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Home My WebLink AboutAGENDA - 09/28/2010 - VILLAGE BOARD Next ORD: 3245 (3246) Next RES. 54-10 (54-10) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 28, 2010 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Reverend Curt Hansen, Elk Grove Baptist Church) 3. Approval of Minutes of September 14, 2010 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: September 28, 2010 $ 645,620.66 6. CONSENT AGENDA A) Consideration of a request (attached) from Elk Grove High School to waive fees in the amount of$50 to hold their annual homecoming parade on Thursday, September 30, 2010, at 6:00 p.m. (The route will start on Lions Drive and travel towards Middlebury Lane, turn right on Middlebury Lane to Victoria Lane, turn left on Victoria Lane to Ridge Avenue, turn left on Ridge Avenue to Tower Lane, turn left on Tower Lane to Elk Grove Boulevard, turn left onto Elk Grove Boulevard back to Lions Drive and turn right. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) B) Consideration of a request (attached) from the Elk Grove Village Park District to waive permit fees for their playground renovation and picnic shelter project at the Al Hattendorf Center located at 225 E. Elk Grove Boulevard in the amount of$2,063. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering and Community Development, recommending approval; is attached.) C) Consideration to concur, with prior authorization from the Liquor Commissioner, a request (attached) from Queen of the Rosary, to waive the temporary, Class A Liquor License and the Food Caterer's license for their annual Nocktoberfest in the total amount of$3,000. (Nocktoberfest will be held on Saturday, November 6, 2010. (The fee for a Class A Liquor License is $2,900 and the fee for a Food Caterers License is $100. Agenda for VB Meeting 09-28-10 2 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) D) Consideration of a request to send the accreditation Police Commander to the 2010 Commission on Accreditation for Law Enforcement Agencies (CALEA) in an amount not to exceed $2.300. (CALEA is the credentialing body that oversees the accreditation of the Elk Grove Police Department. (At the CALEA Conference, the Commission's Review Committees conduct hearings regarding the Police Department's compliance to applicable standards. A designated agency representative is invited to participate in this review. If the Review Committee is satisfied that the agency has met all compliance requirements, the Commission will award accreditation to the Elk Grove Police Department for a three-year period. (The Elk Grove Police Department has been an accredited agency since 1993. (Village Board approval is required for all training and travel in excess of$2,000.) E) Consideration to award a professional service contract to Civiltech" Engineering, Inc. of Itasca, IL for the Biesterfield Road and I-290 Interchange Improvements in an amount not to exceed $97,929 from the Industrial/Commercial Revitalization Fund. (The Industrial/Commercial Revitalization Commission has authorized the implementation of the Biesterfield Road and 1-290 Interchange Improvements. (A proposal for construction Engineering was received from Civiltech Engineering. (Civiltech Engineering has successfully completed construction supervision for numerous Industrial/Commercial Revitalization Commission projects. (Adequate funds have been budgeted for this project in the Industrial/Commercial Revitalization budget. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) F) Consideration of the following: • to award a construction contract to Bulk Storage, Inc., of Beecher, IL for the Salt Storage Facility Design-Build Contract in an amount not to exceed $433,283 from the Capital Projects Fund; and • to increase the Capital Projects Fund in the amount of$8,283. (On September 15, the Village opened sealed bids for the Salt Storage Facility Design- Build Contract. (Only one (1) contractor obtained the bid documents and submitted a bid. (The sole bid was received from Bulk Storage, Inc., of Beecher, IL in the amount of $433,283. (This company has designed and constructed numerous storage buildings of the barn style selected to best meet the needs of the Village at this site. (References from the City of Joliet and Winfield Township, both provided satisfactory recommendations for the contractor's expertise, performance, and workmanship in design and construction. (The project will be funded through the Build America Bond Program. r Agenda for VB Meeting 09-28-10 3 (The Fiscal Year 2010/2011 Capital Projects Fund should be increased in the amount of$8,283 for a total budget of$433,283 for this project. (A report from the Deputy Director of Public Works, recommending approval, is attached.) G) Consideration to adopt Ordinance No. 3245 (attached) granting an Administration Variation of certain sections of the Village Code pertaining to construction material and required sprinkler systems in order to permit the construction of a salt barn on the Oakton Street Fire Station property located at 1000 Oakton Street, Elk Grove Village, IL. (This Ordinance will allow a salt barn to be installed at the Oakton Street Fire Station property located at 1000 Oakton Street in Elk Grove Village, which is located in the 1-1 Zoning District. (A Variation of Section 8-3B-2:B.11 of the Village Code as said Section amends Section 704.4_ of the International Building Code to permit the top thirty-two feet (32') of the proposed salt barn to be constructed of wood siding as opposed to brick, masonry, stone, split face block, or precast or cast in place concrete. (A Variation of Section 8-3B-2:B.15 of the Village Code as it amends Section 903.2 of the International Building Code to waive the requirement of the automatic sprinkler system in the proposed salt barn.) 7. REGULAR AGENDA A) Consideration of a request to replace existing signs for a sign variation for the Alexian Brothers Medical Center at 955 Beisner Road, 935 Beisner Road, and 701 Biesterfield Road. Item Proposed Permitted by Variation Requested Ordinance 955 Beisner Road— 10 foot high (10% 6 feet high(6), An additional 4 feet Sign identifying the illuminated double- 45 square footage (4') and 54 total square Medical Center with faced sign per face, feet four panels providing measuring 72 90 square feet total directions. square feet per face/ 144 square feet total 935 Beisner Road— 10 foot high (10'), 6 feet high (6'), An additional 4 feet Sign identifying the illuminated double- 45 square footage (4') and 54 total square Rehabilitation Hospital faced sign per face, feet with one panel measuring 72 90 square feet total providing directions. square feet per face/ 144 square feet total 701 Biesterfield Road - 12 foot high (12'), 6 feet high(6'), An additional 6 feet Sign identifying the illuminated double- 45 square footage (6') and 157 total Children's Hospital faced sign per face, square feet and the Outpatient measuring 101 90 square feet total Center with three square feet per face/ panels providing 202 square feet total directions. Agenda for VB Meeting 09-28-10 4 (Variations are necessary for the size of the directional signs. (The proposed signs will all be installed at the same location as the current signs. (The Department of Engineering & Community Development believes that the ground signs described are necessary to effectively assist patients by identifying and differentiating the various sites located throughout the campus. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Add Streets to 2010 MFT Street Resurfacing Program d. Shadywood Lane Drainage Study 9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance b. Solid Waste Hauling Contract 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove c. Website Redesign 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f. Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLANT COMMISSION - Village Manager Rummel Agenda for VB Meeting 09-28-10 5 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket #10-5 — Public Hearing to consider a petition for a variation which would permit the construction of a six foot (6') high cedar fence extending approximately twenty feet (20') beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot on the property located at 230 Greenbriar Street. (PH Continued 9-16-10) (WITHDRAWN BY PETITIONER) b. ZBA Docket #10-6 — Public Hearing to consider a petition for a variation which would permit the construction of a forty-two inch (42") high split rail fence along both the northwest corner and the southwest corner of the property located at 597 Gateshead North. (PH 9-16-10) c. ZBA Docket #10-7 — Public Hearing to consider a petition for a variation which would permit the construction of a six foot (6') high, custom dog eared fence that would extend approximately fourteen feet (14') beyond the nearest front corner of the adjacent single- family residential lot located at 1273 Diane Lane. (PH 10-14-10) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Keegan (7), Knickerbocker, Cavallini, Miller, Pye, Sammarco, Schmidt, Tromp