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HomeMy WebLinkAboutVILLAGE BOARD - 08/17/2010 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY AUGUST 17, 2010 Mayor Craig B. Johnson called the meeting to order at 7:09 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE /INVOCATION Pastor Stefan Potuznik, Christus Victor Lutheran Church delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on July 13, 2010 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES The second annual mid-summer concert series finished with Starship. There was a great turn out and the Village Board has already approved next year's concert series. Mayor Johnson thanked everyone who came out and enjoyed the concerts. The fifth annual Tour of Elk Grove bike race concluded. It was a banner year. The Friday and Saturday night block parties and concerts were well attended. New to this year's race was the Trustee sign challenge. People created and put signs up along the race route. The Trustees drove the course and picked three winners. First place went to the residents at 329 Arlington Heights Road, second place to the residents at 563 Charing Cross and third place to the residents at 599 Oak Street. The winners will be presented with awards at the September 14, 2010 Village Board meeting. Elk Grove Bank & Trust will be in attendance for the presentation of the Visa gift cards which they donated for the winners. There were a record number of riders this year. Approximately 1200 riders participated in the race. It was also a record year for raising funds for charity. The bike race raises money for three different charities; Heart of A Marine Foundation, Community Character Coalition and the Rotary Club. Mayor Johnson thanked the Daily Herald for the wonderful editorial they wrote about the Alexian Brothers Tour of Elk Grove. Mayor Johnson quoted several statements from the article which praised the bike race and congratulated the Tour organizers, sponsors and competitors on another successful event that the suburbs can call one of its own. Mayor Johnson stated the Tour went very well and he and the Board are looking forward to the 2011 sixth edition of the Tour of Elk Grove. 1 VBM 8-17-10 Mayor Johnson stated there was an opening on the Zoning Board of Appeals and that many applications for the position were received. Mayor Johnson thanked all those who applied for showing an interest in the community. Mayor Johnson announced retired Deputy Police Chief Dion Zinnel was being appointed to the Zoning Board of Appeals and asked Mr. Zinnel to join him at the podium. Motion to appoint Dion Zinnel to the Zoning Board of Appeals. MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Mayor Johnson administered the Oath of Office to Dion Zinnel, congratulated him and thanked him for giving back to the community. Mr. Zinnel thanked the Mayor and Board for giving him the opportunity to serve on the Zoning Board of Appeals. He stated he and his family have lived in Elk Grove Village for a very long time and he worked for the Village for many years and he is happy to give back to the community. Mayor Johnson asked Alan Boffice, Director of Engineering & Community Development to join him at the podium. Mr. Boffice has been an employee of the Village for twenty four years, since 1986. The Mayor stated that Mr. Boffice has done an immense amount of work for Elk Grove Village and has put in an immense amount of hours for the community. Alan is an Engineer and has been called upon many times to perform far and above what his position has required. He is part of why Elk Grove Village is the Exceptional Community. Mayor Johnson read a Proclamation honoring Mr. Boffice for his many contributions and commitment to the community. Mr. Boffice thanked Mayor Johnson, the Board of Trustees, the Village Manager and the previous officials for the opportunity given to him to fulfill his career goals and to serve the residents of Elk Grove Village. He stated he feels lucky to have worked in such a professionally run community. Mr. Boffice thanked his family for their support and encouragement throughout his career and for their understanding of all the extra requirements of his job. He thanked the people he has worked with throughout the years, stating his career would not have been as successful without the knowledge and assistance of some of the most conscientious and talented coworkers that anyone could work with, extending a special thank you to the employees of the Engineering & Community Development Department. Mr. Boffice stated working for the Village has been a wonderful experience and he will miss the many friendships and smiling faces that have made his career in Elk Grove a memorable and rewarding experience. Mayor Johnson presented Mr. Boffice with a street sign imprinted with his name and years of service with Elk Grove Village. Mayor Johnson asked Mr. James Heffem to join him at the podium. The Mayor introduced Mr. Heffem and stated that everyone will probably recognize Mr. Heffern's voice. Jim Heffem is known as "Mr. T.V." in Elk Grove Village. Mr. Heffem was the driving force behind Elk Grove getting its local cable channel. It was Jim's hard work and dedication to the community that got Channel 6 going. It has been twenty-five years since it all began and Jim has been there since the beginning. He is still on Channel 6 and will continue to be on Channel 6 in the future. Channel 6 is celebrating its Twenty-Fifth Anniversary this year and is honoring Mr. Heffem tonight. The Channel 6 Studio in Village Hall has been named the `'James M. Heffem Production Studio" for all of Jim's years of dedication to Channel 6. Mr. Heffem was presented with a plaque and Mayor Johnson read a proclamation honoring Mr. Heffem for all his contributions to Channel 6 and the Elk Grove Community. A presentation honoring Mr. Heffern's many years of programming was played by Channel 6. Mayor Johnson thanked Jim for his many years of commitment and for the positive image he has always given Elk Grove Village. 2 VBM 8-17-10 Mr. Heffern stated he has enjoyed every moment of his time on Channel 6. He thanked his family, friends, Ross Rowe and Debbi Dennison of Channel 6 and the whole crew of Channel 6. Mr. Heffern stated it has been a thrill for him to be associated with Channel 6 and he looks forward to future years of programming. Trustee Prochno and Trustee Franke joined Mayor Johnson at the podium for scholarship presentations. Trustee Franke announced this year was one of the greatest turnouts for scholarship applications. There were over fifteen applications in comparison to a few years ago when there were only three. The essays were all very good and Trustee Franke stated they wish they could award more than three scholarships. The first scholarship was awarded to Derek Corso by the Parks Foundation at their Board Meeting. Trustee Franke announced the second recipient, Alexandria Cutrone, and asked her and her parents to come to the podium. Alexandria was awarded a$1,000.00 scholarship and was presented with a certificate. Alexandria thanked the Mayor and Board of Trustees and stated she would be attending the University of Michigan. Trustee Franke announced the third recipient, Catherine Lynn Reff, and asked Catherine and her parents to join them at the podium. Catherine was awarded a $1,000.00 scholarship and was presented with a certificate. Catherine thanked the Village of Elk Grove for sponsoring the scholarship and stated she will be attending Elmhurst College to pursue a career in nursing. The funds for the scholarships were provided from the 50`h Anniversary House Raffle which was held five years ago. Trustee Czarnik was asked to join Mayor Johnson. Trustee Czarnik stated she is so fortunate to have the biggest turnout this evening and that it is because we had one of the best parades this year. Trustee Czarmk presented awards to the following organizations which had floats in the -Star Spangled Salute to America" parade: Cub Scout Pack 958 —Best Use of Theme Mainstreet USA Roller Rink/Balloons by Tommy—Most Creative Boy Scout Troop 95 —Most Original Cub Scout Pack 495 — Spirit Award CERT— Most Resourceful Cub Scout Pack 190—Mayor's Choice Award All winners were presented with a certificate. Pictures were taken with Mayor Johnson and Trustee Czamik and everyone was given a chocolate Village logo. Trustee Czarnik announced that two of the Parade Commissioners were in the audience, Roseanne DeFrenza and Fred Geinosky and thanked everyone for all their help with the parade. Trustee Lissner stated he received a phone call from a resident who is concerned about the height of some of the plantings along Elk Grove Boulevard and J.F. Kennedy Boulevard and another resident also expressed his concern to Trustee Lissner today about the plantings at Shelley and Arlington Heights Road. Trustee Lissner had spoken to the Mayor and Village Manager Rummel prior to the Board meeting about the plantings and Mr. Rummel had advised that in the next week or so most of the plantings will be cut down because school will be starting. Trustee Lissner stated he would like to make sure the Village is always checking to see that the plantings are not affecting the line of sight of drivers. Trustee Lissner pointed out that in some areas the plantings are lower. For example, Elk Grove Boulevard east of Kennedy to Tonne Road, the plantings are low all the way. Mayor Johnson explained to Trustee Lissner that sometimes it floods in that area and that could be why those plantings are lower. Trustee Lissner stated that the plantings are high near the intersections by the schools and that it isn't really a problem away from the intersections. No one complains about the appearance of the plants. They look very nice and beautify the Village. Trustee Lissner stated he wanted to make the Board aware of the situation. 3 VBM 8-17-10 Mayor Johnson stated that normally the traffic control officers patrol areas and know what the line of sight requirements are and alert Public Works to areas that need trimming. The Mayor recommended reminding the officers to be aware of any troubled areas. Mayor Johnson pointed out that we have had more rain than usual and areas where we don't normally see growth may be overgrown. Mayor Johnson did some investigating after being made aware of the situation and discovered that some plants do not do well in areas that flood which could be why the plantings are not tall in some areas along the Boulevard. Mayor Johnson stated Trustee Lissner brings up a very good point especially where safety is concerned and that everyone will be reminded to be more attuned and keep a better eye on the plantings year round. Trustee Feichter announced that on September 16, 2010 from 4:30 p.m. until 6:30 p.m. everyone from Elk Grove is invited to attend the second annual Community Character Coalition Community Wide Social at the Hattendorf Center. Free food will be provided by Tasty Catering and it should be a really fun evening for all who attend. Trustee Czarnik reported Lutheran Church of the Holy Spirit is sponsoring a community service Packages 4 Patriots Program. They have a packing event the third Tuesday of every month. They provide the boxes, custom forms and some of the items to put in the boxes. They offer their expertise in filling out the forms and in doing a click-n-ship with USPS Priority Flat Rate. It is $12.00 for a military box. They would love to help anyone in the Village with a friend or relative overseas to send a package to them. They are really trying to reach out to the community and tell them about this opportunity. They ask that people bring $12.00 and letters and pictures to put in the box. It is a way to express gratitude to the young people risking their lives to keep America free from tyranny and evil. The next packing event is September 14, 2010. If you have any questions or are interested call 847-437-5897. Lutheran Church of the Holy Spirit will be holding a garage sale on October 2, 2010 from 8:30 a.m. until 3:00 p.m. They are looking for donations for the sale. For information call 847-437-5897 or visit the website holyspiritlutheranchurchelkgrove.org for the guidelines. Trustee Petri announced the Sister Cities trip to Termini is scheduled for September 15, 2010. There are still openings under the tour portion of the trip. The next Sister Cities meeting will be Monday; August 23, 2010 in Rooms A, B and C of Village Hall. Trustee Prochno stated that tonight we saw an example of some of the exceptional things that the youth of the community do and that sometimes we have people who venture out of our community and bring us national attention. Trustee Prochno invited members of the American Tiger Karate Academy to attend this evening's Village Board meeting to be recognized. Members of the Academy attended the AAU National Karate Championships held in Albany,New York from June 301h until July ) and the Tiger team won National Karate Championship Titles in various events for the third consecutive year. The team members range in age from ten to eighteen. Trustee Prochno introduced the coach, instructor and each member of the team and acknowledged the awards they had won. Mayor Johnson presented each member with a chocolate Village logo. Trustee Prochno thanked the team for attending the Board Meeting and stated the community is very proud of them. The coach had told Trustee Prochno that most importantly the team demonstrated excellent character and sportsmanship throughout the entire event and that character counts at the American Tiger Academy. Trustee Franke acknowledged members of the CERT team in the audience and stated that CERT really makes a difference here in the Village. The CERT program has really grown and the people that volunteer for it have played a big part in the Village parade, bike race and other Village functions. Trustee Franke thanked the volunteers. There will be another CERT class conducted on September 10, 11 and 18. Anyone interested in getting involved should contact the Fire Department at 847-734-8025. Certificates that were going to be presented to the CERT team for winning the Prairie Challenge have not yet been received from the State. Certificates will be presented at the September 14, 2010 Village Board meeting. 4 VBM 8-17-10 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the July 31, 2010 Accounts Payable Warrant in the amount of$593,046.79. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the August 17, 2010 Accounts Payable Warrant in the amount of$1,585,587.23. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Evangelical Lutheran Church in America—Authorization of a request to waive permit fees for the removal and replacement of the front concrete sidewalk and a portion of the concrete drive aisle at 321 Bonnie Lane in the amount of$117. B. Clearbrook Group Community Residence. 1833 Bangor Lane—Authorization of a request to waive permit fees for a bedroom addition project in the amount of $125. C. Elk Grove Park District—Authorization of a request to waive permit fees for the relocation of an illuminated free-standing sign at 225 E. Elk Grove Boulevard in the amount of$135 D. Prince of Peace United Methodist Christ. 1400 Arlington Heights Road - Authorization of a request to waive permit fees for a new storage shed in the amount of$213. E. Prince of Peace United Methodist Church. 1400 Arlington Heights Road - Authorization to waive the following: • a general retail license fee for the annual Pumpkin Patch that will run from October 1, 2010 through October 31, 2010 in the amount of$100; • a temporary food caterers license in the amount of$100; and • a one-day carnival license fee for a PumpkinFest to be held on October 2, 2010 in the amount of$100. F. School District 59 Foundation—Authorization of a request to waive a 3-day carnival license and water connection fee for their annual Kelly Miller Circus fundraiser to be held on Friday, September 17, and Saturday, September 18, 2010 on the property adjacent to the Lutheran Church of the Holy Spirit on Elk Grove Boulevard in the amount of$375. G. Elk Grove Village Park District—Authorization of a request to waive permit fees for repairs to the asphalt parking lot at the Pavilion, seal coating and striping at the Rainbow Fall's parking lot, and the addition of an asphalt pad at the softball field shared with Queen of the Rosary at 690 Elk Grove Boulevard in the amount of$543.50 H. Alexian Brothers Medical Center — Authorization of a request to waive permit fees for the Women's Center renovation project in the amount of$14,886.50. 5 VBM 8-17-10 I. Refect bid - Authorization to reject the sole bid received for the Salt Storage Facility Site Excavation and Paving Contract. J. Northwestern University Center for Public Safety's School—Authorize Police Sergeant Andrew Jensen to attend Public Safety's School of Police Staff and Command at an estimated cost of$5.500. K. Johnny Rockets Fireworks Display Corporation. Chicago. IL—Authorization to renew a professional services contract to design and produce fireworks displays in a contract amount not to exceed $27,500. L. Emergency Management Agency (EMA)—Authorization of a request to increase the Fiscal Year 2011 Expense Budget in the amount of$70,075 to add the 2009 EOC Technology Grant. M. Prime Construction, Inc.. Hampshire. IL—Authorization to award a contract for the 2010 Drainage Improvement Project in an amount not to exceed $198,020 from the Capital Projects Fund. N. Grove Mall TIF Fund—Authorization of a request to increase the 2010 TIF Fund in the amount of$473,489 to make final payment for all of the expenditures related to rehabilitation of the Village Green. 0. Nicholas Boulevard Rehabilitation Project - Authorization of the following: • Increase the Capital Projects Fund in the amount of$642,793; and • To award a contract to Greco Contractors, Inc. of Des Plaines, IL for the Nicholas Boulevard Rehabilitation Project in an amount not to exceed $642,793 from the Capital Projects Fund. P. Cured-In-Place Sanitary Sewer Rehabilitation Proiect - Authorization of the following: • To increase the Capital Projects Fund by $826,103; and • To award a contract to Insituform Technologies USA, Inc. of Chesterfield, MO for the Cured-In-Place Sanitary Sewer Rehabilitation Project in an amount not to exceed $826,103 from the Capital Projects Fund. Q. Illinois Department of Transportation—Authorization of the following: • To adopt Resolution No. 44-10 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A JOINT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE BIESTERFIELD ROAD AND I-290 INTERCHANGE IMPROVEMENT PROJECT (PROJECT NO. ARA-M-9003(569) SECTION 09-00054-00-CH" • To adopt Resolution No. 45-10 entitled "A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $283,945 FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING COSTS FOR THE BIESTERFIELD ROAD AND I-290 INTERCHANGE IMPROVEMENTS (PROJECT NO. ARA-M-9003 (569); SECTION NO. 09-00054-00-CH; JOB NO. C-91-341-10)" R. Class 613/1501 Morse Avenue—Adopt Resolution No. 46-10 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1501 MORSE AVENUE, ELK GROVE VILLAGE. ILLINOIS-- 6 LLINOIS"6 VBM 8-17-10 S. Class 6B Status—Authorization of the following: • To adopt Resolution No. 47-10 entitled "A RESOLUTION RESCINDING RESOLUTION NO. 24-10 AND DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 501 LIVELY BOULEVARD, ELK GROVE VILLAGE, ILLINOIS" • To adopt Resolution No. 48-10 entitled "A RESOLUTION RESCINDING RESOLUTION NO. 25-10 AND DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 880 LIVELY BOULEVARD, ELK GROVE VILLAGE, ILLINOIS" T. Class 6B Status/2425 Arthur Avenue—Adopt Resolution No. 49-10 entitled"A RESOLUTION AMENDING RESOLUTION NO. 39-10 AND DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 2425 ARTHUR AVENUE, ELK GROVE VILLAGE, ILLINOIS" U. Class 613 Status/1510 Lunt Avenue—Adopt Resolution No. 50-10 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1510 LUNT AVENUE, ELK GROVE VILLAGE. ILLINOIS" V. Villa_e Code— Adopt Ordinance No. 3242 entitled "AN ORDINANCE AMENDING VARIOUS SECTIONS OF SECTION 1-4-4 SETTLEMENT OF PENALTIES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY TRANSFERRING HEARING RESPONSIBILITIES TO THE VILLAGE'S ADMINISTRATIVE ADJUDICATION HEARING OFFICER AS OPPOSED TO THE CIRCUIT COURT OF COOK COUNTY FOR VARIOUS '`P" TICKETS. "C" TICKETS AND SIMILAR ORDINANCE VIOLATION CITATIONS" Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I,J, K, L, M, N, O, P, Q, R, S, T, Uand V. Mayor Johnson asked for comments or questions from the Village Board or staff. There were none. Mayor Johnson asked if anyone from the audience would like to address the Board about the Consent Agenda. Mr. Grant Oostema from American Pipe Liners asked to address the Board regarding Item P. of the Consent Agenda. Mayor Johnson made note that Village staff had already spoken with American Pipe Liners at length and asked Mr. Oostema if he was sure he wanted to address the matter in public. Mr. Oostema confirmed he would like to address the Board. Mr. Oostema introduced himself as a Project Manager for American Pipe Liners. Mr. Oostema stated American Pipe Liners was the low bid for the Cured-In-Place Sanitary Sewer Rehabilitation Project and wanted to address the reason their bid was disregarded. He stated American Pipe Liners felt some of the bid specifications were excessive and restrictive to some of the bid qualifiers. Mr. Oostema gave a statement enumerating the experience and qualifications of American Pipe Liners. 7 VBM 8-17-10 Mayor Johnson stated the Village Board meeting is televised publicly and the community would wonder, based on the qualifications Mr. Oostema presented, why their bid was rejected. Mayor Johnson asked Public Works Director, Vito Sammarco, to explain why the bid was rejected. Mr. Sammarco stated there were two items in the contract documents, one specified three types of liner systems which could be used. American Pipe Liners was not using any of those three. The other requirement was that they had installed 500,000 lineal feet which they had not done. American Pipe Liners did not meet two of the specification items. Mayor Johnson clarified with Mr. Sammarco that when a bid is put out from the Village, certain criteria has to be met. Mr. Sammarco confirmed that. Mayor Johnson confirmed that the bid specifications asked for one of three types of liners and that American Pipe Liners did not use any of those three. The brand that American Pipe Liners used was not on the bid specification list. Mayor Johnson asked Mr. Sammarco why the specifications list a certain amount of experience. Mr. Sammarco stated that was to make sure that the system being installed has a proven track record. The system is going to be in the sewers for thirty to fifty years and we want to make sure it has a good backing and isn't going to fai 1. Mayor Johnson asked how many people bid on the project. Mr. Sammarco stated there were five qualified bidders and there was one firm who could not bid because they could not meet the project deadline. Four of the bidders met the specifications, American Pipe Liners was the only one rejected. Mayor Johnson addressed Mr. Oostema stating he could understand they couldn't meet the amount of pipe installed but asked why they wouldn't have submitted the bid with one of the three types of liners we requested. Mr. Oostema stated that typically contract documents state that if a contractor would like to be considered as a prequalified approved contractor they could submit their product information up to a week or two prior to the date of the bid opening. The Village's contract documents did not request that information. Mr. Sammarco stated there is future work coming up and that American Pipe Liners has an opportunity to submit their liner for review for those projects. There was no chance to review the liner prior to the referenced bid opening. The Village had no choice but to reject the bid. Mayor Johnson explained that the Village follows very strict bid guidelines. Public dollars are used and the Village is required to follow the guidelines. Mr. Sammarco stated he would sit down and talk with American Pipe Liners regarding the Village footage requirement and listen to their reasoning behind changing the requirement. At this time the Village is holding the spec at 500,000. Mr. Sammarco feels comfortable with that amount of experience for work being done in the Village. Mr. Oostema promoted the product they use and stated there would be time for the Village to look into the product they use by the time the project would begin. Mayor Johnson reiterated that the Village has to follow very strict guidelines for public bids. The Village could not reconsider the bid without opening it up to everyone. There are companies that possibly did not submit a bid because they did not meet one of the requirements. It would not be fair to those companies who could also qualify with different specifications. Even though the bid that was accepted is more money, the Village would be in violation of the law if they accepted the bid of American Pipe Liners as submitted. Mr. Oostema stated it was his understanding that a lot of times in the specifications of a project it states that the owner of the project has the right to disregard any technical discrepancies that it deems necessary. For example if a company bids on a project and makes a small mistake the Village can choose to disregard the mistake if it deems it necessary for the good of the project. 8 VBM 8-17-10 Village Manager Rummel interjected stating this was not a small mistake. This is an issue of the quality of pipe material which is going into the Village sewer system and is going to be in there for the next fifty years. Mr. Rummel stated the Village did not spec their product because we did not feel the product would be able to perform acceptably in our sewer system over the next fifty years. Had we felt the product would have been acceptable it would have been included in the bid specifications and we would have possibly had a whole host of bidders come in, not just American Pipe Liners. Until the Village feels comfortable that your product will work in our sewer system we will not accept it. At this point, this project is being funded by Build America Bonds and we have a very strict time frame and the Village has to move forward on this project. Mr. Oostema asked if the Board would consider reviewing the product information. He brought all the information with him and stated the Board would see that it is all in compliance with the required specifications in the contract documents. He stated a brief review would take approximately one half hour and a determination and decision could be made today. Mayor Johnson stated that Mr. Oostema may be right but as Mr. Rummel stated, if we accept the product we would have to go out and bid the whole project over again. There may be other contractors that would have bid using the same product that would possibly have been cheaper than American Pipe Liners. Mayor Johnson stated the Village was going to approve the bid that Mr. Sammarco recommended. However, Mr. Kennedy, President and Owner of American Pipe Liners can meet with Mr. Sammarco to review the product and convince him that it is one we would want to use and also talk about the company's experience for future projects. Mayor Johnson confirmed that Mr. Sammarco would contact Mr. Kennedy tomorrow to setup an appointment. It was moved and seconded that the Consent Agenda of the August 17, 2010 Regular Village Board Meeting be approved as presented. MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI Item c. Add Streets to 2010 MFT Street Resurfacing Program—Trustee Petri stated there are a number of additional streets being resurfaced, Brantwood being one of them. We are also lengthening the left turn lane coming out of the hospital on Beisner, doing sewer work and repaving Gloucester, patching on Nicholas Boulevard and a complete rebuild of Northwest Point. Tonight contracts were put out for the Biesterfield and 1-290 interchange with right and left turn lanes being extended. Trustee Petri called a meeting of the Capital Improvements Committee on Friday, August 20, 2010 at 9:30 a.m. to discuss the Shadywood Lane drainage. Trustee Petri asked that Alan Boffice, Director of Engineering & Community Development and Vito Sammarco, Director of Public Works both be in attendance. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Item a. No-Idle-Zone Ordinance—Trustee Lissner stated that the Board should have received copies of notes that Mr. Cavallini, Director of Health & Community Services, provided from a recent meeting and pointed out that Mr. Cavallini would be shooting a spot with Channel 6 Elk Grove TV tomorrow about idling. Trustee Lissner stated he was 9 VBM 8-17-10 speaking with the Mayor earlier and Mayor Johnson brought up a good point about sign posts. Previously it was brought up about how expensive the posts would be for No-Idle signage. It would cost approximately $7;200.00 for twelve signs. Mayor Johnson suggested we look at u-posts which we could get much cheaper or possibly free from the Clean Air Counts people. We could paint them black and use them in the neighborhoods and around schools. They wouldn't be permanent but they would be enough to use as a reminder for the time being. Trustee Lissner stated it might be something we would like to pursue. It would be a way to get the signs; use the artwork from the high school and partner with the Clean Air Counts group. Clean Air Counts will have several public service announcements and may possibly give the Village some to air on EGTV-Channel 6. In addition, information about idling will be available on the Village website and there will also be pamphlets available at Village Hall and the Park District. Mayor Johnson asked Mr. Sammarco if it was possible to paint the posts and the backs of the signs black so they would look close to what the Village has with the residential enhancement signs. Mr. Sammarco stated it could be done and would be much cheaper than buying new posts. Mayor Johnson stated this could be a test to see if the No-Idling signs work and if we may want to invest in permanent signs in the future. Trustee Lissner asked Mr. Sammarco if he could get a rough idea of the cost. Mr. Sammarco stated he would put something together for the Board. 10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE No Report 11. RECYCLING & WASTE COMMITTEE— CHAIRMAN FEICHTER Trustee Feichter reported there will be a document destruction event here in Elk Grove Village on October 9, 2010 between 9:00 a.m. and 11:00 a.m. in the parking lot of Village Hall. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO No Report 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI Trustee Petri stated that item f. Biesterfield Road & 1-290 was approved tonight. The project is part of Capital Improvements and Industrial Revitalization. Trustee Petri made note of the Class 613's on the Consent Agenda. One of them is going to spend as much as two million dollars refurbishing the building. They are all major projects that will bring in additional jobs and add to the revitalization of the industrial park. 14. YOUTH COMMITTEE - TRUSTEE FRANKE Trustee Franke thanked everyone again for their scholarship applications. The Youth Committee together with the Police Department, Park District and Lioness Club sponsored a splash party on August 6, 2010. Trustee Franke stated this was the largest splash party they have ever had. The weather was good and there were over 200 kids. The only problem was mosquitoes. It was good to see so many kids there and hopefully next year there will be three good weather days for those parties. Trustee Franke thanked all the volunteers. Mayor Johnson addressed Mike Cavallini, Director of Health & Community Services, stating that Trustee Franke brought up a very good point about the mosquitoes. Mayor Johnson stated this has been one of the worst summers in years for mosquitoes and asked if Northwest Cook County Mosquito Abatement is out there doing anything. Mr. Cavallim stated they have and that they have been very busy because the rain this year is the most we have received in the last eighty years. 10 VBM 8-17-10 Village Manager Rummel stated he had called the Mosquito Abatement District last week to let them know he was very disappointed with the amount of mosquitoes in our community. Mosquito Abatement treated our community last Wednesday and advised Mr. Rummel that there have been so many night time storms in our area over the last two weeks that they couldn't get their trucks out and are way behind schedule. They are working as diligently as they can to accommodate Elk Grove and their entire service area. Mayor Johnson asked if they were going to treat Elk Grove again. Mr. Rummel stated that Mr. Cavallini would call them in the morning and find out when Elk Grove will be treated again. 15. PARADE COMMITTEE -TRUSTEE CZARNIK Trustee Czarnik congratulated the winners and participants of our Hometown Parade. The parade was a great success. Next year's parade will be Saturday, June 18, 2011. The next meeting of the Parade Committee will be Monday, September 13, 2010 at 5:30 p.m. in the lower level conference room of the Zettek Municipal Building. Contact Trustee Czarnik if you have any theme ideas for next year. 16. PLAN COMMISSION - VILLAGE MANAGER No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER ZBA Docket 10-4—Recommendation from the Zoning Board of Appeals to grant a variation for the installation of four (4)parking stalls on Lively Boulevard and three (3) parking stalls on Arthur Avenue on the property located at 2050-2100 Lively Boulevard. The Petitioner was present in the audience. Mayor Johnson asked if any of the Trustees had any questions or comments. There were none. Motion to to direct the attorney to prepare the necessary documents. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Voice Vote MOTION CARRIED Mayor Johnson informed the Petitioner he did not have to attend the next Village Board Meeting and that he should work with the Engineering & Community Development Department to obtain the proper paperwork to begin the project. 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE -TRUSTEES PETRI/LISSNER Trustee Lissner reported that on August 4, 2010 Trustee Petri, Village Manager Rummel, Deputy Village Manager Roan and himself met with two representatives from Comcast and were told that Comcast is running their internet service into the Business Park. The companies in the Business Park have been asking for this for a long time. Trustee Lissner said that Comcast is very competitive and you get a lot more speed for the buck and they will also offer telephone and television service. A discussion pursued about available programming without the Comcast converter box and it was determined that over time more and more channels will be lost but main stations such as ABC. CBS. NBC will still be available without the converter box. b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK The Farmer's Market is held every Wednesday in the south parking lot of the Pavilion, right across from the clock tower. There are many vendors, gardening support from the Cook County Master Gardeners Program and the coffee table for a free drink and conversation. 11 VBM 8-17-10 On August 7, 2010 the Department of Health & Community Services Department had 43 people attend the blood drive. A total of 42 units of blood were collected. Thanks to all participants and volunteers. The Immunization Clinic was held on August 11, 2010. There were 29 individuals who attended and 62 vaccines were administered. Acknowledge a good deed by nominating someone for the Community Spirit Award. We hear about so many terrible happenings so let's celebrate the good things. Nomination forms can be picked up at Village Hall, the Library, the Pavilion and Jarosch Bakery. The next meeting of the Health & Community Services Board will be Wednesday, August 18, 2010 at 7:00 p.m. in the lower level of the Zettek Municipal Building. C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON Mayor Johnson stated the next special event will be the tree lighting ceremony. e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON No Report 19. REPORT FROM THE VILLAGE CLERK No Report 20. UNFINISHED BUSINESS Village Board -None Village Attorney -None 21. REPORT FROM THE VILLAGE MANAGER No Report 22. NEW BUSINESS None AUDIENCE— 8:42 p.m. No Response 23. ADJOURNMENT Motion to adjourn the meeting at 8:43 p.m. MOVED: Trustee Feichter SECONDED: Trustee Czarnik AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mavor Craig B. Johnson Village of Elk Grove Village 12 VBM 8-17-10