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HomeMy WebLinkAboutAGENDA - 07/13/2010 - VILLAGE BOARD Next ORD: 3238 (3242) Next RES. 41-10 (44-10) Recess: 6:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING July 13, 2010 5:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Reverend Young Kim, Northwest Presbyterian Church) 3. Approval of Minutes of June 15, 2010 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: June 30, 2010 $ 614,256.47 July 13, 2010 $679,084.09 6. CONSENT AGENDA A) Consideration to concur with prior authorization of a request from the Elk Grove Lions Club to waive the fees for the cost of a food dealer license, and the use of a fire hydrant for non- firefighting purposes for their 4th of July celebration in the total amount of$175. (The amounts requested to be waived are a food dealer license in the amount of$100, and a fire hydrant deposit and connection fee of 575. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) B) Consideration of a request from the Woodfield Chicago Northwest Convention Bureau for payment of dues for Fiscal Year 2010-2011 in the amount of$64,595. (The annual dues rate is based on 10% of the 4% hotel/motel taxes collected. (The Village collected $968,934 in hotel/motel tax revenues in Fiscal Year 2009-2010, a decrease of $296,925, or 23%, from the prior year. It has still not recovered to the level prior to September 11, 2001 when receipts exceeded $1.3 million. (Compared to last year, this year's distribution to the Woodfield Chicago Northwest Convention Bureau decreased by$19,795. (A report from the Director of Finance, recommending approval, is attached.) C) Consideration of the following: • To award a professional service contract to SEC Group, Inc., an HR Green Company, of Chicago, IL for construction engineering services related to the Northwest Point Boulevard Reconstruction Project in an amount not to exceed $118,983.76 from the Capital Projects Fund; and • To increase the Fiscal Year 2010-2011 Capital Projects Fund in the amount of$118,984 for this project. t_ Agenda for VB Meeting 07-13-10 2 (The Village Board authorized the reconstruction of Northwest Point Boulevard as part of the Build America Bonds Program. (The Village requested a proposal for construction engineeringservices from SEC Group, Inc.; an HR Green Company, to oversee the construction engineering phase of this project. (SEC Group, Inc. completed the first phase of design engineering and bid document Z71preparation. (SEC Group, Inc. has an excellent reputation with various municipalities and extensive knowledge in construction inspection services. (A report from the Deputy Director of Public Works, recommending approval, is attached.) D) Consideration of the following: • To award a professional service contract to Trine Construction Corp., of West Chicago, IL for the Beisner Road and Gloucester Drive Watermain Improvements Project in an amount not to exceed $425,414.50 from the Capital Projects Fund; and • To increase the Fiscal Year 2010-2011 Capital Projects Fund in the amount of$425,415 for this project. (On Thursday, July 1, the Village opened sealed bids for the Beisner Road and Gloucester Drive Watermain Improvements Project. (A total of eighteen (18) contractors obtained bid documents and eleven (1 1) submitted bids. (The lowest responsive and responsible bid was received from Trine Construction Corp., of West Chicago, IL in the amount of $418,652 for the open cut method of installation and $425,414.80 for the augering method of installation. (The Director of Engineering and Community Development recommends the augering method for this construction project as it allows the Village to maintain two-way traffic along Beisner Road, which is vital to the operation of emergency vehicles accessing the Alexian Brothers Medical Center. (Trine Construction Corp. completed the Village's 2008 Drainage Improvement Project, as well as projects for the Village's of Glen Ellyn and Lombard. Both municipalities were pleased with the work performed by Trine Construction Corp. and highly recommend them. (The project will be funded through the Build America Bonds Program. (A report from the Director of Engineering and Community Development, recommending approval; is attached.) E) Consideration of the following: • To award a professional service contract to Vian Construction Co., Inc. of Elk Grove Village, IL,for the Delphia Avenue Watermain Improvements Project in an amount not to exceed $799,943 from the Capital Projects Fund; and • To increase the Fiscal Year 2010-2011 Capital Projects Fund in the amount of$799,943 for this project. (On Thursday, July 1, the Village opened sealed bids for the Delphia Avenue Watermain Improvements Project. Aaenda for VB Meeting 07-13-10 3 (A total of twenty (20) contractors obtained bid documents and sixteen (16) submitted bids. (The lowest responsive and responsible bid was received from Vian Construction Co., Inc. of Elk Grove Village, IL in the amount of$799,943. (Vian Construction Co., Inc. has recently completed projects for the Villages of Wood Dale, Hanover Park, and Downers Grove. Vian Construction Co., Inc. has also performed work on an emergency basis for the Villages Public Works Department. (The project will be funded through the Build America Bonds Program. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) V F) Consideration of the following: • To award a professional service contract to Arrow Road Construction Company of Mount Prospect, IL for the Northwest Point Boulevard Reconstruction Project in an amount not to exceed $1,321,976.97 from the Capital Projects Fund; and • To increase the Fiscal Year 2010-2011 Capital Projects Fund in the amount of $1,321,977 for this project. (On Thursday, July 1, the Village opened sealed bids for the Northwest Point Boulevard Reconstruction Project. (A total of eight (8) contractors obtained bid documents and five (5) submitted bids. (The lowest responsive and responsible bid was received from Arrow Road Construction Company of Mount Prospect, IL in the amount of$1.32 1,976.97. (Arrow Road Construction Company was awarded the first resurfacing contract for this year's MFT program, and has satisfactorily completed numerous other paving projects for the Village. (The project will be funded through the Build America Bonds Program. (A report from the Deputy Director of Public Works, recommending approval, is attached.) G) Consideration to adopt Resolution No. 41-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1800 Lunt Avenue. (MLE, Inc. intends to purchase the 32,250 square foot facility which would be used for warehousing, distribution, and product assembly of vinyl products. (MLE, Inc. currently has operations in Bensenville, IL, Pico Riviera, VA, and Bellevue, NJ. (MLE, Inc. anticipates that the total investment in the property, which includes purchase and rehabilitation, will exceed $2,000,000. In addition, they estimate that the potential employer will bring in 7 to 9 full-time employees. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B with special circumstances based upon the property being vacant for less than 24 months. (The Class 6B property tax incentive allows a property tax assessment reduction from 25% to 10% of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) Agenda for VB Meeting 07-13-10 4 H) Consideration to adopt Resolution No. 42-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 560 Bonnie Lane. (Advance Restoration intends to lease the 15,120 square foot facility which has been abandoned for greater than 24 months. (AdvanceV Restoration intends to invest approximately $50,000 to X100,000 into refurbishing the existing facility. Advance Restoration is a new company that will be hiring 12 to 20 people. (The eligibility requirements for Class 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as a Class 6B with special circumstances based on the re-occupation of an abandoned property for greater than 24 months without purchase for value. (The Class 6B property tax incentive allows a property tax assessment reduction from 25% to 10% of fair market value for a 12-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) I) Consideration to adopt Resolution No. 43-10 (attached) authorizing the Mayor and Village Clerk to execute an agreement between the Village of Elk Grove Village and the Village of Arlington Heights. (With this agreement, Elk Grove Village agrees to send an engine to Arlington Heights for all reported fires and Activated Fire Alarms (AFAs) in the area, while Arlington Heights will send an engine into the denoted area on all similar incidents. (These two areas experience a similar number of incidents each year. (Elk Grove currently has automatic aid agreements with Des Plaines, Schaumburg, and Wood Dale. (A report from the Fire Chief, recommending approval, is attached.) J) Consideration to adopt Ordinance No. 3238 (attached) amending the position classification and salary plan of the Village of Elk Grove Village (Paramedic). (The Fire Department will have twelve (12) personnel retire within the next seven (7) months. (The number of paramedics has been temporarily increased by the Village Board from 58 to 59 proactively ahead of the large number of retirees that we are expecting this year. (The temporary addition will allow the Fire Department to save approximately $75,000 in training and overtime in the future. (This increase will expire on July 18, 2010. (A report from the Fire Chief, recommending approval, is attached.) K) Consideration to adopt Ordinance No. 3239 (attached) amending Ordinance 3233 concerning Position Classifications and Salary Ranges and the like by Amending Section 5 to include provisions for any employee who dies or goes on disability during the Fiscal Year commencing May 1, 2010. (This Ordinance updates the language regarding salary calculations and contributions for employees who are deemed disabled or deceased during the 2011 Fiscal Year.) Agenda for VB Meeting 07-13-10 5 L) Consideration to adopt Ordinance No. 3240 (attached) amending Title 3 Business and License Regulations by adding thereto a new chapter Licensing and Regulating Pawnbroker Business in the Village. (This item was discussed at the June 15, 2010 JPZ Meeting. (This Ordinance details the necessary rules and regulations that pawnbrokers within the Village will need to abide by.) M) Consideration to adopt Ordinance No. 3241 (attached) granting a variation of Section 7-1 of the Zoning Ordinance pertaining to maximum heights of structures to permit a forty-three foot (43') high antenna on the property located at 26 Walpole Road Elk Grove Village, fL. (This item was discussed at the June 15; 2010 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA A) Consideration to approve proposed signage for Good Tequila's Mexican Grill in the Elk Grove Town Center. (Good Tequila's Mexican Grill recently submitted drawings identifying signage for their restaurant in the Elk Grove Town Center. (The proposed signage consists of two (2) internally-illuminated wall signs, and sign panels on the existing pylon signs on Biesterfield Road and Arlington Heights Road. (Centro NP Holdings, Inc., the current Town Center owner, has approved this proposed signage package for Good Tequila's Mexican Grill. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering R. Community Development, recommending approval, is attached.) B) Consideration to approve proposed signage for Crazy Buffet in the Elk Grove Town Center. (Crazy Buffet recently submitted drawings identifying signage for their restaurant in the Elk Grove Town Center. (The proposed signage consists of three (3) internally-illuminated wall signs, a canopy, and sign panels on the existing pylon signs on Biesterfield Road and Arlington Heights Road.V (Centro NP Holdings, Inc.; the current Town Center owner, has approved this proposed signage package for Crazy Buffet. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. Agenda for VB Meeting 07-13-10 6 (A report from the Director of Engineering & Community Development. recommending approval, is attached.) BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Add Streets to 2010 MFT Street Resurfacing Program 9. JUDICIARY. PLANNING AND ZONING COMMITTEE -Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review c. Pawn Broker Business License 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE -Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove c. Website Redesign 13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road; Greenleaf Avenue & Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f. Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket#10-4—Public Hearing to consider a petition for a variation which would allow for eight (S) parking stalls along Lively Boulevard and ten (10) parking stalls along Arthur Avenue within the twenty-five foot (25') building setback area on the property located at 2050-2100 Lively Boulevard. (PH 7-15-10) IS. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson i Agenda for VB Meeting 07-13-10 7 d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSNESS VILLAGE BOARD VILLAGE ATTORNEY a. Prepare necessary documents which would allow for a forty-three foot (43') high antenna attached to the chimney assembly on the property located at 26 Walpole Road. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Keegan (7), Knickerbocker, Boffice, Cavallim. Miller, Sammarco, Schmidt, Tromp