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HomeMy WebLinkAboutAGENDA - 12/14/2010 - VILLAGE BOARD Next ORD: 3250 (3253) Next RES. 65-10 (71-10) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING December 14, 2010 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Reverend Ho, Light Bearer Community Church) 3. Approval of Minutes of November 9, 2010 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: November 30, 2010 $ 547,194.86 December 14, 2010 $ 1,721,135.01 6. CONSENT AGENDA A) Consideration to waive permit fees (attached) for the Elk Grove Park District for the installation of a non-illuminated free-standing sign located at 499 Biesterfield Road in the amount of$125. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration to waive permit fees (attached) for the Lutheran Church of the Holy Spirit for exterior door replacement'to comply with ADA requirements for property located at 150 Lions Drive at Elk Grove Boulevard in the amount of$300. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration to waive pepmlt fees (attached) for the Northwest Filipino Baptist Church for the installation of a fire alarm system for property located at 1900 Nerge Road in the amount of$50. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) D) Consideration to waive alarm fees (attached) from the Elk Grove Public Library for their annual alarm license for property located at 1001 Wellington Avenue in the amount of$25. Agenda for VB Meeting 12-14-10 2 (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) E) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, Easements, to permit the construction of a garage that will encroach four feet (4') into the rear ten foot (10') public utility easement and one and one-half feet (1.5') into the side seven and one-half foot (7.5') public utility easement at 1486 William Clifford Lane. (The property owners are seeking a variation to construct a garage within a public utility easement. Comcast, AT&T, Nicor Gas, and ComEd have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easements. There are currently Village-owned utilities within these easements; however, there should be no negative impact on drainage, provided the proper grades are maintained. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) F) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, Easements, to permit the construction of a shed which will encroach three feet (3') into the ten foot (10') public utility easement along the rear property line at 1217 Carswell Avenue. (The property owners are seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor Gas, and ComEd have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration of a request to allow Police Commander John Nowacki to attend the 244 1h Session of the FBI National Academy at an estimated cost of$3,600. (The FBI National Academy is a professional course of study for United States and International law enforcement leaders that serves to improve the administration of justice in police departments and agencies at home and abroad. (In addition, the Academy serves to raise the law enforcement standards, knowledge, and cooperation worldwide. (Village Board approval is required as this cost exceeds $2,000.) H) Consideration to authorize Police Sergeant James Lancaster to attend the Northwestern University Center for Public Safety's School of Police Staff and Command at an estimated cost of$4,200. (Northwestern University provides a 10-week training program for law enforcement employees entering management and supervisory positions. Elk Grove Village has standardized on sending its Police Sergeants to this training program. Agenda for VB Meeting 12-14-10 3 (Village Board approval is required as this cost exceeds $2,000.) n Consideration to award a purchase contract to the most responsive and responsible bidder Safetylane Equipment Corporation of Bloomington, IN for a Four Post Drive-On Heavy Duty Vehicle Lift in the amount of$48,960 from the Capital Replacement Fund. (The Department of Public Works went to bid for a Four Post Drive-On Heavy Duty Vehicle Lift. A total of four (4) contractors obtained bid documents and all four (4) submitted bids. (Two (2) of the bidders did not meet the minimum requirements of the contract specifications, therefore these bids are considered non-responsive. (The most responsive and responsible bid was received from Safetylane Equipment Corporation. (A report from the Director of Public Works, recommending approval, is attached.) J) Consideration of the following: • To increase the Capital Projects Fund in the amount of $25,970 for expenditure of the Build America Bond Funds; and • To award a professional services contract to SEC Group, an HR Green Company, for the Build America Bond Street Resurfacing Program in an amount not to exceed $25,970 from the Capital Projects Fund. (The Village Board recently authorized the resurfacing of various Village roadways as part of the Build America Bond Program. -(The first contract for the street resurfacing will include Delphia Avenue, Bonita Avenue, Bianco Drive, Victoria Lane, Ridge Avenue, Maple Lane, and Tonne Road. (The project is targeted for a February 2011 construction letting with an estimated completion in early July 2011. (A proposal to develop contract plans and specifications for the improvement was solicited from SEC Group, an HR Green Company. (SEC Group recently completed the design and construction engineering for the Northwest Point reconstruction and has extensive knowledge of municipal roadway improvements. (SEC Group has an excellent reputation with various municipalities and the State. (A report from the Director of Public Works, recommending approval, is attached.) K) Consideration of the following: • To increase the Capital Projects Fund in the amount of $18,454.70 for additional expenditure of the Build America Bond Funds; and • To increase the purchase order previously awarded to Trine Construction Corporation, of West Chicago, IL for the Gloucester and Beisner Watermain Improvements in the amount of $18,454.70 in the Capital Projects Fund, for a total purchase order of $443,869.50. (On July 13, 2010, the Village Board awarded a construction contract to Trine Construction Corporation for the construction of the Beisner Road and Gloucester Road Watermain Improvement Project. Agenda for VB Meeting 12-14-10 4 (The original watermain design on Gloucester Road showed the watermain installation in the grass parkway easement area north of the street. Utility conflicts prevented the installation of the watermain in the parkway. (The watermain had to be relocated under the street, thus increasing the project cost for trench backfill and asphalt pavement restoration. (The net result is that the improvement requires an increase to the contract. (Adequate funds are available within the Build America Bond Program to cover this cost. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) L) Consideration to waive the formal bidding process and award a sole source purchase contract to CDS Office Technologies of Addison, IL for the purchase of a video conferencing system and interactive white boards in the amount of$41,864.89 from the Emergency Management Fund as part of the Illinois Law Enforcement Alarm System (ILEAS) Grant. (On August 17, 2010, the Village Board increased the Emergency Management Fund in the amount of $70,075 following the Fire Department's receipt of the 2009 EOC Technology Grant from the ILEAS. (The 2009 EOC Technology Grant budget includes: a video conferencing system, digital GPS cameras, Incident Management software development, mobile radios, laptop computers, "SMART" computer monitor, and a multifunction printer/copier. (Several communities near Elk Grove Village, including Barrington, Buffalo Grove, Hoffinan Estates, Palatine, and Rolling Meadows have also received this grant. (Elk Grove Village met with all of these communities and received presentations from three (3) vendors that could provide a video conferencing system and interactive white boards. (After the presentations, it was determined that CDS Office Technologies provided the most versatile program, with the best value, and will serve as the standard for the area. (Purchase of this equipment will allow our Emergency Operations Center (EOC) to video conference with the State, County, and local EOCs, as well as connect with all four(4) fire stations, Public Works, and the Communication Van. (The cost of the equipment also includes a one-year Assurance Maintenance Agreement. (A report from the Fire Chief, recommending approval, is attached.) M) Consideration to adopt Resolution No. 65-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 160-200 King Street. (EMCO Gears, Inc. is seeking a Class 6B for property located at 160-200 King Street. (EMCO is a distributor of transmission parts for the automotive and aerospace industries. (EMCO intends to purchase the 40,150 square foot facility and invest approximately $500,000 into the site. (EMCO operates facilities in Indiana and North Carolina, and they are proposing to relocate its Chicago operation along with twenty-two (22) employees to Elk Grove Village. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building qualifies for Agenda for VB Meeting 12-14-10 5 6B classification with special circumstances because the property is a purchase for value with substantial rehabilitation that has been vacant for less than twenty-four months. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) N) Consideration to adopt Resolution No. 66-10 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1260 Landmeier Road. (George Gullo Development Corporation is currently negotiating with a lease for 1260 Landmeier Road with a business that sells and distributes machine tools. (The prospective tenant would occupy the entire 11,560 square foot facility for their use. It is anticipated that this business will generate 10-15 full-time employees. This would be the company's first facility in the United States, as they are based in Turkey. (George Gullo Development has allocated$60,000 for tenant improvement costs. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building qualifies for 6B classification with special circumstances because the property has been vacant for less than twenty-four months and is without purchase for value. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) O) Consideration of the following: • To adopt Resolution No. 67-10 (attached) appropriating funds in the amount of $1,368,400 for the Busse Road (IL Route 83) and Pratt Boulevard Intersection Improvement known as State Section 09-00057-00-CH; and • To adopt Resolution No. 68-10 (attached) authorizing the Mayor and Village Clerk to execute a Local Agency Agreement for Federal participation between the Village of Elk Grove Village and Illinois Department of Transportation (Section 09-00057-00-CH). (This agreement provides for funding for construction and construction engineering for the proposed intersection improvement. (The project includes the lengthening of the left turn lanes on all four legs, resurfacing the north and south legs of Busse Road, full reconstruction of east and west legs of Pratt Boulevard, traffic signal modernization, drainage improvements, and watermain replacement along Pratt Boulevard. (The total estimated construction and construction engineering cost for the project is $3,740,000. (The Village has secured funding for the project through the Surface Transportation Program in the amount of$2,371,600. Agenda for VB Meeting 12-14-10 6 (A resolution appropriating the non-Federal share of construction and construction engineering costs ($1,368,400) must be adopted by the Village as a function of the execution of this Agreement. (Adequate funds for the project have been budgeted and are available in the Industrial/Commercial Revitalization Fund and Water/Sewer Fund. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) P) Consideration of the following: • To adopt Resolution No. 69-10 (attached) appropriating funds in the amount of $1,563,000 for the Busse Road (IL Route 83) and Greenleaf Avenue Intersection Improvement known as State Section 09-00056-00-CH; and • To adopt Resolution No. 70-10 (attached) authorizing the Mayor and Village Clerk to execute a Local Agency Agreement for Federal participation between the Village of Elk Grove Village and Illinois Department of Transportation (Section 09-00056-00-CH). (This agreement provides for funding for construction and construction engineering for the proposed intersection improvement. (The project includes the lengthening of the left turn lanes on all four legs, resurfacing the north and south legs of Busse Road, full reconstruction of east and west legs of Greenleaf Avenue, traffic signal modernization, drainage improvements, and watermain replacement along Greenleaf Avenue. (The total estimated construction and construction engineering cost for the project is $4,125,000. (The Village has secured funding for the project through the Surface Transportation Program in the amount of$2,562,000. (A resolution appropriating the non-Federal share of construction and construction engineering costs ($1,563,000) must be adopted by the Village as a function of the execution of this Agreement. (Adequate funds for the project have been budgeted and are available in the IndustriaUCommercial Revitalization Fund and Water/Sewer Fund. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) Q) Consideration to adopt Ordinance No. 3250 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village. (Adoption of this Ordinance will reduce the authorization levels for Secretary, Senior Clerk, Fire Inspector, Deputy Fire Chief- Fire Department; Deputy Chief, Senior Clerk, and Police Officer — Police Department; Custodian — Public Works Department; and Assistant Village Manager to Assistant to the Village Manager—Village Manager's Office.) R) Consideration of the following: • To adopt Ordinance No. 3251 (attached) authorizing the Levy and collection of taxes for the Corporate and Municipal purpose of the Village of Elk Grove Village for Fiscal Year beginning May 1, 2011 and ending April 30, 2012; and • To adopt Ordinance No. 3252 (attached) abating a portion of the 2010 Property Taxes levied for certain taxable General Obligation Bonds, Series 2010, of the Village of Elk Grove Village. Agenda for VB Meeting 12-14-10 7 (The General Corporate levy represents an $85 decrease, or zero percent (0%) change, from the prior year as established at the October 26, 2010 Village Board meeting. (The 2010 Property Tax ordinance is in the amount of $20,094,930. An ordinance abating $409,047 for the 2010 Build America Bonds is also included, thus reducing the net levy to $19,685,883. (The tax levy ordinance must be approved by the Mayor & Board of Trustees and filed by the Village Clerk with the County Clerks of Cook and DuPage Counties on or before the last Tuesday in December, in accordance with State Statutes. (A report from the Director of Finance, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Add Streets to 2010 MFT Street Resurfacing Program d. Shadywood Lane Drainage Study e. 2011 MFT and Build America Street Program f Crossen Avenue Storm Sewer Rehabilitation 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue &Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik Agenda for VB Meeting 12-14-10 8 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket #10-2 - Public Hearing to consider a petition for Special Use for the expansion of production packaging and dry storage services on the property located at 2601 American Lane. (PH 10-17-2010) b. PC Docket #10-3 — Public Hearing to consider a petition for rezone of property from I-1 to B-3 for a White Castle Restaurant with a drive through facility on property located at 1800 Oakton Street. (PH 12-08-2010) 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Cavallim, Miller, Pye, Sammarco, Schmidt, Tromp ADDENDUM TO REGULAR VILLAGE BOARD AGENDA December 14, 2010 7:00 p.m. 6. CONSENT AGENDA (continued) S) Consideration to authorize the Cable Television Fund to solicit bids for the purchase of a 12-input video switcher, editing system, and streaming video appliance from the Fiscal Year 2011 budget. (Due to the conversion of a retired ambulance into an EGTV Production Van coming in more than $40,000 under budget, the Cable Coordinator would like to purchase three (3) capital items in this year's budget rather than next year. (Included in those purchases is a 12-input video switcher, which is estimated at $25,000. (If approved, the Cable Television Coordinator would like to bid this item as it is more than$20,000. (As these items are not in the current Cable Television Fund budget, Village Board approval is required. (A report from the Deputy Village Manager, recommending approval, is attached.) T) Consideration to adopt Ordinance No. 3253 (attached) amending Section 6-3-11 entitled "Automated Traffic Law Enforcement System" of Chapter 3 entitled "General Traffic Provisions" of Title 6 entitled "Police Department; Motor Vehicles and Traffic; Ordinance Violations" of the Municipal Code of the Village of Elk Grove Village. (These amendments are necessary in order to comply with the new State statute pertaining to red light camera violations.) c: Johnson (2), Czarr ik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Knickerbocker, Cavallini, Miller, Pye, Sammarco, Schmidt, Tromp, Keegan (7)