HomeMy WebLinkAboutAGENDA - 05/24/2011 - VILLAGE BOARD Next ORD: 3267 (3268)
Next RES. 25-11 (26-11)
Recess: 8:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
May 24, 2011
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Deacon Ted Czarnecki, Queen of the Rosary Parish)
3. Approval of Minutes of May 10, 2011
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: May 24, 2011 $ 1,921,184.00
6. CONSENT AGENDA
A) Consideration of a request from Queen of the Rosary Parish (attached) to waive permit fees
for the replacement of a section of the sanitary sewer in the amount of$60.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration of a request (attached) to waive day care center license fees for the following:
• the Prince of Peace Preschool at the Prince of Peace United Methodist Church, located at
1400 Arlington Heights Road, in the amount of$325; and
• the Elk Grove Township Community Day Care Center, located at 711 Chelmsford Lane,
in the amount of$325.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
C) Consideration of a request from Township High School District 214 (attached) to waive the
permit fees for vending machines at Elk Grove High School, located at 500 W. Elk Grove
Boulevard, in the amount of$500.
(District 214 is seeking a waiver of permit fees for ten (10) vending machines for a
total waiver of$500.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
Agenda for VB Meeting 05-24-11 2
D) Consideration of a request from the Elk Grove Park District (attached) for the following:
• To waive permit fees for the cost of 2011-12 business licenses in the amount of$3,050;
and
• To waive fees for the cost of 2011-12 vehicle stickers in the amount of $2,275.
(The Park District is seeking a waiver of business license fees for 3 fuel pumps ($75), 1
Health Club ($100), 5 General Retail ($500), 1 Florist ($100), 1 Food Dealer ($100), 1 Food
Caterer ($100), 1 Daycare ($325), 5 Restaurants ($1,000), 8 Beverage Vending Machines
($400), 1 Golf Course ($100), and 1 Massage Establishment ($250) for a total waiver of
$3,050.
(The Park District is also seeking a waiver of vehicle stickers for 1 Passenger vehicle
($25), 14 Class B Trucks ($700), 18 Class D/F Trucks ($1,350), and 2 Class H/J/K Trucks
($200) for a total of$2,275.
(The total waiver is for$5,325.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
E) Consideration of a request from the Elk Grove Park District (attached) to waive fees for a
temporary Class D Liquor License, a General Retail License, a Fire Hydrant and Water
Connection Service, and a Food Caterer's License for a total amount of$2,310 for the Art in
the Park event.
(The requested waiver of fees is for the Art in the Park event scheduled on Sunday,
June 12, 2011 from 12:00 p.m. until 7:30 p.m. on the Village Green.
(The fee waiver is for a temporary Class D Liquor License ($2,100), General Retail
License ($35), Food Caterer's License ($100), and a Fire Hydrant Deposit and Connection
($75) for a total waiver of$2,310.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Village Clerk, recommending approval, is attached.)
F) Consideration of a request from the Northwest Municipal Conference (NWMC) (attached) to
contribute to the Chicago Metropolitan Agency for Planning for Fiscal Year's 2010, 2011,
and 2012 in the amount of$1,080.02.
(The Chicago Metropolitan Agency for Planning (CMAP) provides a regional
approach towards the development of strategies pertaining to the growth in transportation,
housing, economic development, and natural resources.
(CMAP receives the majority of its finding through federal sources which require a
local match.
(Due to an oversight, the NWMC did not send requests in FY 2010 and 2011.)
G) Consideration to authorize payment in the amount of$15,934 for FY 2011/12 membership
dues to the Northwest Municipal Conference.
(Membership dues to the Northwest Municipal Conference are based on population and
are assessed at a per capita rate of $0.481. The dues amount reflects a decrease over the
previous year's rate.)
Agenda for VB Meeting 05-24-11 3
H) Consideration of a request to hold a Public Hearing before the Plan Commission to consider
the petition of Wingfoot for a Special Use to allow for the operation and sale of a truck tire
repair facility located at 300 Busse Road.
(Wingfoot is seeking permission for a Special Use in order to operate a Commercial
truck tire servicing operation.
(A date for the hearing is scheduled for June 8, 2011.)
I) Consideration to award a professional contract to Swallow Construction of Downers Grove,
IL for the 2011 Water Main & Culvert Replacement Project — Greenleaf Avenue (Busse
Road to Elmhurst Road) in an amount not to exceed $995,000 from the Capital Projects
Fund as part of the Build America Bond Program.
(On May 17, the Village opened sealed bids for the 2011 Water Main & Culvert
Replacement Project—Greenleaf Avenue (Busse Road to Elmhurst Road) contract.
(A total of fourteen (14) contractors obtained bid documents of which eleven (11)
submitted bids.
(The lowest responsive and responsible bid was received from Swallow Construction
of Downers Grove, IL in the amount of$995,000.
(Swallow Construction successfully completed the Martha Street Development Project
in 2005 on time and within authorized costs.
(Swallow Construction has the ability and experience to complete this water main and
culvert project.
(The project will be funded through the Build America Bond Program.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
J) Consideration of a request from the Fire Department (attached) to increase the 2011-12
Emergency Management Agency budget by $4,000 to reflect the increase in revenues and
expenditures related to the receipt of the "Second Chance Citizen Corps Grant Program."
(The increased expenditures would be dedicated towards training, software, equipment
tracking and inventory, and cots for shelter in place.
(No matching funds would be required by the Village.
(A report from the Fire Chief, recommending approval, is attached.)
K) Consideration to adopt Resolution No. 25-11 (attached) establishing a non-refundable fee for
the Class 6B Cook County Tax Abatement program application in the amount of$500.
(This item was discussed at the May 10, 2011 Village Board meeting and currently
appears under the Judiciary, Planning and Zoning Committee.)
L) Consideration to adopt Ordinance No. 3267 (attached) amending the Position Classification
and Salary Plan of the Village Code of the Village of Elk Grove Village for the positions of
Police Sergeant, Police Commander, and Police Deputy Chief of the Police Department.
(The Police Sergeant position is reduced by one (1) full-time employee from 14 to 13
effective June 1, 2011.
Agenda for VB Meeting 05-24-11 4
(The Police Commander position is reduced by one (1) full-time employee from four
(4) to three (3) effective June 1, 2011.
(The Police Deputy Chief position is increased by one (1) full-time employee from one
(1) to two (2) effective June 1, 2011.)
7. 'REGULAR AGENDA
A) Consideration for the Elk Grove Village Park District to amend a sign variation at the Elk
Grove Historical Museum site located at 399 Biesterfield Road.
Item Proposed Permitted by Variation
Ordinance Requested
A free-standing A double-sided, 45 sq. ft. per face. An additional 19
temporary signage non-illuminated sign total sq. ft.
made of corrugated measuring 32 sq. ft. per
board at side, for a total of 64 sq. ft.
399 Biesterfield.
(The proposed sign will be installed at the same location as the current temporary sign.
(The sign will list upcoming events and create greater visibility for the Museum.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Shadywood Lane Drainage Improvements
d. 2011 MFT and Build America Street Program
e. Crossen Avenue Storm Sewer Rehabilitation
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
c. Class 6B Fee
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Master Plan to Revitalize the Business Park
c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects
Agenda for VB Meeting 05-24-11 5
d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
e. Lighting of Meacham Road from Nerge Road to Biesterfield Road
f. Biesterfield Road & I-290 Intersection
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czamik
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 11-3 — Public Hearing to consider a petition for a Text Amendment and Special
Use to allow for the operation and maintenance of a petroleum storage facility located at
2201 S. Elmhurst Road. (PH 6-1-2011)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a. Prepare the necessary documents for a Special Use Permit and Zoning Variation to replace
an existing light standard with a stealth wireless communications tower and new residential-
friendly lighting at 500 W. Elk Grove Boulevard. (PC Docket #11-1)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or
services should contact the Village Clerk, preferably no later than five days before the meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp, Carey
ADDENDUM
TO
REGULAR VILLAGE BOARD AGENDA
May 24, 2011
7:00 p.m.
6. CONSENT AGENDA (continued)
M) Consideration to rescind the contract to Arthur Weiler, Inc. of Zion, IL and award St.
Aubin Nursery of Kirkland, IL the contract for planting 165 deciduous trees in the
Village parkways in an amount not to exceed $48,675.
(On Thursday, March 21, 2011, the Village opened sealed bids for the 2011
Deciduous Tree Planting program. A total of seven (7) contractors obtained bid
documents, with three (3) submitting bids.
(The lowest responsive and responsible bid was received from Arthur Weiler, Inc.
(On May 17, 2011, Arthur Weiler, Inc. notified the Village that they would be
unable to honor their contract to plant the specified 4-inch diameter trees.
(St. Aubin Nursery was the second lowest bidder and is willing to honor their bid
prices and complete the contract prior to the June 2011 deadline.
(The contract with St. Aubin Nursery is $48,675, an increase of$3,815 over the
awarded contract amount.
(The bid documents asked for submittals for 150 residential parkway trees. Due
to the attractive bid pricing, the Village increased the quantity to 165 trees.
(The program will be funded through the Recycling Fund.
(A report from the Director of Public Works, recommending approval, is
attached.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp, Keegan (7), Carey