal Building.
C. LIQUOR COMMISSION - MAYOR JOHNSON
No Report
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d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON
The concert series will be every Tuesday in the month of July.
e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON
The Bike Race is coming up soon. The Mayor commented that he has been
seeing many bike riders out recently.
19. REPORT FROM THE VILLAGE CLERK
No Report
20. UNFINISHED BUSINESS
Village Board - None
Village Attorney - None
21. REPORT FROM THE VILLAGE MANAGER
Village Manager Rummel announced the Annual Budget Hearing will be Tuesday, April
27, 2010 at 6:45 p.m.
22. NEW BUSINESS
None
AUDIENCE— 7:47 p.m.
No Response
23. ADJOURNMENT
Motion to adjourn the meeting at 7:50 p.m.
MOVED: Trustee Czamik SECONDED: Trustee Feichter
AYES: Trustees Franke, Lissner, Petri, Prochno, Czamik, Feichter
NAYS: None
MOTION CARRIED
Judith M. Keegan
Village Clerk
Mayor Craig B. Johnson
Village of Elk Grove Village
The next Village Board Meeting will be Tuesday, April 27, 2010.
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