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Home My WebLink AboutAGENDA - 03/22/2011 - VILLAGE BOARD MINUTES Next ORD: 3259 (3260) Next RES. 12-11 (14-11) Recess: 6:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING March 22, 2011 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance - Invocation (Pastor Isaac Siprian, First Baptist Church) 3. Approval of Minutes of March 8, 2011 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: March 22, 2011 $ 330,143.90 6. CONSENT AGENDA A) Consideration of a request (attached) to renew a custodial services contract to Crystal Maintenance Services Corp. of Mount Prospect, IL for custodial services in an amount not to exceed $35,323. (The contract provided for four(4) annual renewals through April 30,2015. (The initial professional services contract was competitively bid in 2010. (The Village has had excellent service from Crystal Maintenance Services Corp. who has agreed to the contract renewal with no economic adjustments. (The contract period will be May 1, 2011 through April 30, 2012. (Adequate funds are budgeted in the proposed 2011-12 budget. (A report from the Director of Public Works, recommending approval, is attached.) B) Consideration to renew a street light maintenance service contract to Lyons & Pinner Electric, of La Grange, IL for residential street light maintenance in an amount not to exceed $66,649.60. (The contract provided for four(4) annual renewals through April 30, 2014. (The initial professional services contract was competitively bid in 2009. (The Village has had excellent service from Lyons & Pinner who has agreed to the contract renewal with no economic adjustments. (The contract amount of$15,000 has been allocated for accident repair damage. These expenses are typically recovered from the responsible party's insurance company. (The contract period will be May 1, 2011 through April 30, 2012. (Adequate funds are budgeted in the proposed 2011-12 budget. (A report from the Director of Public Works, recommending approval, is attached.) C) Consideration to renew a HVAC maintenance service contract to Dynamic Heating and Piping Company of Crestwood, IL for HVAC maintenance services at all Village facilities in an amount not to exceed $67,100. (The contract provided for four (4) annual renewals through April 30, 2014. Agenda for VB Meeting 03-22-11 2 ' (The initial professional services contract was competitively bid in 2009. (The Village has had excellent service from Dynamic Heating and Piping Company who has agreed to the contract renewal with no economic adjustments. (The contract period will be May 1,2011 through April 30,2012. (Adequate funds are budgeted in the proposed 2011-12 budget. (A report from the Director of Public Works,recommending approval, is attached.) D) Consideration to renew an electric maintenance service contract to Meade Electric Company, Inc., of Lake Villa, IL for Business Park and Arterial Streetlight Maintenance in an amount not to exceed$85,816.86 for. (The contract provided for four(4) annual renewals through April 30,2014. (The initial professional services contract was competitively bid in 2009. (The Village has had excellent service from Meade Electric Company, Inc. who has agreed to the contract renewal with no economic adjustments. (The contract amount of$15,000 has been allocated for accident repair damage. These expenses are typically recovered from the responsible party's insurance company. (The contract period will be May 1,2011 through April 30, 2012. (Adequate funds are budgeted in the proposed 2011-12 budget. (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder M & A Cement Work in Bensenville, IL for the 2011 Village-Wide Concrete Replacement Program in the amount of $401,569 of which $268,000 is from the Capital Projects Fund as part of the Build America Bond program and $133,569 is from the Private Participation Concrete Replacement Program(PPCRP). (On March 14, 2011 the Village opened sealed bids for the 2011 Village-Wide Concrete Replacement Program. A total of fourteen (14) contractors obtained bid documents, with ten(10) submitting bids. (The project will provide rehabilitation of concrete sidewalk and curbs along miscellaneous Village roadways, replacement of concrete items disturbed in sewer and watermain repairs, and provides pricing for the PPCRP. (M & A Cement Work meets the requirements of the specifications and has satisfactorily completed both the MFT Concrete Replacement Contract and the PPCRP for the Village last year. (The bid for this project is 14.6% below the Engineer's Estimate. (A report from the Deputy Director of Public Works, recommending approval, is attached.) F) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Trine Construction Corp. of West Chicago, IL for the 2011 Scott Street Watermain Improvements project in the amount of $432,269.65 from the Capital Projects Fund as part of the Build America Bond program. (On March 10, 2011 the Village opened sealed bids for the 2011 Scott Street Watermain Improvements project. A total of nineteen (19) contractors obtained bid documents, with thirteen (13) submitting bids. (The project will provide a new watermain to Scott Street. Agenda for VB Meeting 03-22-11 3 (Trine Construction Corp. meets the requirements of the specifications and completed the Village's Beisner and Gloucester Watermain Improvements project in 2010, as well as the 2008 Drainage Improvements project. Both were completed on time and within authorized costs. (The bid for this project is 12.5%below the Engineer's Estimate. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) G) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Orange Crush, LLC in Hillside, IL for the Wellington Avenue and Chelmsford Lane Roadway Reconstruction project in the amount of$1,510,662.50 from the Capital Projects Fund as part of the Build America Bond program. (On March 11, 2011 the Village opened sealed bids for the Wellington Avenue and Chelmsford Lane Roadway Reconstruction project. A total of eight (8) contractors obtained bid documents, with seven (7) submitting bids. (The project will provide a new stone base ,and asphalt pavement curb to curb on Wellington Avenue, from Leicester Road to Somerset Lane; and Chelmsford Lane, from Wellington Avenue to Cosman Road (Orange Crush meets the requirements of the specifications, has satisfactorily completed several projects for the Village, and is contracted for the 2011 Asphalt Resurfacing project. (The bid for this project is 21.9% below the Engineer's Estimate. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) H) Consideration to award a professional service contract to Sikich LLP of Aurora, IL to perform the Village's annual audit in a total contract amount not to exceed $45,915. (Thiscontract was originally bid and awarded for auditing services beginning with the 2007 Fiscal Year with the option to renew annually for up to four(4) additional years. (This will be the final year of the contract. (Sikich audits many municipalities with personnel specializing in governmental accounting. They have demonstrated their commitment by providing a high level of quality service with technically competent personnel. (Their expertise was critical for the adoption of new accounting pronouncements issued by the Governmental Accounting Standards Board (GASB) and they are highly regarded in the industry. (The General Fund, Water & Sewer Fund, Fire Pension Fund, Police Pension Fund, Grove Matt Redevelopment TIF, and Devon/Rohlwing Redevelopment TIF will share the cost of the Fiscal Year 2011 audit. (A report from the Director of Finance, recommending approval, is attached.) I) Consideration to adopt Resolution No. 12-11 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1440 Chase Avenue. (The Chase SRG, LLC is seeking a Class 6B for the 35,182 square foot building located at 1440 Chase Avenue. Agenda for VB Meeting 03-22-11 4 (Chase SRG, LLC intends to invest approximately $174,000 to reconfigure and rehabilitate the property to bring it to what the market requires for a functional industrial building. (Chase SRG, LLC is seeking a Class 6B exemption with Special Circumstances based upon occupation of an abandoned building with less than twenty-four continuous months of vacancy,purchase for value, and substantial rehabilitation. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building qualifies for 6B classification with special circumstances based upon occupation of an abandoned building with less than twenty-four continuous months of vacancy, purchase for value, and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25%of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) J) Consideration to adopt Resolution No. 13-11 (attached) authorizing the Mayor and the Village Clerk to execute an intergovernmental agreement between the Village of Elk Grove Village and Cook County for access to Geographic Information System(GIS). (The term of the Agreement will take effect as of March 1, 2011 and continue through February 29, 2012.) K) Consideration to adopt Ordinance No. 3259 granting a Special Use Permit to Verizon Wireless to permit construction of two (2) 100' light standards to be used as cellular communication towers and two (2) 80' light standards at Elk Grove High School. (The Special Use Permit provides for the construction of residential-friendly lighting including two (2) 100' light standards to be used as cellular communication towers and light standards and two (2) 80' light standards at the athletic field located at Elk Grove High School. (This item was previously discussed at the March 8, 2011 Village Board Meeting and currently appears under Unfinished Business for the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Shadywood Lane Drainage Improvements d. 2011 MFT and Build America Street Program e. Crossen Avenue Storm Sewer Rehabilitation 9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. No-Idle-Zone Ordinance Agenda for VB Meeting 03-22-11 5 b. Business License Review c. Class 6B Fee W. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner(Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue &Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f. Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE- Trustee Franke 15. PARADE COMMITTEE - Trustee Czamik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS -Village Manager Rummel 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health& Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee -Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. Prepare the necessary documents for a Special Use Permit and Zoning Variation to replace an existing light standard with a stealth wireless communications tower and new residential- friendly lighting at 500 W. Elk Grove Boulevard. (PC Docket#11-1) 21. REPORT FROM VILLAGE MANAGER 22.NEW BUSINESS Agenda for VB Meeting 03-22-11 6 ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp, Carey