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HomeMy WebLinkAboutAGENDA - 04/26/2011 - VILLAGE BOARD Next ORD: 3261 (3263) Next RES. 17-11 (22-11) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING April 26, 2011 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Stephen Somogye, Shinnyo-En USA Temple) 3. Approval of Minutes of April 12, 2011 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: April 26, 2011 $ 473,224.06 6. CONSENT AGENDA A) Consideration of a request (attached) from Living Hope Church to waive permit fees in the amount of$25 for their banner advertising a National Day of Prayer on May 6, 2011. (Living Hope Church will be hosting this event at no cost to the community. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration of a request (attached) from Elk Grove Park District to waive permit fees for construction of new concrete patios at the Rainbow Falls Waterpark located at 200 Rev. Morrison Boulevard in the amount of$180. (This project consists of the installation of three (3) new concrete deck areas to accommodate additional lounge chairs for patrons. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration of a request (attached) from Elk Grove Park District to waive permit fees for construction of a new ADA compliant concrete sidewalk at Jensen Park South located at 1060 Arkansas Drive in the amount of$75. (This project consists of a new concrete walk and pad for ADA compliant access to the basketball court and to install a surface mount bench for park users. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 04-26-11 2 D) Consideration of a request (attached) from Elk Grove Park District to waive permit fees for installation of a Cycle Studio in the Pavilion Fitness Center located at 1000 Wellington Avenue in the amount of$330. (The addition of a Cycle Studio will open up the existing group exercise studio and add additional classes and formats to meet increased participant needs. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) E) Consideration of a request (attached) from the Elk Grove Park District to waive permit fees to remove the existing asphalt sidewalk and replace it with concrete at Johnson Park in the amount of$598.50. (The installation of new concrete walks is required by the ADA and will extend from the Parker Lane entrance around the pond to the Nerge Road public sidewalk. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) F) Consideration of a request (attached) from Elk Grove Park District to waive permit fees for the replacement of their rooftop RTU and temperature control upgrades at the Pavilion located at 1000 Wellington Avenue in the amount of$6,304.50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration to award a wireline telecommunications service contract to Call One, the lowest responsive and responsible bidder, to provide Centrex lines, POTS lines, and Fire/Burglar Alarm lines at a cost of$26,910 per year for a 3-year contract. (The Village's wireline telecommunications existing 5-year contract expires shortly. Village staff bid the wireline telecommunications services on a 3-year basis. Call One was the lowest responsive and responsible bidder for Centrex lines, POTS lines, and Fire/Burglar Alarm Lines. In addition, Access One was the lowest bidder on PRI lines and will be awarded a separate contract. (After bidding these services, the Village is saving approximately $12,000 per year in wireline telecommunication services. (A report from the Deputy Director of Information Technology, recommending approval, is attached.) H) Consideration to renew a service contract with Kale Uniforms, Inc. of Chicago, IL for the purchase of police officer uniforms in an amount not to exceed $30,000. (The initial 2-year contract was awarded on May 28, 2008 with the option of an annual contract extension and a 1.8% increase based on contract specifications. Agenda for VB Meeting 04-26-11 3 (Kale Uniforms is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Cross" brand; a brand made by Fechheimer Uniforms, the parent company of Kale. (Kale is the only company-owned retailer in the area and they are able to provide greater availability and minimal lead time on deliveries. (Adequate funds have been budgeted in the Fiscal Year 2011-12 budget for this service contract. (A report from the Chief of Police, recommending approval, is attached.) I) Consideration to award a contract to SunGard HTE, Inc., of Lake Mary, FL for support and maintenance of our HTE software applications and custom program modifications for the period from May 1; 2011 through April 30, 2012 in an amount not to exceed $44,170. (The Village has used HTE software since 1990. (Software support from HTE is critical to our continuing to use them as they were intended. (Most of the requested funds of $38,670 will provide product support and program updates for the nine (9) HTE applications used by the Village. (In recognition of the Village's financial situation, SunGard HTE agreed to maintain the 2011 cost through fiscal 2012. (The remaining $5,500 portion of the requested funds will provide maintenance and support of the custom modifications to the HTE software required by the Village. (A report from the Deputy Director of Information Technology, recommending approval, is attached.) J) Consideration of the following: • To award a professional service contract to Gallagher-Bassett for the administration of the Village's self-insured liability plan in an amount not to exceed $60,968; and • To approve the Liability Insurance Premiums for Fiscal Year 2011-12, submitted by Arthur J. Gallagher at a premium level as determined for the following coverage: Workers' Compensation $83,434 General Liability Package $134,840 Liability Auto Damage Building/Contents EMT/Paramedic Liability Public Officials Police Professional Brokerage Service Fee $90,846 Property $92,999 Federal Flood Coverage $17,050 Excess Liability (HELP) $75,000 Community Nurse/Clinics $5,458 Fiduciary Liability/Pensions $7,818 Underground Storage Tanks $7,031 Crime, Money & Security $5,117 Total $580,561 Agenda for VB Meeting 04-26-11 4 (The contract with Gallagher-Bassett fluctuates based on the amount of claims over a three-year period. (This year's total premium renewal represents an increase of$7,146 (1.2%) compared to the current year's cost. (High Excess Liability Pool (HELP) provides excess liability coverage in the amount of$10 million in excess of our underlying $2 million coverage. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached.) K) Consideration to adopt Ordinance No. 3261 (attached) amending Section 713-1-2-E of the Zoning Ordinance pertaining to Special Uses in the B-1 Business District by adding thereto Athletic Fields as a Special Use in said district. (This item was discussed at the April 12, 2011 Village Board Meeting and currently appears under Unfinished Business of the Village Attorney.) L) Consideration to adopt Ordinance No. 3262 (attached) granting a Special Use permit to Eva Strzelczynska of the Soccer Place to permit the construction and operation of soccer fields on property located adjacent to and to the west of the Devon Avenue Market Shopping Center in Elk Grove Village. (This item was discussed at the April 12, 2011 Village Board Meeting and currently appears under Unfinished Business of the Village Attorney.) M) Consideration to adopt Resolution No. 17-11 (attached) authorizing Release/Retention of Executive Session minutes of the Village of Elk Grove Village from January through June of 2009. (As required by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. (This resolution allows the release of minutes from January through June of 2009. (A report from the Village Clerk, recommending approval, is attached.) N) Consideration to adopt Resolution No. 18-11 (attached) authorizing the destruction of audio recordings of closed meeting sessions (2008). (As required by the Illinois Open Meetings Act, the Village has kept audio recordings of all closed meetings and gives permission to destroy those records after 18 months of the meeting date. (This resolution allows the destruction of nineteen (19) recordings of meetings dated January 2008 through December 2008 for which written minutes of those closed meetings had been approved. (A report from the Village Clerk, recommending approval, is attached.) O) Consideration to adopt Resolution No. 19-11 (attached) adopting the Fiscal Year 2011-12 budget for the Village of Elk Grove Village, counties of Cook and DuPage, IL. Agenda for VB Meeting 04-26-11 5 General $42,656,800 Emergency Management $121,121 Motor Fuel Tax $894,887 Recycling/Municipal Waste $912,630 Asset Seizure $32,535 Industrial/Commercial $4,114,663 Foreign Fire Insurance $107,140 Cable Television $395,394 Capital Projects $1,030,000 Grove Mall Redevelopment - TIF $717,000 Devon/Rohlwing Redevelopment - TIF $800,000 Residential Enhancement $942,750 Capital Projects Debt Fund $4,424,935 Water& Sewer $14,758,302 Capital Replacement $1,367,000 Firefighters Pension Fund $4,781,000 Police Pension Fund $3,267,000 Total $81,323,157 (The Fiscal Year 2011-12 budget is reduced $20,604,495 or -20.21% less than the Fiscal Year 2010-11 budget. (The approved budget includes $5,222,623 for the Elk Grove Public Library, which results in a total Village and Library expenditure of$86,545,780. (A report from the Director of Finance is attached.) P) Consideration to adopt Resolution No. 20-11 (attached) determining appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1281 Arthur Avenue. (A&A Partnership is seeking a Class 6B for the 38,908 square foot building located at 1281 Arthur Avenue to manufacture, service, and warehouse commercial sharpening systems. (A&A Partnership is based in Chicago and would be moving its entire operations, including corporate headquarters, to Elk Grove Village. A total of 40 to 50 jobs would be created as a result of this move. (A&A Partnership is seeking a Class 6B exemption based upon occupation of an abandoned building with more than twenty-four continuous months of vacancy and purchase for value. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building qualifies for 613 classification based upon occupation of an abandoned building with more than twenty- four continuous months of vacancy,purchase for value, and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25%of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) Agenda for VB Meeting 04-26-11 6 Q) Consideration to adopt Resolution No. 21-11 (attached) authorizing the Mayor and Village Clerk to execute a Sixth Amendment to Agreement Between RedSpeed Illinois, LLC and the Village of Elk Grove Village previously adopted by Resolution No. 50-07 and amended by Resolution No. 22-08, Resolution No. 17-09, Resolution No. 11-10, Resolution No. 18-10, and Resolution No. 59-10 for the installation and operation of an automated traffic law enforcement system. (This agreement with RedSpeed Illinois, LLC is to fund 50% of the LED environmentally-friendly traffic lighting at the intersection of Rohlwing Road and Nerge Road.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Shadywood Lane Drainage Improvements d. 2011 MFT and Build America Street Program e. Crossen Avenue Storm Sewer Rehabilitation 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review c. Class 6B Fee 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f. Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel Agenda for VB Meeting 04-26-11 7 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket# 1 1-1 —Public Hearing to consider a petition for a variation which would permit the construction of a canopy to cover an exterior stairway leading to the lower level of the building that would encroach approximately six (6') feet into the required twenty-five (25') foot front yard, given the allowable twelve (12") inch overhang, the net request is for a five (5') foot variation. The property is located at 2300 Pratt Boulevard, Elk Grove Village, IL (PH 4-21-I1). 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. Prepare the necessary documents for a Special Use Permit and Zoning Variation to replace an existing light standard with a stealth wireless communications tower and new residential- friendly lighting at 500 W. Elk Grove Boulevard. (PC Docket #11-1) b. Prepare the necessary documents for a text amendment to Section 713-1-2-E Special Uses in the B-I Business District on property located directly west of and adjacent to the Devon Avenue Market Shopping Center. (PC Docket#11-2) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp, Carey ADDENDUM TO REGULAR VILLAGE BOARD AGENDA April 26, 2011 7:00 p.m. 6. CONSENT AGENDA (continued) R) Consideration to adopt Ordinance No. 3263 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village (Police Department). (This Ordinance reduces the number of Police Officers by one (1), from 69 to 68, effective with the retirement of a Police Officer on May 3, 2011. This is the last of three (3) planned Police Officer positions to be eliminated as a result of adjusting manpower to the economy.) A motion was made by the Village Attorney to amend Item R. Item R. was amended and approved by the Village Board to read as follows: R) Consideration to adopt Ordinance No. 3263 (attached) amending the Position and Salary Plan of the Village of Elk Grove Village (Police Department) and Resolution No. 22-11 authorizing the Mayor to execute an Agreement between the Village of Elk Grove Village Police Officers — Metropolitan Alliance of Police Elk Grove Police Chapter 9141. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Knickerbocker, Miller, Pye, Samrnarco, Schmidt, Tromp, Keegan (7)