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Home My WebLink AboutAGENDA - 02/08/2011 - VILLAGE BOARD Next ORD: 3256 (3257) Next RES. 7-11 (9-11) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING February 8, 2011 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Timothy Manwell, Lutheran Church of the Holy Spirit) 3. Approval of Minutes of January 25, 2011 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: January 31, 2011 $ 569,373.24 February 8, 2011 $ 269,486.19 6. CONSENT AGENDA A) Consideration of a request from the Heart and Hand Foundation to waive the peddler license fee to sell fundraising calendars door-to-door in the amount of$25. (The Heart and Hand Foundation is a not-for-profit 501(c)(3) organization based out of Elk Grove Village. The Foundation provides specialized gear to military working dogs employed in war zones. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) B) Consideration of a request from the Lutheran Church of the Holy Spirit for a temporary one- day Class A Liquor License and waiver of fees for a "Spread the Spirit" musical celebration in the amount of$2,900. (The Lutheran Church of the Holy Spirit is hosting the event on Sunday, February 27, 2011. The event is open to the public. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) C) Consideration of the following: • Amend the meeting time for the March 8, 2011 Village Board Meeting to begin at 5:00 p.m.; and • Amend the meeting time for the July 19, 2011 Village Board Meeting to begin at 5:00 p.m. Agenda for VB Meeting 02-08-11 2 (The March meeting is being moved from 7:00 p.m. to 5:00 p.m. to accommodate the Village Board, The July meeting has been moved from 7:00 p.m. to 5:00 p.m. due to the Mid-Summer Classics concert scheduled on that day.) D) Consideration to increase a purchase contract to North American Salt Company of Overland Park, KS for the purchase of rock salt for the 2010/2011 winter season at a cost of$50,712. (On March 23, 2010, the Village Board awarded a contract to North American Salt Company for the purchase of 4,000 tons of salt, with the option to purchase an additional 20% if needed. (As of January 31, 2011, the Village has used 3,100 tons. It is anticipated that the Village will use 1,800 tons for the remainder of the winter season and have approximately 1,900 tons in storage. (As such, Public Works is requesting the purchase of the additional 20% on the contract, or 800 tons of salt. (Any remaining salt will be stored in the Village's salt storage dome which is anticipated to be completed this April. (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder, John Neri Construction Company in Addison, IL, for the Shadywood Lane Drainage Improvements in the amount of$87,300 from the Capital Projects Fund as part of the Build America Bonds program., (On January 20, the Village opened sealed bids for the Shadywood Lane Drainage Improvements project. A total of eighteen (18) contractors obtained bid documents, with seven (7) submitted bids. (This project will replace and adjust a number of storm sewer structures, reconstruct several, and add a few additional structures. This work is one phase of the storm sewer improvements planned in the area. (John Neri Construction meets the requirements of the specifications, and has satisfactorily completed similar projects for other governmental agencies and performed numerous projects for the Village that included this type of work. (A report from the Director of Public Works, recommending approval, is attached.) F) Consideration to award a construction contract to the lowest responsive and responsible bidder Trine Construction Corporation of West Chicago, IL for the Crossen Avenue Culvert Improvements in the amount of $371,474.10 from the Capital Projects Fund as part of the Build America Bonds program. (On February 1, the Village opened sealed bids for the Crossen Avenue Culvert Irmprovements. A total of twenty-one (21) contractors obtained bid documents, with thirteen (13) submitted bids. (The project will require the removal of deteriorated metal culvert pipe and replace them with reinforced concrete pipe. (Trine Construction meets the requirements of the specifications and has satisfactorily completed similar projects for other governmental agencies that included this type of work. In addition, they have also successfully completed projects for the Village. ,L Agenda for VB Meeting 02-08-11 3 (A report from the Deputy Director of Public Works, recommending approval, is attached.) G) Consideration to increase an existing construction contract with Vian Construction Co., Inc. of Elk Grove Village, IL for the Delphia Avenue Watermain Improvements Project in the amount of$36,752.19, for a total contract of$836,695.19 from the Capital Projects Fund as part of the Build America Bonds program. (On July 13, 2011 the Village Board awarded a contract to Vian Construction for the Delphia Avenue Watermain Improvements Project. (The original watermain improvement was designed with the expectation that the existing watermain would be five and a half feet (5.5') below ground. It was found that the watermain at Bianco Drive and Crest Avenue was approximately ten feet (10') below grade. (The depth of the watermain, along with additional utility conflicts, required that a much larger portion of the road be excavated near the watermain, resulting in additional costs for trench backfill and asphalt pavement. (Additional costs were also incurred from the need to connect to Ridge Avenue by pressure connection, instead of a cut-in connection, to prevent Ridge School from being without water. (These changes and additions to the original contract will result in the initial $799,943 contract increasing by $36,752.19, for a total contract of $836,695.19 from the Capital Projects Fund as part of the Build America Bonds program. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) IT) Consideration to award a professional services contract to Wills Burke Kelsey Associates, Ltd. of St. Charles, IL for a stormwater study for municipalities adjacent to Salt Creek as part of the second phase of the Busse Woods Dam Modification Project in the amount of $34,700 from the Capital Projects Fund. (Prior to starting the second phase of the Busse Woods Dam Modification Project a stormwater study for municipalities adjacent to Salt Creek in DuPage County has been requested. (Wills Burke Kelsey Associates is a sub-consultant for the Busse Woods Dam Modification Project, and would perform this study at the request of the DuPage municipalities potentially benefitted by the Busse Woods Dam Modification Project. (The project scope includes storm water hydraulic modeling of DuPage County using DuPage's FEQ stormwater model and incorporating the proposed changes to the Busse Woods Dam in conjunction with potential operational changes at the storcnwater detention facilities downstream in DuPage. (Eleven (11) municipalities in DuPage County potentially benefitting from this improvement have been asked to contribute $2,000 each to cover a portion of this contract. It is anticipated that six (6) of the eleven (11) municipalities will participate. An additional $25,000 has been pledged by DuPage County. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) :v Agenda for VB Meeting 02-08-11 4 1) Consideration to award a professional service contract to Pierce Manufacturing of Weyauwega, WI for corrosion repairs to the Fire Department tower truck in the amount of $39,981. (While the tower truck was in for warranty repairs, Pierce Manufacturing identified some areas of serious corrosion damage to the frame, hydraulic system, and the rear bumper of the vehicle. (Fleet Services and Fire personnel inspected the corrosion damage to these areas as Pierce was repairing the warranty issues. (Pierce Manufacturing can eliminate the corrosion at a greatly reduced price since the vehicle is already disassembled for the warranty repairs. (The elimination of the corrosion will extend the life of Tower 7 for several years. (A report from the Fire Chief, recommending approval, is attached.) 7) onsideration to adopt Resolution No.,1�1 (attached) determining the appropriateness for C s 6B status pursuant to the Cook County Real Property Classification Ordinance as amen d February 15, 2006 for certain real estate located at 321 Bond Street. (Gullo temational Development Corporation is seeking a Class 6B for the 25,675 square foot bui ng located at 321 Bond Street. (Gullo Inte tional intends to invest approximately $650,000 to reconfigure and rehabilitate the prope to bring it to what the market requires for a functional industrial building. (Gullo International is s ing a Class 6B exemption with Special Circumstances based upon occupation of a vacant b i ding with less than twenty-four continuous months of vacancy, purchase for value, and sub tial rehabilitation. (Eligibility requirements for 6B sta s are new construction, substantial renovation or purchase of buildings that have been vacant r a period of time. This building qualifies for 6B classification with special circumstances sed upon occupation of an abandoned building with less than twenty-four continuous mo s of vacancy, purchase for value, and substantial rehabilitation. (Property approved for Class 6B status allows the ner of the property to have the assessment level lowered for a period of twelve years. The sessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, a 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value i Cook County. (A report from the Director of Business Development and Marke recommending approval, is attached.) /Le/12o-7 o h&W K) Consideration to adopt Resolution No. F—i i-(attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1281 Arthur Avenue. (AMB Property Corporation is seeking a Class 6B for the 38,908 square foot building located at 1281 Arthur Avenue. (The property has been vacant since April 30, 2009. It is likely the application process with Cook County will not be completed until after the 24-month requirement. If approved, the approval will be contingent upon the property remaining vacant until May 1, 2011. (AMB is seeking the Class 613 with special circumstances as there will not be a purchase for value, but the property will be abandoned for a period of more than 24 months. „ Agenda for VB Meeting 02-08-11 5 (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building qualifies for 6B classification with special circumstances as there will be no purchase for value, but the period of abandonment will be more than twenty-four(24) months. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) L) Consideration to adopt Ordinance No. 3256 (attached) rezoning property from I-1 Restricted Industrial District to B-3 Business District. (Approval will allow for the construction of a White Castle restaurant. (This item was previously discussed at the January 25, 2011 Village Board Meeting and currently appears under Unfinished Business of the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Shadywood Lane Drainage Study d. 2011 MFT and Build America Street Program e. Crossen Avenue Storm Sewer Rehabilitation 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review c. Class 6B Fee 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects r' Agenda for VB Meeting 02-08-11 6 d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE -Trustee Franke 15. PARADE COMMITTEE- Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket #11-1 — Public Hearing to consider a petition for a Special Use Permit and zoning variation to replace an existing light standard with a stealth wireless communications tower and new residential-friendly lighting at 500 W. Elk Grove Boulevard. (PH 2-2-2011) 17. ZONING BOARD OF APPEALS -Village Manager Rummel 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czamik c. Liquor Commission- Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. Prepare the necessary documents for rezone of property from I-1 to B-3 for a White Castle Restaurant with a drive through facility on property located at 1800 Oakton Street. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State taws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Proclmo, Rummel, Roan, Keegan (7), Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp