HomeMy WebLinkAboutVILLAGE BOARD - 06/19/2007 - MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD
AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON
AVENUE ON TUESDAY JUNE 19, 2007
Mayor Craig B. Johnson called the meeting to order at 7:31 p.m.
1. ROLL CALL:
Present: Mayor: Craig B. Johnson;
Trustees: Nancy J. Czamik, Bart K. Dill, Patton L.
Feichter, Samuel L. Lissner, James P. Petri, Chris Prochno
Also Present: Village Manager, Raymond R. Rummel: Village Attorney,
George B. Knickerbocker; and Village Clerk, Ann I. Walsh
A quorum was present.
2. PLEDGE OF ALLEGIANCE
INVOCATION
Reverend Ho, Pastor Light Bearer Community Church, delivered the invocation.
3. APPROVAL OF MINUTES
Motion to approve the minutes of the Regular Meeting held on May 22, 2007
as submitted and dispense with the reading.
MOVED: Trustee Petri SECONDED: Trustee Czamik
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES
Mayor Johnson invited Christine Smith, Senior Vice President of Retail Banking and
Mark Resnick, Assistant Vice President Branch Manager (Elk Grove Village) of the
Advantage Bank to join him at the podium.
The Mayor talked about the upcoming Alexian Brothers Tour of Elk Grove bike race
scheduled on August 12 and 13, 2007. The Mayor announced that Advantage Bank has
offered to host a Community Block Party as part of the bike race and noted a special
informational newsletter would be sent to all residents with details of the race and the
block party. Mayor Johnson announced it is anticipated members of the premier racing
team, Team CSC, will participate in this year's race.
The Community Block Party will be held at the corner of Ridge and Elk Grove
Boulevard on August 12, 2007 following the bike races that day.
Ms. Smith and Mr. Resnick stated they felt privileged to be a part of the Alexian Brothers
Tour of Elk Grove and revealed that Advantage Bank would be changing its name to the
Elk Grove Village Bank and Trust to truly reflect the name of the community. Mayor
Johnson expressed his gratitude for the Bank's partnership and community involvement.
June 6. 2007 Mayor Johnson, Village Manager Rummel, and former Village Manager
Gary E. Parrin attended the retirement dinner for Elk Grove High School Principal Frank
De Rosa.
June 8. 2007 — Mayor Johnson reported he and Trustee Czamik volunteered at the
American Cancer Society's Relay for Life event.
1 VBM 6-19-07
OTB —Mayor Johnson informed members of the audience there would be no further
discussion regarding the issue of the Off Track Betting facility coming to the Village.
He pointed out that the Board had met twice for discussion. Public comments had been
heard at the May 22, 2007 Village Board Meeting. Suggestions and public comments
were presented at that meeting and have been taken into account by the Board. Some
will be incorporated in the Village's written policy. An Ordinance had been adopted on
May 22, 2007 and as far as the Village Board is concerned the issue is over.
The Mayor noted the Illinois Gaming Commission had delayed its decision to allow the
Elk Grove OTB facility to locate in Elk Grove Village based on complaints presented to
them at the Illinois Gaming Commission public meeting. There were complaints
regarding the proximity of a day care business to the proposed site and Elk Grove
Village's public meeting notice process.
Mayor Johnson stated the State Supreme Court ruled in 2002 that it is permissible to
locate an OTB facility next to a day care facility. Mayor Johnson noted the Board was
well aware of that approval before making any decision.
The Mayor noted that articles had been published in the Herald; Elk Grove Times and
Tribune featuring the possible approval of Off Track Betting in Elk Grove Village and
informing the public of the OTB facility discussion. A notice was posted within the
Village, on the website and listed on the Village Board meeting agenda and both
meetings were televised on Channel 6 cable T.V.
Mayor Johnson repeated there would be no public comments heard this evening
regarding the Off Track Betting issue. The Village Board has made a decision.
Audience members were told they could talk to the Illinois Gaming Commission if they
needed to discuss this further.
The Mayor added he took exception to the fact that people who are not from our
community are trying to influence what is done in Elk Grove Village. He told them to
take care of their own towns.
Mayor Johnson asked if any member of the Board would like to present a motion to hear
further discussion on the OTB issue.
There being no motion presented, the meeting continued.
Trustee Prochno announced the winners of the Lions/Lioness Scholarship would be
chosen in the near future and awarded at the July 17, 2007 Village Board meeting.
I
The Memorial Day Ceremony was a beautiful event. Trustee Prochno expressed her
gratitude to the volunteers. Village staff, and the pilot of the C47 Bomber who conducted
the fly over during the ceremony.
Trustee Feichter toured the Salvation Army Emergency Disaster facility on Lively and
Pratt on June 16, 2007. The Salvation Army has extended an invitation to all residents to
stop by for a tour. The facility will serve a good part of Illinois and part of Northern
Indiana.
i
Trustee Feichter and Nancy Carlson, the Economic Development Coordinator, attended a
meeting of the Greater Woodfield Chicago Northwest Convention Bureau. It was
announced that Mrs. Carlson has been reelected to the Board of Directors.
Trustee Petri mentioned that in his role as President of the Elk Grove Sister Cities
Organization, he presented a S 1500 check to Nancy Clarbour of the Elk Grove Food
Pantry. Members of Sister Cities just returned from a trip to Termini where three $500
checks were presented to three organizations in that City.
Trustee Lissner complimented Trustee Czarnik and the members of the Parade
Committee on the excellentparade held last Saturday, June 16, 2007.
I
2 VBM 6-19-07
I
I
Trustee Lissner reported he had attended the Joint Action Water Agency (JAWA)
meeting on behalf of the Mayor and pointed out that one item on that agenda had to do
with granting a request from the City of Chicago for temporary water service during
construction at O'Hare. Trustee Lissner noted he did vote for approval as it was a safety
issue but he did make it very clear at the meeting that Elk Grove does not support the
project Chicago is working on.
Mayor Larson; of Schaumburg; will continue to serve as Chairman and Mayor McCloud;
of Hoffman Estates, will serve as Vice-Chairman.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the May 31, 2007 Accounts
Payable Warrant in the amount of 5457,980.74.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik
NAYS: None
ABSENT: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the June 19, 2007 Accounts
Payable Warrant in the amount of 51,679,092.76.
MOVED: Trustees Petri SECONDED: Trustee Czarnik
AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik
NAYS: None
ABSENT: None
MOTION CARRIED
6. CONSENT AGENDA
It was moved and seconded that the Consent Agenda of the July 19, 2007 Regular
Village Board Meeting be approved as presented.
A. Elk Grove Park District/Waive Fees— Grant a request to waive permit fees for
the replacement of the lap pool dehumidifier at 1000 Wellington Avenue in the
amount of$2,695.
B. Lutheran Church of the Holy Spirit/Waive Fees— Grant a request to waive the
Village's day care center license fee for the period June 1, 2007 through May
31. 2008 in the amount of$325.
C. Queen of the Rosary Church/Waive Fees—Grant a request to approve a
temporary Class D Liquor License and to waive the S2,100 fee and all other
associated fees for their Annual Parish Picnic to be held on Sunday, June 24,
2007.
D. Living Hope Church/Waive Fees—Grant a request to waive permit fees for their
new garage/storage located at 777 Meacham Road in the amount of$555.
E. Alexian Brothers Medical Center/Waive Fees—Grant a request to waive permit
fees for their Ambulatory Care Mall and Bed Tower project located at 800
Biesterfield Road in the amount of$16.310.
F. High School District #214/Waive Fees— Grant a request to waive the Vending
Machine License Fees for eight vending machines located at Elk Grove High
School in the amount of$280.
G. Easement Variation/542 Maple Lane—Grant a variation from the Village Code,
Section 8-1213-1-11), "Easements* , to permit the construction of a shed, which
3 VBM 6-19-07
will encroach two feet (2') on the southeast part of the five-foot (5') public utility
easement.
H. Coach's Corner. Elk Crossing Shopping Center— Concur with the prior
authorization to allow the placement of four (4) tables each with four chairs, to
accommodate outdoor seating in front of the restaurant between May 1 and
October 31. 2007.
I. Mid-America Towers. Inc.. Naperville. IL—Concur with the prior authorization
to waive the formal bidding process and award a construction contract to the
lowest proposal for the purchase and installation of a low-profile, 80 foot
lattice tower at the southeast corner of the Biesterfield Fire Station; away from
the street view in an amount of$17,650.
J. Covad Wireless. San Jose. CA— Award a professional services contract for the
labor and materials needed to add the Bond Street facility to the Village's
wide area network and to modify the network at the Village Hall to
accommodate planned construction, in an amount not to exceed $16,515.
K. Formal Bidding Process —Concur with the prior authorization to waive the
formal bidding process and award a professional service contract to the
following organizations:
• AT&T, Chicago, IL, as sole source vendor for the relocation of local
telephone service at 901 Wellington Ave. from the lower level of the Police
complex to the lower level of the Municipal complex in an amount not to
exceed $14.540: and
• C.A. Riley Electric, Elk Grove Village, IL as the lowest proposal for the
trenching, installation and connection of a transformer to the Biesterfield
Fire Station in an amount of$50.630.
L. Amber Mechanical Contractors. Inc.. Alsip. IL— Award a construction contract
for the complete maintenance of all heating, ventilating and air-conditioning
equipment (HVAC) for ten (10) Village-owned buildings in an amount not to
exceed $58.686.
M. Kale Uniform Company. Chicago. IL - Grant a request to waive the formal
bidding process and award a purchase contract for twenty-three (23)
Protective Apparel Company of America (P.A.C.A.) ballistic vests, Model
RTGS2 in an amount not to exceed $12.075.
N. Martam Construction. Inc.. Elgin. IL— Award a construction contract for the
2007 Drainage Improvement Project in the amount of$219,152 from the
Capital Projects Fund.
O. Capital Projects Fund - Approve an increase to the FY 2007-08 Capital Projects
Fund in the amount of$3 million to pay for projected costs associated with the
Police Department relocation and facility tear-down through August.
P. FY 07/08 Budget/Increase—Approve an increase to the Fiscal Year 2008
Budget for the rollover of outstanding encumbrances from Fiscal Year 2007
Budget in a total amount of$9,142,311.
Q. Homeland Security—Adopt Resolution No. 39-07 entitled, `'A RESOLUTION
AUTHORIZfNG THE MAYOR AND VILLAGE CLERK TO EXECUTE A
SUBGRANT AGREEMENT BETWEEN THE COUNTY OF COOK AND
THE VILLAGE OF ELK GROVE VILLAGE REGARDING THE
ACCEPTANCE OF HOMELAND SECURITY EQUIPMENT TO BE
HOUSED IN ELK GROVE VILLAGE."
4 VBM 6-19-07
R. Prevailing Rate of Wages— Adopt Resolution No. 40-07 entitled; "A
RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES
FOR WORKMEN ON PUBLIC WORKS PROJECTS."
S. Village Code of the Village of Elk Grove Village — Adopt Ordinance No. 3130
entitled; "AN ORDINANCE AMENDING TITLE 8, CHAPTERS 3A, 3B, 3C,
3D, 3E, 3F, AND ADDING THERETO CHAPTERS 3G, 3H, AND 3I OF
THE BUILDING ACTIVITY CODE OF THE VILLAGE CODE OF THE
VILLAGE OF ELK GROVE VILLAGE.
Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, M, N,
O, P, Q, R, and S".
MOVED: Trustee Czarnik SECONDED: Trustee Feichter
AYES: Trustees Dill, Feichter, Lissner, Petri, Prochno, Czarnik
NAYS: None
ABSENT: None
MOTION CARRIED
7. REGULAR AGENDA
None
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEME\TTS COMMITTEE - CHAIRMAN PETRI
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue—This project
is pending. The State insists that Elk Grove street lights cannot be installed and if we
use the State lights they must be put in from Rohlwing Road all the way to the toll
way.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMA\ LISSN
ER
Trustee Lissner reported a resident had attended the May Coffee with the Mayor and
Board and had raised concerns about single-family rental housing. A copy of an
Ordinance dealing with rental housing in Mt. Prospect had been distributed to the Board
for their review.
Following discussion, the consensus of the Board was to add item a., Single-family
Rental Housing Regulations to the JPZ agenda.
I
10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER
Meeting Schedule - Chairman Feichter called a meeting of the Personnel Committee on
Tuesday, July 3, 2007 at 9:30 a.m. in the Chernick Conference Room.
11. RECYCLING & WASTE COMMITTEE - TRUSTEE DILL
I
Trustee Czarnik reported a one-day document destruction event would take place on
Saturday, June 23, 2007 from 9:00 a.m. to 11:00 a.m. in the Elk Grove High School
parking lot.
The Solid Waste Agency of Northern Cook County will be on site to shred paper
documents for Elk Grove Village residents. There is no cost to the residents. Proof of
residency is required. Questions may be directed to the Department of Health and
Community Services at 847/37-4240.
12. INFORMATION COMMITTEE - TRUSTEE PROCHNO
No report
I
5 VBM 6-19-07
I
•
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION
TRUSTEES LISSNER/PETRI
d. Lively Boulevard— from Touhv to Devon—This project is currently under
construction with work being done on the east side from Touhy to Pratt.
e. Devon & Arlington Heights Intersection Improvements—This project will actually be
completed in 2009.
b. Improvements to the Industrial Well sites— Landscaping is being installed.
The Mayor made a request that a letter be sent out to the Commission regarding the bike
race.
14. YOUTH COMMITTEE - TRUSTEE PROCHNO
The Youth Committee scholarship winners will be chosen soon and awarded at the July
17, 2007 Village Board Meeting.
15. PARADE COMMITTEE - TRUSTEE CZARNIK
Trustee Czarmk reported on the Saturday; June 16; 2007 Community Parade. Trustee
Czarnik complimented and thanked the bands and units, Public Works; Police
Department, and all members of the Parade Committee. Channel 6 and the Parade
commentators, Rhett Butler and Scarlet O Hara (George Knickerbocker and Pat
Droschak) were given special recognition.
Appreciation was extended to the following Parade Sponsors: Just Born Candy
Company, Access Printing, Crosstown Electric, Inc., Grove Memorial Chapel, A & H
Plumbing & Heating Co., Inc., Little Lady Foods and Bigston Corp., USA.
Meeting Schedule—The next meeting of the Parade Committee is Monday. July 2, 2007
at 5:30 p.m. in the Chernick Conference Room.
The winners of the Parade floats were announced:
Community Groups— Youth
0— Best of the Show
Cub Scout Pack 958 — Pirates of the Caribbean
2"d — Best Theme
Cub Scout Pack 190— Star Wars
3rd — Chairman's Choice
Boy Scout Troup 995 —JAWS
Community Groups—Adult
Best Spirit Category
Elk Grove Park District
Most Creative
Design Loft Imaging— Marilyn Monroe
Special recognition was given to the Elk Grove Public Works Department for their float,
the Titanic.
16. PLAN COMMISSION - VILLAGE MANAGER
I
No Report
17. ZONING BOARD OF APPEALS - VILLAGE MANAGER
No Report
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
I
I
i
6 VBM 6-19-07
I
I
a. CABLE TV COMMITTEE - TRUSTEES PETRULISSNER
Trustee Lissner reported the AT&T Bill had been passed by the State House and
Senate to allow AT&T to bring their cable business into the communities without
going through the Cable Franchise procedure.
Village Attorney; George Knickerbocker; reported that Village Staff is currently
reviewing a recently enacted Ordinance of the Village of Barrington concerning
the installation of facilities in the Village Right-of-Way. It is anticipated that
Staff will recommend that the Board consider the adoption of an Ordinance with
similar provisions at the July 17; 2007 Elk Grove Village Board meeting.
The Village Attorney noted it is the recommendation of Staff that the Board adopt
a motion as follows:
(The Mayor explained Elk Grove has always looked forward to cable competition.
The problem is that AT&T wants to work by different rules than Comcast. As the
Bill was first introduced, AT&T would have been allowed to put a refrigerator
size cable box anywhere on resident's property without municipal controls. The
municipalities have been able to gain some controls—but there are issues about
funding. and Channel 6. The Mayor noted State Representative Carolyn Krause
worked hard to protect the municipalities. The motion is needed tonight because if
the Village does not act before July I" there will be no protection for the Village's
interests. )
Motion to direct the Department of Engineering and Community
Development to review any permit application for installing facilities in a
Village Right-of-Way consistent with the procedures and regulations
currently under review, and to withhold the issuance of any permit until any
amendatory Ordinance has been enacted by the Board.
i
MOVED: Trustee Lissner SECONDED: Trustee Czarnik
AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik, Dill
NAYS: None
ABSENT: None
MOTION CARRIED
I
b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK
Trustee Czarnik said a few words in memory of Michael Tuozzo who passed
away on June 9, 2007. Condolences were extended to Mr. Tuozzo's family. Mr.
Tuozzo was appointed to the Community Service Committee in November of
2002 and will be greatly missed.
I
Farmer's Market will be held every Wednesday through September from 7:00
a.m. to 1:00 p.m. The Farmer's Market will be closed on Wednesday, July 4,
2007. Additional information can be obtained on the following web site
www.eIkgroveparks.org/farmersmarket.asp. Trustee Czarnik announced the
Master Gardener Program of the University of Illinois Extension Service would
attend the Farmer's Market from 9:00 a.m. to Noon. j
Community Services will sponsor a "Treasures and Trash Sale" at Elk Grove
High School on Saturday, June 30, 2007, at from 9:00 a.m. to 3:00 p.m. The
proceeds will benefit the Kenneth Young Center. Anyone interested in being a j
vendor should call 847-357-4121 for an application and further information.
The Elk Grove Spirit Award Committee is always looking for nominations.
Residents can acknowledge someone's good deed by nominating a person or
group for the Award. Nomination forms are available at the Village Hall, Library,
Pavilion and Jarosch Bakery.
7 VBM 6-19-07
There will be a Prescription Drop Off event on Saturday; June 30, 2007 from
8:00 a.m. to Noon. The event will be held in the lower level of the Charles J.
Zettek Municipal Building.
Meeting Schedule—The next meeting of the Board of Health and Community
Services will be held on Wednesday; June 20, 2007 at 7:00 p.m. in the lower level
of the Zettek Municipal Building.
C. LIQUOR COMMISSION - MAYOR JOHNSON
No Report
d. SPECIAL EVENTS COMMITTEE— MAYOR JOHNSON
No Report
e. O'HARE UPDATE —MAYOR JOHNSON
Court cases are still pending
f. BIKE RACE UPDATE —MAYOR JOHNSON
The Mayor discussed the bike race during the Mayors Report.
g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION —
MAYOR JOHNSON
Construction is proceeding in a timely manner and the demolition of the current
Police Building should take place prior to the July 17, 2007 Village Board
meeting. It is anticipated that by the end of winter and/or early spring of 2009 all
work will be completed. The Police Department will be relocated to 321 Bond
Street as of July 14, 2007. A special newsletter will be sent to residents with
information on the changes to entrances and new phone numbers. The new
Municipal building will serve the needs of the community for many years to come
in a more efficient and safer facility.
19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS —VILLAGE CLERK
None
20. UNFINISHED BUSINESS
Village Board— none
Village Attorney—A Gaming Ordinance is currently being prepared and will be
presented to the Board at a later date.
21. REPORT FROM THE VILLAGE MANAGER
No Report j
22. NEW BUSINESS
No Report
AUDIENCE — 8:14 p.m.
Leo Cox of 660 F. Versailles Circle and President of the Lake Cosman Townhome Association
told of beautification and landscaping projects planned by the Townhouse Association. Mr.
Cox's presentation to the Board included: (1). A request that Elk Grove Village assist with
watering services for the new plantings on the three islands located on the Village streets within
the Townhouse properties, (2). The Village consider a reduction of permit fees and tap.fees for
the Town homes, (3). A request, following considerable discussion, that the Village consider
taking over maintenance of all sidewalks within the Village.
j
8 VBM 6-19-07
0
Mayor Johnson responded that the Village does not have an irrigation system nor do they water
established plantings throughout the Village. He said Village staff would review the records to
confirm whether the islands or courts on the Townhouse property are considered public or
private property.
The Mayor said it would not be appropriate for the Village to help with costs for private
landscaping improvements. Mayor Johnson talked about fees saying that they are disbursed
evenly between all residents. The Mayor talked about the private parking areas and street
resurfacing needs of the Town home property. He noted Versailles had been resurfaced several
years ago, and the Village had replaced curbs and sidewalks that were not a part of the private
driveways. The Village's concrete replacement program offers homeowners replacement of
private driveways and aprons. All residents must be treated equally.
Marilyn Wilkerson; 342 Banbury; stated her opposition to OTB.
Joe Meister; 920 Wisconsin Lane; recommended the Elk Grove Spirit Award be renamed to the
Bart K. Dill Spirit Award.
The Mayor announced this would be Trustee Dills last Village Board meeting as an elected
official. Trustee Dill resigned effective June 29, 2007 after serving in local government for over
34 years. Trustee Dill held offices on the Park Board and Library Board as well as Village
Trustee for the last 10 years.
Each Village Trustee took this opportunity to extend their appreciation and best wishes to
Trustee Dill in his retirement. The Trustees talked about their friendship with Trustee Dill
throughout the years commenting it had been an honor to serve on the Board with him.
Mayor Johnson said Trustee Dills retirement would be breaking a string of over ten years of the
same Board members serving on a Board. The Mayor said that in 10 years this Board had
approximately 215 Village Board meetings and talked about the "famil} relationship the Board
I
has. Mayor Johnson pointed out that for 34 years of Bart's life Bart served the community. No
elected official in the Village's history has served the community for that length of time.
Mayor Johnson issued a Proclamation honoring Village Trustee Bart K. Dill on his retirement
and proclaiming June 19, 2007 as Bart K. Dill day in the Village of Elk Grove Village as an
expression of gratitude for his outstanding service to the Village.
i
Trustee Dill introduced his family and announced that he and Terri had just celebrated their 52nd
Wedding Anniversary the day before. Trustee Dill thanked the people of Elk Grove Village for
their support. He spoke of the professionalism of Village staff and thanked them for their
kindness and assistance. He talked about his 10 years as a Trustee and thanked the Board
members noting his admiration for each. He talked about Mayor Johnson's leadership, devotion
and passion for Elk Grove Village. Trustee Dill thanked his family and said he is a better person
today because of their patience with him.
23. ADJOURNMENT �
Motion to adjourn the meeting at 9:02 p.m.
MOVED: Trustee Feichter SECONDED: TrusteeCzarnik
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Dill, Feichter
NAYS: None
ABSENT: None
MOTION CARRIED
i
Ann I. Walsh
Village Clerk
Mayor Craig B. Johnson
Village of Elk Grove Village
9 VBM 6-19-07 j
f
— I