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Home My WebLink AboutAGENDA - 02/22/2011 - VILLAGE BOARD Next ORD: 3257 (3257) Next RES. 8-11 (11-11) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING February 22, 2011 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation(Pastor Hwa-Young Chong, Prince of Peace United Methodist Church) 3. Approval of Minutes of February 8, 2011 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: February 22, 2011 $ 261,251.38 6. CONSENT AGENDA A) Consideration of a request from the Elk Grove Lions Club for a temporary one-day Class D (beer and wine only) Liquor License and waiver of fees associated with their annual Trivia Night Contest in the amount of$2,100. (The Elk Grove Lions Club is hosting their annual Trivia Night Contest event on Saturday, March 25, 2011 from 7:00 p.m. to 10:00 p.m. at Queen of the Rosary. The event is open to the public, but pre-registration is required. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) B) Consideration to accept an Assistance to Firefighters Grant (AFG) from Federal Emergency Management Agency (FEMA) and award a sole source purchase contract to Air One of South Elgin, IL for the purchase of Self Contained Breathing Apparatus in an amount not to exceed $183,950. (The Elk Grove Village Fire Department has been awarded the Assistance to Firefighters Grant for Self Contained Breathing Apparatus(SCBA) through FEMA. (The grant covers 90% of the total purchase. As such, the Village will receive a reimbursement check in the amount of $165,555, and the Village will pay the remaining $18,395. (Air One is the designated area distributor (sole source provider) of MSA SCBA equipment. MSA is the designated brand that the Department is standardized on. (A report from the Fire Chief, recommending approval, is attached.) C) Consideration of the following: • To rescind the Village Board's January 25, 2011 authorization to issue a purchase contract for Police squad cars from the State of Illinois Joint Purchasing Contract; and to authorize the issuance of a new purchase contract for the purchase of seven (7) Ford Agenda for VB Meeting 02-22-11 2 Crown Victoria Police vehicles from the State of Illinois Joint Purchasing Contract in the amount of$170,282 to be paid from the Capital Replacement Fund; and • To award a purchase contract for three (3) 2011 Ford Expedition 4x4 special service package vehicles from Landmark Ford in Springfield, IL under the State of Illinois Joint Purchasing contract in an amount not to exceed $79,671 to be paid from the Capital Replacement Fund. (The recent blizzard provided a number of challenges to the Police Department, especially in terms of responding to calls for assistance. (A challenge that the Department faced was that it had no first line four-wheel drive vehicles to traverse through the snow. As a result, the Police Department had to borrow two (2) four-wheel drive pick-up trucks from Public Works and a four-wheel drive vehicle from EGTV Channel 6. (In reviewing the most recent events, as well as the flooding events during the past several years, the Police Department would like to add several four-wheel drive vehicles to their fleet. (The purchase of three (3) Ford Expedition vehicles would become supervisory vehicles and would be utilized in that capacity. (The Village has standardized on the Crown Victoria vehicles over the past decade. Ford will be eliminating the Crown Victoria vehicle as of March 1, 2011. This purchase will allow the Village to maintain its existing equipment (light bars, radios, prisoner shields, weapon racks, etc.) that is currently fitted for the Crown Victoria vehicles, while a replacement vehicle is contemplated for the future. (The total cost for seven (7) Crown Victoria vehicles is $170,282, and the total cost for three (3) Ford Expedition vehicles is $79,671 for a total purchase cost of$249,953, which is $18,935 less than the contract that was awarded on January 25, 2011. (A report from the Chief of Police was distributed previously.) D) Consideration to award a professional services contract to Entertainment Management Group to oversee and run the 2011 Mid-Summer Classics concert series in an amount not to exceed $70,000, of which $30,000 will be reimbursed back to the Village by the Elk Grove Park District. (This year, the Elk Grove Park District will be co-sponsoring the event, termed "Unity Within The Community," and splitting the overall contract expenses with the Village. As such, the Park District will be reimbursing the Village $30,000. (The third annual Mid-Summer Classics concert series will be held during the month of July, with concerts taking place each Tuesday during the month. (This year's acts include The Lovin' Spoonful, The Chicago Gold Revue, Hotel California"A Salute to the Eagles," and Micky Dolenz.) E) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition of Northstar Foods for a Special Use permit to operate a food processing facility at 2575 American Lane. (On January 11, 2011, the Village Board approved a Special Use permit for Northstar Foods for an adjacent parcel south of this site at 2601 American Lane. In December of 2005, Northstar Foods Inc. received a Special Use permit for an adjacent parcel east of this site located at 2600 Delta Lane. Agenda for VB Meeting 02-22-11 3 (Northstar Foods has been successfully operating their business and is seeking to expand. (This site will be used for the expansion of office administration, delivery and pick-up services, and to support the needs of a food processing facility collectively with the neighboring buildings.) F) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition of The Soccer Place for a Special Use permit and text amendment to construct and operate an outdoor soccer facility at property adjacent to the Devon Avenue Market shopping center at the northwest corner of Devon Avenue and Tonne Road. (The Soccer Place is seeking permission to construct and operate two outdoor soccer fields. The fields would be used from April through October. The proposal includes a request to light the fields, so that games can be played in the evening.) G) Consideration of the following: • To award a construction contract to the lowest responsive and responsible bidder Orange Crush, LLC in Hillside, IL for the 2011 Street Resurfacing Program— Section A in the amount of$1,187,766.65 from the Capital Projects Fund as part of the Build America Bonds program; and To adopt Resolution No. 8-11 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $894,887 from Motor Fuel Tax Funds (MFT) for the 2011 Street Maintenance Program. (On February 10, the Village opened sealed bids for the 2011 Street Resurfacing Program — Section A. A total of eight (8) contractors obtained bid documents, with six (6) submitting bids. (The project will provide milling, patching, and asphalt resurfacing on nearly 6.9 miles of residential and business park streets,as well as curb and sidewalk replacement. (Orange Crush, LLC meets the requirements of the specifications and has satisfactorily completed similar projects for other governmental agencies that included this type of work. (The bid for this project is 14.2% below the Engineer's Estimate. (The Capital Improvements Committee approved staffs recommendation for the 2011 MFT Program. (The total estimated cost of this program is $894,887. (Approval of this Resolution authorizes the Village to bid the 2011 MFT Program. (A report from the Director of Public Works, recommending approval, is attached.) /0-1/ H) Consideration to adopt Resolution No,9—+T'(attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1001 Morse Avenue. (Championship LLC is seeking a Class 6B for the 37,746 square foot building located at 1001 Morse Avenue. (Championship is a manufacturer and distributor of billiard supplies and equipment. (Contingent upon the Class 6B being approved, Championship will be moving its operation from Lincolnwood and intends on occupying the building and creating twenty- three (23)jobs. Agenda for VB Meeting 02-22-11 4 (They are seeking a Class 6B with special circumstances based upon occupation of property that is vacant for more than twenty-four months, without purchase for value, and substantial rehabilitation. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building qualifies for 6B classification with special circumstances based upon occupation of a vacant building for more than twenty-four continuous months, without purchase for value, and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 1) Consideration to adopt Resolution No. 10 11'(attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 945/965 Lively Boulevard. (George Gullo Development on behalf of 221 Lively Building Venture, is requesting a Class 6B resolution for 945/965 Lively Boulevard. (221 Lively Building Venture intends to lease the property to a prospective tenant who would be relocating from New Jersey. This tenant is a wholesale distributor of cabinets, granite, and plumbing supplies. (The prospective tenant would lease approximately 50% of the 15,000 square foot building and employ 8-10 people. Ownership has indicated that they will budget approximately $45,000 to rehabilitate the building. (Special Circumstances are required as the property has been vacant for more than 24 consecutive months and is without purchase for value. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been,vacant for a period of time. This building qualifies for 6B classification with special circumstances based upon the property being vacant for more than 24 consecutive months and being without purchase for value. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Deputy Village Manager,recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Shadywood Lane Drainage Improvements d. 2011 MPT and Build America Street Program e. Crossen Avenue Storm Sewer Rehabilitation Agenda for VB Meeting 02-22-11 5 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review . c. Class 6B Fee 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE- Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road &Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue &Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f. Biesterfield Road& I-290 Intersection 14. YOUTH COMMITTEE- Trustee Franke 15.PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket #11-1 — Public Hearing to consider a petition for a Special Use Permit and zoning variation to replace an existing light standard with a stealth wireless communications tower and new residential-friendly lighting at 500 W. Elk Grove Boulevard. (PH 2-23-2011) 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner .b. Board of Health& Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY Agenda for VB Meeting 02-22-11 6 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp