HomeMy WebLinkAboutAGENDA - 01/11/2011 - VILLAGE BOARD Next ORD: 3254 (3256)
Next RES. 1-11 (4-11)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
January 11, 2011
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Rich Zawistoski, Christus Victor Lutheran Church)
3. Approval of Minutes of December 14, 2010
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: December 31, 2010 $ 509,507.57
January 11, 20.11 $ 1,172,509.95
6. CONSENT AGENDA
A) Consideration of the following:
• To waive alarm fees (attached) for Community Consolidated School District 54 for the
annual alarm license fee for three (3) schools in the amount of$75; and
• To waive alarm fees (attached) for Community Consolidated School District 59 for the
annual alarm license fee for eleven (11) alarms located at seven (7) facilities in the
amount of$275.
(It has been the past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
B) Consideration to award a professional service contract to Ayers Associates Inc. of Madison,
WI for color aerial photography and digital ortho-imagery mapping as part of the GIS
Consortium purchasing agreement in the amount of$20,741 from the Water/Sewer Fund.
(On April 8, 2008, the Village adopted a resolution accepting membership into the GIS
Consortium.
(The GIS. Consortium (GISC) is a group of local communities that have worked
together to develop a cost-effective solution for implementing geographic information
systems (GIS) and related technologies.
(One cost-effective solution is to purchase aerial photography in bulk through the
Consortium's 17 municipalities.
(The GIS Consortium Board of Directors appointed a Base Mapping Committee to
initiate a selection process for a photogrammetric mapping consultant. In the spring of 2008,
that committee sent out a request for qualifications and recommended to the Board of
Directors in the fall of 2008 to award a contract to Ayers Associates.
(As part of the pricing agreement, Ayers uses economies of scale to provide their
services at a reduced price.
Agenda for VB Meeting 0l A I A 1 2
(The Village Board previously approved a contract for aerial photography on
December 8, 2009. Due to airspace constraints in the Spring of 2010, we were unable to
obtain the imagery. The Village is hoping for better success with our second attempt.
(Sufficient funds are budgeted and available in the Water/Sewer Fund.
(A report from the Deputy Village Manager, recommending approval, is attached.)
C) Consideration of a request to hold a Public Hearing before the Plan Commission to consider
the petition of Chicago SMSA Limited Partnership d/b/a Verizon Wireless for a Special Use
permit and zoning variation to replace an existing light standard with a stealth wireless
communications tower at 500 W. Elk Grove Boulevard.
(Verizon Wireless is seeking to replace an existing sixty-foot (60') light standard with a
stealth wireless communications tower at the Elk Grove High School football/soccer field.
(The overall proposal would result in the elimination of the six (6) existing sixty-foot
(60') light standards, and replace them with two (2), one hundred-foot (100') stealth towers
and two (2), eighty-foot (80') light standards.)
D) Consideration to award a professional service contract to Powell Tree Care, Inc. of Elk
Grove Village, IL for high-branch tree trimming and pruning services in the amount of
$64,845.
(Powell Tree Care, Inc. was awarded the contract on December 9, 2008, to provide
high-branch tree trimming and pruning services for Village parkway trees.
(This contract covered the 2009 program, with the option of two annual renewals
through 2011.
(Powell Tree Care, Inc. has successfully completed parkway tree trimming for the past
five (5) years, has provided excellent service, and has been responsive to staff and the
community.
(The 2011 program will consist of 1,980 trees selected within Leaf Sections 3, 5, and 9,
as well as Talbots Mill and Circle Bay subdivisions.
(The contract specifies a unit cost of$32.75 per tree in 2011.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
E) Consideration to award a professional service contract to the most qualified and responsive
bidder, Kenny Construction Company of Northbrook, IL for the cured-in-place sanitary
sewer rehabilitation project in the amount of$811,595 from the Capital Projects Fund as part
of the Build America Bonds program.
(On December 14, 2010, the Village opened sealed bids for the large diameter cured-
in-place sanitary sewer rehabilitation project.
(The most qualified and responsive bidder was Kenny Construction Company, whose
bid was 11%below the engineer's estimate.
(Kenny meets the requirements of the specifications and has satisfactorily completed
similar projects for the Village of Mount Prospect, the City of Chicago, and the Metropolitan
Water Reclamation District (MWRD).
(This project will clean, video inspect, and line the 24-inch and 30-inch sanitary sewer
lines in Basins 5, 6, and 10.
Agenda for VB Meeting 01-11-11 3
(The location and size of these lines will require different operational parameters for
installation than the Village previously lined. As a result, Kenny Construction will be
participating in an informal meeting for the residents in early February.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
F) Consideration to increase the FY 2010-11 Capital Projects Fund to allow for the construction
of the remaining Build America Bond infrastructure projects in the amount of$7,320,000.
(The Village initially obtained $13 million in Build America Bond funding for capital
projects within the community. Thus far, the Village has expended $5,680,000 of the
funding on roadway improvements at Northwest Point and Nicholas Boulevard, water main
improvements along Victoria and Delphia Lanes, Beisner and Gloucester Roads, and sewer
lining projects.
(The remaining funds must be expended prior to the end of 2011.
(The remaining projects are currently being designed and engineered for bidding this
spring. Those projects include various roadway improvements, storm sewer improvements,
wastewater lining, and water main reconstruction improvements.
(A report from the Director of Public Works on this item was previously distributed.)
G) Consideration to adopt Resolution No. 1-11 (attached) authorizing the continued
participation in the Northern Illinois Municipal Electric Cooperative (NIMEC) and
authorizing the Village Manager to approve a contract with the lowest cost electricity
provider.
(The Village joined NLMEC in 2006 to jointly purchase electricity from a third-party
vendor in response to the deregulation of this industry in the State of Illinois.
(The Village is currently under contract to purchase electricity from Exelon
Corporation for the period of June 1, 2010 until May 31, 2011.
(NIMEC is preparing to seek competitive pricing in February' for the supply of
electrical energy. Similar to previous years, the Village is required to accept the market-
price bid within 24-hours of submittal.
(A report from the Director of Public Works, recommending approval, is attached.)
H) Consideration to adopt Resolution No. 2-11 (attached) authorizing the Mayor and Village
Clerk to execute a License Agreement between the Village of Elk Grove Village and
T-Mobile Central LLC for work to be done at 676 Meacham Road.
(The Ground Lease Agreement for cellular communications between the Village and
T-Mobile allows for the installation and placement of certain utilities on Village property.
(This License Agreement allows T-Mobile to install fiber cable from the Village's
right-of-way to their existing equipment shelter.)
1) Consideration to adopt Resolution No. 3-11 (attached) determining the appropriateness for
Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1390 Howard Street.
(Gem Exteriors is seeking a Class 6B for property located at 1390 Howard Street.
Agenda for VB Meeting 01=11-11 4
(Gem Exteriors' operations consist of warehousing and distributing roofing and siding
equipment and parts. They are currently located in Itasca, but intend to lease the 6,241
square foot building and occupy it as their primary business location.
(They will be moving their workforce of ten (10) employees to the new location, but
plan on hiring an additional five (5) to ten (10) employees eventually.
(This property has been vacant since March 1, 2009 and in need of substantial
rehabilitation. The applicant intends to invest$15,000 to refurbish the existing facility.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This building qualifies for
6B classification with special circumstances based upon substantial rehabilitation, purchase
for value and less than twenty-four months of continuous vacancy.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
J) Consideration to adopt Ordinance No. 3254 (attached) annexing certain property to the
Village of Elk Grove Village and rezoning same in accordance with the Village's
Comprehensive Plan and Zoning Map.
(The unincorporated Cook County parcels to be annexed are less than sixty (60) acres,
wholly bounded by the Village of Elk Grove Village, and not within the limits of any other
municipality.)
K) Consideration to adopt Ordinance No. 3255 (attached) granting a Special Use permit to
Northstar Foods Inc. to permit a food processing facility in an I-2 Industrial Zoned District
located at 2601 American Lane.
(This item was previously discussed at the December 14, 2010 Village Board Meeting
and currently appears under Unfinished Business for the Village Attorney.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Shadywood Lane Drainage Study
d. 2011 MFT and Build America Street Program
e. Crossen Avenue Storm Sewer Rehabilitation
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
c. Class 613 Fee
Agenda for VB Meeting 01-11-11 5
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Master Plan to Revitalize the Business Park
c. Busse Road, Greenleaf Avenue &Pratt Boulevard Intersection Projects
d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
e. Lighting of Meacham Road from Nerge Road to Biesterfield Road
f. Biesterfield Road & 1-290 Intersection
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Cza ruk
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket #10-3 — Public Hearing to consider a petition for rezone of property from I-1 to
B-3 for a White Castle Restaurant with a drive through facility on property located at 1800
Oakton Street. (PH 1-12-2011)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
.a. Direct the Village Attorney to prepare the necessary documents for Special Use for the
expansion of production packaging and dry storage services on the property located at
2601 American Lane.
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
Agenda for VB Meeting 01-11-11 6
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or
services should contact the Village Clerk, preferably no later than five days before the meeting.
c: Johnson (2), Czarmk, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker, Cavallim, Miller, Pye, Sammarco, Schmidt, Tromp