HomeMy WebLinkAboutAGENDA - 08/17/2010 - VILLAGE BOARD r'
Next ORD: 3242 (3242)
Next RES. 44-10 (50-10)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETII`TG
August 17,2010
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Stefan Potuznik, Christus Victor Lutheran Church)
3. Approval of Minutes of July 13, 2010
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: July 31,2010 $ 593,046.79
August 17,2010 S 1,585,587.23
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Evangelical Lutheran Church in America to
waive permit fees for the removal and replacement of the front concrete sidewalk and a
portion of the concrete drive aisle at 321 Bonnie Lane in the amount of$117.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
B) Consideration of a request (attached) fi-om the Clearbrook Group Community Residence at
1833 Bangor Lane to waive permit fees for a bedroom addition project in the amount of
$125.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
C) Consideration of a request (attached) from the Elk Grove Park District to waive permit fees
for the relocation of an illuminated fi-ee-standing sign at 225 E. Elk Grove Boulevard in the
amount of$135.
(It has been past practice of the Village Board to grant fee waivers for goverumental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
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Agenda for VB Meeting 08-17-10 2
D) Consideration.of a request.(attached) from the Prince of Peace United Methodist Church at
1400 Arlington Heights Road to waive permit fees for a new storage shed in the amount of
$213.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
E) Consideration of a request (attached) from the Prince of Peace United Methodist Church at
1400 Arlington heights Road to waive the following:
• a general retail license fee for the Prince of Peace annual Pumpkin Patch that will run
from October 1, 2010 through October 31, 2010 in the amount of$100;
• a temporary food caterers license in the amount of$100; and
• a one-day carnival license fee for a PumpkinFest to be held on October 2, 2010 in the
amount of$100.
(Prince of Peace United Methodist Church is seeking a total waiver in the amount of
$300.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
F) Consideration of a request from the School District 59 Foundation to waive a 3-day carnival
license and water connection fee for their annual Kelly Miller Circus fundraiser to be held on
Friday, September 17, and Saturday, September 18, 2010 on the property adjacent to the
Lutheran Church of the Holy Spirit on Elk Grove Boulevard in the amount of$375.
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(The School District 59 Foundation receives a portion of the proceeds from ticket sales
for the Circus.
(The carnival license is $100 per day and the water cotuiection fee is $75.
(The Circus will host two (2) performances on two (2) days.
(The Kelly Miller Circus operates a one-ring circus under a big-top tent. The Friday
shows will be scheduled at 4:30 p.m. and 7:30 p.m. The Saturday shows will be scheduled at
j 2:00 p.m. and 5:30 p.m. The Circus will arrive and set-up on Thursday, September 16, 2010.
(The operating departments have reviewed the request and there are no objections.
(The School District 59 Foundation is a not-for-profit organization. It has been past
practice of the Village Board to waive fees for governmental and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
G) Consideration of a request (attached) from the Elk Grove Village Park District to waive
permit fees for repairs to the asphalt parking lot at the Pavilion, seal coating and striping at
the Rainbow Fall's parking lot, and the addition of an asphalt pad at the softball field shared
with Queen of the Rosary at 690 Elk Grove Boulevard in the amount of$543.50.
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Agenda for VB Meeting 08-17-10 3
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
H) Consideration of a request (attached) from Alexian Brothers Medical Center to waive permit
fees for the Women's Center renovation project in the amount of$14,886.50.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
1) Consideration to reject the sole bid received for the Salt Storage Facility Site Excavation and
Paving Contract.
(On August 3, 2010 the Village opened sealed bids for the Salt Storage Facility Site
Excavation and Paving Contract.
(This project will prepare the site for constructing the foundation of the future salt
storage facility located at 1000 Oakton Street.
(A total of seven(7)contractors obtained bid documents and one(1) submitted a bid.
(The only responsible bid received from R.W. Dunteman Co. of Addison, TL came in at
88.4% above the engineer's estimate.
(The Public Works Department will evaluate the contract documents and bid prices,
while assessing options to re-bid the project in order to obtain lower prices for this work.
We believe the recent asphalt strike resulted in fewer-bids.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
J) Consideration to authorize Police Sergeant Andrew Jensen to attend the Northwestern
University Center for Public Safety's School of Police Staff and Command at an estimated
cost of$5,500.
(Northwestern University provides a 10-week training program for law enforcement
employees entering management and supervisory positions.
(Elk Grove Village has standardized sending Police Sergeants to this training program
which provides knowledge and skills necessary for assuming the increased
admin istrativeJcommand staff responsibilities.
(A report from the Chief of Police, recommending approval, is attached.)
K) Consideration to renew a professional services contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in a contract
amount not to exceed $27,500.
(This renewal confines the fourth year, of a five-year contract extension initiated with
Johnny Rockets in 2006.
(Johnny Rockets is due for a 5% increase from last year's contract for the total amount
of $36,800; however, Johnny Rockets allowed the Village to negotiate this year's contract
down roughly 22% for a total contract of$27,500.
Agenda for VB Meeting 08-17-10 4
(The Village administers three (3) fireworks displays each year including a display at
RotaryFest (the Saturday before Father's Day), a Fourth of July display, and a display at the
annual Tree Lighting Ceremony(the Friday after Thanksgiving).
(The company's performance over the past five (5) years has been satisfactory.
(The contract cost will be offset each year depending on the amount of funds collected
through the utility billing program for the Fourth of July fireworks display.)
L) Consideration of a request (attached) to increase the Fiscal Year 2011 Emergency
Management Agency (EMA) Expense Budget in the amount of $70,075 to add the 2009
EOC Teclunoiogy Grant.
(The Grant agreement between Illinois Law Enforcement Alarm System (ILEAS) and
the Village of Elk Grove does not require matching funds.
(The 2009 EOC Technology Grant budget includes: a video conferencing system,
digital GPS cameras, Incident Management software development,-mobile radios, laptop
computers, "SMART"computer monitor, and a multifunction printer/copier.
(A report from the Fire Chief, recommending approval, is attached.)
M) Consideration to award a contract to Prime Construction, Inc. of Hampshire, IL for the 2010
Drainage Improvement Project in an amount not to exceed $198,020 from the Capital
Projects Fund.
(On August 5, 2010 the Village opened sealed bids for the 2010 Drainage
Improvement Project.
(A total of nine(9) contractors obtained bid documents and four(4) submitted bids.
(The lowest responsive and responsible bid was received fiom Prime Construction, Inc.
of Hampshire, IL in the amount of$198,020.
(Prime Construction, Inc. completed our 2002, 2003, 2005, and 2009 Village Drainage
iImprovement Projects. The quality of their work for the Village has been exceptional.
(Adequate funds for the 2010 Drauiage Improvement Project have been budgeted in the
Capital Projects Fund.
(A report from the Director of Engineering and Community Development,
j recommending approval, is attached.)
I, N) Consideration of a request (attached) to increase the 2010 Grove Mall TIF Fund in the
amount of $473,489 to make final payment for all of the expenditures related to
rehabilitation of the Village Green.
(All Village expenditures have been received and accounted for in the Fiscal Year 2010
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budget. This allows the expenditures to be accounted for b g P y the TIF.
! (A report from the Director of Finance, recommending approval, is attached.)
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O) Consideration of the following:
i • Increase the Capital Projects Fund in the amount of$642,793; and
• To award a contract to Greco Contractors, Inc. of Des Plaines, IL for the Nicholas
Boulevard Rehabilitation Project in an amount not to exceed $642,793 from the Capital
Projects Fund.
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Agenda for VB Meeting 08-17-10 5
(On August 3, 2010 the Village opened sealed bids for the Nicholas Boulevard
Rehabilitation Project.
(A total of eleven (11) contractors obtained bid documents and seven (7) submitted
bids.
(The lowest responsive and responsible bid was received from Greco Contractors, Inc.
of Des Plaines, IL in the amount of$642,793.
(References from the Illinois Department of Transportation (IDOT) and Cook County,
for which Greco Contractors, Inc. has completed work in the past two years, have all
provided satisfactory recommendations for this contractor's performance and workmanship.
(The project will be funded through the Build America Bond Program.
(The Capital Projects Fund should be increased in the amount of $642,793 for this
project.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
P) Consideration of the following:
• To increase the Capital Projects bund by$826,103; and
• To award a contract to Insituform Technologies USA, Inc. of Chesterfield, MO for the
Cured-In-Place Sanitary Sewer Rehabilitation Project in an amount not to exceed
$826,103 from the Capital Projects Fund.
(On August 6, 2010 the Village opened sealed bids for the Cured-In-Place Sanitary
Sewer Rehabilitation Project.
(A total of five(5) contractors obtained bid documents and four(4) submitted bids.
(American Pipe Liners did not meet the specification in two critical areas; therefore,
the lowest responsive and responsible bid was received from Insitufor n Technologies USA,
Inc. of Chesterfield, MO in the amount of$826,103.
(Insituform Technologies USA, hic. met the requirements of the specification and has
satisfactorily completed several cured-in-place pipe(CIDP) projects for the Village.
(The project will be funded through the Build America Bond Program.
(The Capital Projects Fund should be increased in the amount of $826,103 for this
project.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
Q) Consideration of the following:
• To adopt Resolution No. 44-10 (attached) authorizing the Mayor and Village Clerk to
execute a joint agreement between the Village of Elk Grove Village and the Illinois
Department of Transportation for the Biesterfield Road and 1-290 Interchange
Improvement Project (Project No. ARA-M-9003(569) Section 09-00054-00-CH; and
• To adopt Resolution No. 45-10(attached) appropriating finds in the amount of$283,945
for construction and construction engineering costs for the Biesterfield Road and I-290
interchange improvernents (Project No. ARA-M-9003 (569); Section No. 09-00054-00-
CH; Job No. C-91-341-10).
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(This agreement provides grant funding for construction and construction engineering
for the proposed interchange improvement.
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Agenda for VB Meeting 08-17-10 6
(The improvement proposes the increase of the storage bay lengths for the left turn lane
for southbound I-290 traffic and both right turn lanes onto 1-290.
(The Village secured fielding for the project through the Surface Transportation
Program and American Recovery and Reinvestment Act in the amount of$794,055.
(Adequate funds for the project have been budgeted and are available in the Industrial/
Commercial Revitalization Budget.
(A report fi-om the Director of Engineering and Community Development,
recommending approval, is attached.)
R) Consideration to adopt Resolution No. 46-10 (attached) detennining the appropriateness for
Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1501 Morse Avenue.
(Ella Holdings, LLC intends to substantially rehabilitate the property and lease 55,000
square feet to Perfection Plating, Inc.
(Ella Holdings LLC, intends to invest approximately $1,500,000 to $2,000,000 to
refurbish the existing facility.
(Perfection Plating has been operating out of a facility located at 775 Morse Avenue
since 1979. They will maintain this facility, in addition to the new facility at 1501 Morse
Avenue, due to the increased growth.
(The new facility is expected to bring 10 of their existing 105 employees and hire an
additional 25 to 30 employees.
(The eligibility requirements for Class 6B status are new construction, substantial
renovation or buildings that have been vacant for a period of time. This site qualifies as a
Class 6B as being special circumstances based upon the property being vacant for less than
24 months.
(The Class 6B property tax incentive allows a property tax assessment reduction from
36%to 16%of fair market value for a 12-year period.
(A report from the Deputy Village Manager, recommending approval, is attached.)
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S) Consideration of the following:
• To adopt Resolution Into. 47-10 (attached) which would rescind Resolution 24-10 and
determine the appropriateness for Class 6B status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 501 Lively Boulevard; and
• To adopt Resolution No. 48-10 (attached) which would rescind Resolution 25-10 and
detennine the appropriateness for Class 6B status pursuant to the Cook County ,Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 880 Lively Boulevard.
(George Gullo Development Corporation is requesting that Resolutions 24-10 and
25-10 be rescinded and re-adopted.
(Both requests would provide Class 613 property tax abatements with special
circumstances for 501 Lively Boulevard and 880 Lively Boulevard.
(George Gullo Development Corporation previously indicated that the property
qualified with special circumstances based upon the property being vacant for over
24 months being without purchase for value.
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Agenda for VB Meeting 08-17-10 7
(Upon further investigation, neither property reached the 24-month vacancy period
until July 31, 2010, thereby making the properties ineligible based upon the criteria that was
presented to the Village. They are now seeking to rescind the previous Resolutions and
adopt new Resolutions with a vacancy period that starts on July 31, 2008. This would in
effect allow the property to be eligible based upon the criteria of greater than 24 months.
(The Cook County Class 6B program was adopted in 1984 to encourage private
enterprise to develop in Cook County and thereby maintain and increase job opportunities,
which will result in increasing the tax base for the entire county. Property approved for a
Class 6B status allows it to be assessed at 10% of market value for the first 10 years, 15% in
the 1 I'll year and 20% in the 12`h year. This constitutes a substantial reduction in the level of
assessment and results in significant tax savings. In the absence of this incentive, industrial
real estate would normally be assessed at 25%of its market value.
(Reports from the Deputy Village Manager, recommending approval, are attached.)
T) Consideration to adopt Resolution No. 49-10 (attached) amending resolution No. 39-10 and
determining the appropriateness for Class 6B status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 2425 Arthur Avenue.
(On June 15, 2010 the Village Board adopted Resolution No. 39-10, which provided
Mayo Properties, LLC a Class 6B property tax abatement for 2425 Arthur Avenue.
(It is still the intent of Mayo Properties to locate to the 33,676 sq. ft. facility and
operate a warehouse transportation facility. They will bring 55 of its employees to Elk
Grove Village.
(Since June 15, 2010, it has coins to the property owner's attention that the building
has not been abandoned for greater than 24 months, but rather since June 2009.
(As such, Mayo Properties is now asking for an amended Resolution, seeking a Class
6B request with special circumstances.
(Without the Class 6B, Mayo Properties will not be able to successfully operate at this
site.
(The eligibility requirements for Class 6B status are new construction, substantial
renovation or buildings that have been vacant for a period of time. This site qualifies as a
Class 6B as being vacant for less than 24 months, with a purchase for value with special
circumstances.
(The Class 6B property tax incentive allows a property tax assessment reduction from
36% to 16% of fair market value for a 12-year period.
(A report from the Deputy Village Manager, recommending approval, is attached.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Add Streets to 2010 Mr-`T Street Resurfacing Program
Agenda for VB Meeting 08-17-10 8
9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING & WASTE COMMITTEE -Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Website Redesign
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Landmeier Road &Arlington heights Road Intersection Improvements
b. Master Plan to Revitalize the Business Park
c. Busse Road, Greenleaf Avenue &Pratt Boulevard Intersection Projects
d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
e. Lighting of Meacham Road from Nerge Road to Biesterfield Road
f. Biesterfield Road & I-290 Intersection
14. YOUTH COMMITTEE -Trustee Franke
15. PARADE COMMITTEE -Trustee Czarnik
16. PLAIN COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rununel
a. ZBA Docket 410-4 — Public Hearing to consider a petition for a variation which would allow
for eight (8) parking stalls along Lively Boulevard and ten (10) parking stalls along Arthur
Avenue within the twenty-five foot (25') building setback area on the property located at
2050-2100 Lively Boulevard. (PH Continued 7-22-10)
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b. ZBA Docket 410-5 — Public Hearing to consider a petition for a variation which would
permit the construction of a six foot (6') high cedar fence extending approximately twenty
feet (20') beyond a line extended from the nearest front corner of the principal building
located on the adjacent single-family lot on the property located at 230 Greenbriar Street.
(PH 8-26-10)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee-Tnnstees Petri/Lissner
b. Board of Health & Community Services - Trustee Czamik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee- Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
Agenda for VB Meeting 08-17-10 9
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or
services should contact the Village Clerk, preferably no later than five days before the meeting.
c: Johnson(2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Keegan (7),Knickerbocker, Boffice, Cavallim, Miller, Sammarco, Schmidt,Tromp
ADDENDUM
TO
REGULAR VILLAGE BOARD AGENDA
August 17, 2010
7:00 p.m.
6. CONSENT AGENDA (continued)
U) Consideration to adopt Resolution No. 50-10 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
1510 Lunt Avenue.
(Designed Equipment Corporation, also known as DEC, intends to lease the
25,000 sq. ft. facility which has been abandoned for less than 24 months.
(DEC intends to substantially rehabilitate the property and invest approximately
$275,000 to renovate the existing facility.
(DEC has been operating at its current facility located in Niles, IL since 2007.
DEC has been in business for over 40 years.
(Their intent is to relocate their entire operation from Niles to Elk Grove Village,
and bring with them approximately 60 employees, of which ten will be new employees.
(DEC fabricates and provides a broad range of products including swing stages,
material hoisting, scaffolding, side walk protection canopy, and other engineered access
solutions. Services for these products include sales, rental, installation, repair, and
training.
(The eligibility requirements for Class 6B status are new construction, substantial
renovation or buildings that have been vacant for a period of time. This site qualifies as
being vacant for less than 24 months with a purchase for value, with substantial
rehabilitation and special circumstances.
(Property approved for a Class 6B status allows it to be assessed at 10% of market
value for the first 10 years, 15% in the 11th year and 20% in the 120' year. This
constitutes a substantial reduction in the level of assessment and results in significant
tax savings. h-i the absence of this incentive, industrial real estate would nornially be
assessed at 25% of its market value.
(A report from the Deputy Village Manager, recommending approval, is attached.)
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V) Consideration to adopt Ordinance No. 3242 (attached) amending various sections of.
Section 1-4-4 Settlement of Penalties of the Village Code of the Village of Elk Grove
! Village by transferring hearing responsibilities to the Village's Administrative
Adjudication Hearing Officer as opposed to the Circuit Court of Cook County for
various "P"Tickets, "C"Tickets and similar Ordinance violation citations.
(The objective of the amendment is to increase late payment fees from $10 to $25,
and eliminate initial appearances before the Circuit Court of Cook County by
substituting the adjudication hearing officer in its place.
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Addendum 08-17-10 2
(The increase was deemed necessary as the result of the great number of people
not paying in a timely fashion.
(This matter was discussed and agreed upon at the February 9, 2010 Committee of
the Whole meeting.
(A report from the Village Attorney, recommending approval, is attached.)
c: Johnson (2), Crarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Knickerbocker, Jacobsen, Boffice, Cavallini, Miller, Sammarco, Schmidt,Tromp,
Keegan (7)
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