Loading...
HomeMy WebLinkAboutAGENDA - 06/15/2010 - VILLAGE BOARD Next ORD: 3237 (3237) Next RES. 32-10 (41-10) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING June 15, 2010 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Senior Pastor Dr. Godfrey Catanus, Northwest Filipino Church) 3. Approval of Minutes of May 25, 2010 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: May 31, 2010 $ 750,905.05 June 15, 2010 $ 667,849.79 6. CONSENT AGENDA A) Consideration of the following: • to increase the purchase contract awarded to Arrow Road Construction Company of Mount Prospect, IL to complete the structure patching work required on the street additions in the amount of$3,484, for a total contract of$38,333 from the Motor Fuel Tax Fund; • to increase the concrete replacement contract awarded to M&A Cement of Bensenville, IL to complete work necessary on the street additions in the amount of $19,088, for a total contract of$220,022 from the Motor Fuel Tax Fund; and • to award a professional service contract to Arrow.Road Construction Company of Mount Prospect, IL for the MFT Hot-Mix Asphalt Material Purchase Contract No. 2 in an amount not to exceed $153,655.68 from the Motor Fuel Tax Fund. (On April 27, 2010 the Village Board awarded a professional services contract to Arrow Road Construction Company, of Mount Prospect, IL for the MFT Hot-Mix Asphalt Material in an amount of$34,849. (The requested increase is for additional concrete work recommended by the Capital Improvements Committee for a total contract award not to exceed $38,333. (On April 27, 2010 the Village Board awarded a professional services contract to M&A Cement of Bensenville, IL for the MFT Portland Cement Concrete Replacement Contract in an amount of$200,934. (The requested increase is for additional concrete work recommended by the Capital Improvements Committee for a total contract award not to exceed $220,022. (On Wednesday, June 2, 2010 the Village opened sealed bids for the MFT Hot-Mix Asphalt Material Purchase Contract No. 2. (A total of six (6) contractors obtained bid documents and three (3) submitted bids. (The lowest responsive and responsible bid was received from Arrow Road Construction Company. (The Resurfacing Contract No. 2 was bid in accordance with the recommendation by the Capital Improvements Committee. Agenda for VB Meeting 06-15-10 2 (Arrow Road Construction Company was awarded the first resurfacing contract for this year's MFT program, and has satisfactorily completed numerous other paving projects for the Village. (Adequate funds have been budgeted for these projects in the Motor Fuel Tax Fund. (A report from the Deputy Director of Infrastructure, recommending approval, is attached.) B) Consideration to concur with prior authorization to waive the temporary Class D Liquor License for Queen of the Rosary's Annual Parish Picnic on Sunday, June 13, 2010 in the amount of$2,100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Village Manager, recommending approval, is attached.) C) Consideration to award a Balancing Change Order in the amount of$8,607.24 to Planning Resources Inc. for work on the Leicester Fountain Project. (The Director of Engineering and Community Development's June 9, 2010 memo outlines the seven (7) change orders for the Leicester Fountain Project. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) D) Consideration to approve an increase to the Fiscal Year 2010-2011 Budget for the rollover of outstanding encumbrances from the Fiscal Year 2009-2010 Budget in a total amount of $6,468,465. (This is the eleventh year that the Village has rolled over unfilled purchase orders from the previous year into the new fiscal year budget. The amount of outstanding orders for goods and services from the Fiscal Year 2009-2010 budget totals $6,468,465 for a total Fiscal Year 2010-2011 Budget of$89,990,507. (The majority of the items is attributed to major on-going projects in Water/Sewer and ICRC Funds, as well as continued implementation of long-range technology plans. (Amending the budget at this time ensures that the Village's financial operations remain compliant with Illinois budgetary statutes and generally accepted accounting principles. (A report from the Director of Finance, recommending approval, is attached.) E) Consideration to adopt Resolution No. 32-10 (attached) ascertaining the prevailing rate of wages for workers on Public Works projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of Public Works projects. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage counties.) F) Consideration to adopt Resolution No. 33-10 (attached) authorizing the Mayor and the Village Clerk to execute a Modification Agreement establishing Clear Wireless, LLC as a Agenda for VB Meeting 06-15-10 3 subtenant of a ground lease agreement between the Village of Elk Grove Village and SprintCom.Inc as previously amended by assignment at 1751 Greenleaf Avenue. (Sprint/Nextel has an exclusive contract with Clearwire Communications allowing them to install communication equipment inside Sprint/Nextel's existing equipment enclosure. (This amendment to the existing ground lease agreement would not necessitate the need for any additional ground space. (As part of the revised agreement, Clearwire Communications will submit an addition to Sprint/Nextel's existing monthly fees in the amount of $750 per month and a onetime payment of$10,000. All payments will be increased by an annual rate of 4%. (A report from the Deputy Village Manager, recommending approval, is attached.) G) Consideration to adopt Resolution No. 34-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1776 Commerce Drive. (DL Acquisitions intends to purchase and lease the 19,500 sq. ft. facility which has been vacant for less than 24 months. (It is the intent of DL Acquisitions to purchase the property subject to obtaining the Class 6B and then renovate and update the facility for warehousing and related office use. (They are estimating the total cost of the project to be upwards of $825,000. In addition, they estimate that the total jobs created could be for 55 to 60 employees. (Without the Class 6B, DL Acquisitions will not be able to successfully lease this site due to the property's competitive disadvantage of being located blocks away from DuPage County where real estate taxes are much less than the amount of the property taxes at 1776 Commerce Drive. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 613 with special circumstances based on occupation of abandoned property for less than 24 months. (The Class 6B property tax incentive allows a property tax assessment reduction from 36% to 16%of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) H) Consideration to adopt Resolution No. 35-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 521 Bonnie Lane. (Lemont Equipment Financing intends to purchase and lease the 11,500 sq. ft. facility . which has been abandoned for less than 24 months. (Lemont Equipment will purchase and lease the facility to Total Service Telecom. In addition, they intend to invest approximately between $100,000 and $150,000 to refurbish the existing facility. (It is the intent of Total Service Telecom to locate in Elk Grove Village. As part of their operation, they will be warehousing and distributing cell tower parts. They will bring 5 existing employees to the Elk Grove Village location, but intend to expand jobs for approximately 20 employees within the next year. Agenda for VB Meeting 06-15-10 4 (Without the Class 6B, Total Service Telecom will not be able to successfully operate at this site nor complete the substantial rehabilitation. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B based on occupation of abandoned property for less than 24 months with a purchase for value, special circumstances, and substantial rehabilitation. (The Class 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) I) Consideration to adopt Resolution No. 36-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1535-1555 Brummel Street. (P5 Investments, LLC intends to purchase and lease the 10,000 sq. ft. facility which has been abandoned for less than 24 months. (It is the intent of P5 Investments, LLC to purchase the property subject to obtaining the Class 613, and then renovate and update the facility for Wheels America, which remanufactures automobile wheels. (They are estimating the total cost to renovate the facility to be between $75,000 and $90,000. In addition, they estimate that they will add 16 employees for jobs created at this location. (Without the Class 6B, P5 Investments, LLC will not be able to successfully lease this site due to the property's competitive disadvantage of being located blocks away from DuPage County where real estate taxes are less. In addition, the Class 6B is needed to help offset the costs associated with renovating the facility. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B with special circumstances based on occupation of abandoned property for less than 24 months. (The Class 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) J) Consideration to adopt Resolution No. 37-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1425 Brummel Street. (Cleveland Marble Mosaic intends to purchase the 7,635 sq. ft. facility which has been vacant for more than 24 months. (The applicant will purchase the facility for $550,000. In addition, they intend to invest approximately $25,000 to refurbish the existing facility. (Cleveland Marble Mosaic is currently located in Elk Grove Village and would like to expand and remain in Elk Grove Village. As part of their operation, they will be remanufacturing, assembling, warehousing and distributing granite, marble, and limestone. They will bring all 6 of its employees to this location, but intend to hire an additional 2 to 4 employees within the next two years. In addition, they have anywhere from 10 to 100 employees in the field depending on the amount of business they are conducting. Agenda for VB Meeting 06-15-10 5 (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B based on occupation of abandoned property for greater than 24 months with a purchase for value and substantial rehabilitation. (The Class 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value.for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) K) Consideration to adopt Resolution No. 38-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2195 Arthur Avenue. (Gullo International Development Corporation intends to lease the facility which has been vacant for more than 24 months. (It is the intent of Gullo to lease this property to a freight forwarder/logistics company, since this type of facility is ideal for that use. A building of this size typically will bring in approximately 20-25 new employees. Gullo has invested in excess of $225,000 in office- warehouse upgrades. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B based on occupation of abandoned property for more than 24 months without purchase for value or special circumstances. (The Class 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) L) Consideration to adopt Resolution No. 39-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2425 Arthur Avenue. (Mayo intends to purchase and lease the 33,676 sq. ft. facility which has been vacant for more than 24 months. (It is the intent of Mayo to locate in Elk Grove Village and operate a warehouse transportation facility. They will bring 55 of its employees to Elk Grove Village. (Without the Class 613, Mayo will not be able to successfully operate at this site. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B based on occupation of abandoned property for greater than 24 months. (The Class 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) M) Consideration to adopt Resolution No. 40-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2020 Touhy Avenue. (Permatron intends to purchase the 35,000 sq. ft. facility which has been vacant for less than 24 months. Agenda for VB Meeting 06-15-10 6 (The applicant will purchase the facility for $1,300,000. In addition, they intend to invest approximately$500,000 to refurbish the existing facility. (Permatron is currently located in a 25,000 sq. ft. facility in Elk Grove Village and would like to expand and remain in Elk Grove Village. As part of their operation, they will be designing, manufacturing, warehousing, and distributing air filters. They will bring all 30 of the existing employees to this location, but intend to hire an additional 3 to 5 employees within the next two years. (Without the Class 613, Permatron will not be able to successfully operate at this site nor complete the substantial rehabilitation. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B based on occupation of abandoned property for less than 24 months with a purchase for value, special circumstances and substantial rehabilitation. (The Class 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Add Streets to 2010 MFT Street Resurfacing Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review c. Pawn Broker Business License 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove c. Website Redesign 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f Biesterfield Road & I-290 Intersection g. Devon Avenue Railroad Crossing Improvements Agenda for VB Meeting 06-15-10 7 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket #10-3 —Public Hearing to consider a petition for a variation which would allow for a forty-three foot (43') high antenna attached to the chimney assembly on the property located at 26 Walpole Road. (PH 5-20-2010) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS I ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Keegan (7), Knickerbocker, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp I ADDENDUM TO REGULAR VILLAGE BOARD AGENDA June 15, 2010 7:00 p.m. 6. CONSENT AGENDA (continued) IST) Consideration to adopt Ordinance No. 3237 (attached) authorizing the issuance of $13,000,000 taxable General Obligation Bonds, Series 2010, to the Village of Elk Grove Village, IL. (This Ordinance authorizes the issuance of $13,000,000 of General Obligation Bonds for the purpose of financing certain Capital Improvement Projects previously approved by the Village Board. (These projects include water system improvements, waste water system improvements, storm sewer improvements, roadway improvements, salt dome construction, and public building improvements, all of which are set forth in Section 1 of this Ordinance. (The Ordinance will be handed out prior to the Village Board meeting on Tuesday, June 15, 2010.) I I i c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Knickerbocker, Jacobsen, Boffice, Cavallim, Miller, Sammarco,-Schmidt, Tromp, Keegan (7)