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HomeMy WebLinkAboutVILLAGE BOARD - 02/08/2011 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY FEBRUARY 8, 2011 Mayor Craig B. Johnson called the meeting to order at 7:15 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees:Nancy J. Czamik, Patton L. Feichter, Jeffrey C. Franke Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE /INVOCATION 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on January 25, 2011 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson stated a week ago tonight the Village was in the height of a snowstorm. According to WBBM and WGN, Elk Grove Village had the most snow in the area, twenty-two inches. The twenty-two inches of snow fell within sixteen hours. With wind gusts and drifting snow, there were white out and blizzard conditions. Mayor Johnson thanked the Fire Department, Police Department and Public Works Department on behalf of the Village Board and the Community for doing a phenomenal job throughout the storm. Starting early Tuesday, Village staff was preparing for the eminent storm and a game plan was developed. On Wednesday morning the Village went into full Command Staff and the Emergency Operations Center became operational. This storm was a catastrophic event. On early Wednesday morning Mayor Johnson declared a state of emergency in Elk Grove Village. There were thirty-four emergency calls for the Fire Department throughout Tuesday night and Wednesday morning. The storm was so bad that plows had to be diverted from plowing the streets to help the Fire Department vehicles get to the emergency calls. The Police Department squad cars were unable to get through the snow. A Police Officer was assigned to each plow truck. The plows continued plowing the streets but were also being used as emergency vehicles and were diverted as needed. Several companies in the Business Park let their second shift employees leave early during the height of the storm. Many of those employees use Busse Road as their main travel route. Over forty vehicles got stuck on Busse Road. Emergency personnel rescued close to one hundred people from those vehicles and brought them to either Village Hall or a local hotel. The plow trucks were diverted to perform those emergency rescues. Public safety is the number one concern of the Village. Clean up efforts by the plows were slowed in order to maintain public safety. Wednesday morning there were thirty plows active in the Village. Mayor Johnson had the opportunity to ride in several of the plows. Plowing the amount of snow which the Village received is very difficult and time consuming. The goal of the Village was to get at least one lane of traffic plowed on each street Wednesday. Each street had at least one lane open by 7:00 p.m. Wednesday evening. Public Works employees then worked in shifts to clear the streets further. 1 VBM 2-8-2011 Public Works continues to work on clearing streets and the Village has hired outside resources to help in the Business Park. There are a lot of streets within Elk Grove that are not owned by the Village and are maintained by the County and State. The Village cannot legally plow those streets. When the County and State did plow those streets, numerous Village intersections were blocked with snow from those plows. Village plows had to be diverted to clear those intersections. After those intersections were cleared, the plows then began to clear and knock down areas at intersections by schools for the safety of the children traveling to and from school. After any major event, like this snowstorm, Village staff analyzes what happened, studies how things were handled and discusses what could have been done differently the next time a similar incident should occur. As in the past, with major storms, the Village has applied for Federal funds. Usually a 70% reimbursement is issued for expenses the Village incurs during a disaster. Mayor Johnson commended Village staff on coordinating their efforts and doing a great job clearing streets and maintaining public safety. The Mayor thanked the residents for their patience and for helping their neighbors. Anyone with questions, concerns or suggestions should contact Village Hall. Red Light Cameras—The first national study was done on the effectiveness of red light cameras. The study was conducted by the Insurance Institute for Highway Safety. The study was conducted on cameras installed from 1996 to 2004. The study states fatal accidents were reduced by 24% at the intersections which had red light cameras. That number represents saving over 159 lives and if all cities had cameras almost 1,000 lives would be saved by using this effective tool. This national study shows the cameras are effective and doing the job they were intended to do. Proclamation—Mayor Johnson read and presented a proclamation honoring the Heart of A Marine Foundation to Roy and Georgette Frank. Mr. and Mrs. Frank are the founders of the Heart of A Marine Foundation. The foundation holds a fundraiser each year by hosting the Hearts of Valor Ball. The Hearts of Valor Ball celebrates all branches of the United States Armed Forces and will be held on February 12, 2011. The Heart of A Marine Foundation is one of two charities that is supported by the Alexian Brothers Tour of Elk Grove International Bike Race. Mrs. Frank thanked Mayor Johnson and introduced Al Velasco, United States Marine and Darwin Coligado, United States Navy. Trustee Prochno reported that she and Trustees Lissner and Czarnik attended a Town Hall Meeting held by newly elected State Representative Michelle Mussman on Monday, January 24, 2011. Representative Mussman represents the west side of Elk Grove Village. Trustee Prochno expressed birthday greetings to Trustee Lissner, Trustee Feichter and Mayor Johnson. Trustee Czarnik thanked the Public Works Department, Fire Department, Police Department and Administration for the many hours that were put in throughout the recent storm. Trustee Czamik received many calls from residents who appreciated the phone blast updates. Trustee Petri met with a group of cub scouts from Den 10 of Pack 495 on January 26, 2011. The scouts had a good time and were very interested in the workings of the Village. Trustee Franke reported that residents have stopped to tell him that some of the Police, Fire and Public Works personnel have gone beyond their job duties to stop and help them out. Trustee Franke thanked all the employees for everything they have done throughout the past week. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the January 31, 2011 Accounts Payable Warrant in the amount of$569,373.24. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED 2 VBM 2-8-2011 Motion to authorize payment of invoices as shown on the February 8,2011 Accounts Payable Warrant in the amount of$269,486.19. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustee Feichter, Franke, Lissner, Petri,Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Heart and Hand Foundation— Authorization of a request to waive the peddler license fee to sell fundraising calendars door-to-door in the amount of$25. B. Lutheran Church of the Holy Spirit—Authorization of a request for a temporary one-day Class A Liquor License and waiver of fees for a"Spread the Spirit' musical celebration in the amount of$2,900. C. Authorization of the following: • Amend the meeting time for the March 8, 2011 Village Board Meeting to begin at 5:00 p.m.; and • Amend the meeting time for the July 19, 2011 Village Board Meeting to begin at 5:00 p.m. D. North American Salt Company, Overland Park KS —Authorization to increase a purchase contract for the purchase of rock salt for the 2010/2011 winter season at a cost of$50,712. E. John Neri Construction Company, Addison, IL —Authorization of a request to award a construction contract to the lowest responsive and responsible bidder for the Shadywood Lane Drainage Improvements in the amount of$87,300 from the Capital Projects Fund as part of the Build America Bonds program. F. Trine Construction Corporation, West Chicago, IL—Authorization to award a construction contract to the lowest responsive and responsible bidder for the Crossen Avenue Culvert Improvements in the amount of$371,474.10 from the Capital Projects Fund as part of the Build America Bonds program. G. Vian Construction Co., Inc., Elk Grove Villal ge, IL —Authorization to increase an existing construction contract for the Delphia Avenue Watermain Improvements Project in the amount of$36,752.19, for a total contract of$836,695.19 from the Capital Projects Fund as part of the Build America Bonds program. H. Wills Burke Kelsey Associates, Ltd., St. Charles, IL—Authorization to award a professional services contract for a storm water study for municipalities adjacent to Salt Creek as part of the second phase of the Busse Woods Dam Modification Project in the amount of$34,700 from the Capital Projects Fund. I. Pierce Manufacturing, Wevauwega, WI —Authorization to award a professional service contract for corrosion repairs to the Fire Department tower truck in the amount of$39,981. J. Class 613/321 Bond Street— Adopt Resolution No. 7-11 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 321 BOND STREET, ELK GROVE VILLAGE, ILLINOIS" K. Class 6B/1281 Arthur Avenue— Adopt Resolution No. 8-I1 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1281 ARTHUR AVENUE, ELK GROVE VILLAGE, ILLINOIS" 3 VBM 2-8-2011 • L. Rezoning/White Castle—Adopt Ordinance No. 3256 entitled"AN ORDINANCE REZONING PROPERTY FROM I-1 RESTRICTED INDUSTRIAL DISTRICT TO B-3 BUSINESS DISTRICT (WHITE CASTLE— 1800 OAKTON STREET)" Trustee Petri asked that Item J be removed from the Consent Agenda. Trustee Czarnik motioned to approve Consent Agenda items A through L,with the exception of Item J. Mayor Johnson asked for comments or questions from the Village Board, staff or members of the audience. There were none Motion to approve Consent Agenda items "A, B, C, D, E F, G, H,I, K and L." MOVED: Trustee Czamik SECONDED: Trustee Petri AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Two contracts were awarded under the Consent Agenda this evening. Item E. on the Consent Agenda awarded a contract for item c. Shadywood Lane Drainage Improvements and Item F. on the Consent Agenda awarded a contract for item e. Crossen Avenue Storm Sewer Rehabilitation. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—No Report 10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—No Report 11. RECYCLING & WASTE COMMITTEE —CHAIRMAN FEICHTER—The Christmas light recycling event has been very successful. There have been 930 pounds of lights recycled so far. A check in the amount of$155.00 was received by the Village for the lights. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—On February 10, 2011 there will be a meeting of the CERT graduates to discuss volunteer opportunities within the community. Trustee Prochno shared the following which appeared in the weekly Status & Information report about the recent snow storm: The 1.4 million cubic yards of snow that have been moved could have filled approximately 70,000 semi-trailer loads if hauled away. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES LISSNER/PETRI—Trustee Petri announced two future meetings. There will be a business crime prevention meeting held on February 24, 2011 at 7:30 a.m. hosted by Josh Grodzin, Director of Business Development and Marketing. At 5:30 p.m. on February 24`h there will be a meeting of the Industrial/Commercial Revitalization Commission in the Engineering Department to discuss the budget for next year and the master plan project. 14. YOUTH COMMITTEE - TRUSTEE FRANKE —The Youth Committee is still looking to fill the opening on the Committee. Anyone interested in being on the Committee can pick up an application at Village Hall or access it on the Village website. Trustee Franke plans on having the opening filled by the end of February. The Youth Committee is offering three one thousand dollar scholarships to high school senior students that are residents of Elk Grove Village and will be attending a Community College, University or Trade School in the fall. Applications are available at the high schools, Village Hall or on the Village website. Candidates need to have shown a form of positive leadership or helped the community in some way. May 16, 2011 is the deadline for turning in applications and the winners will be announced at the June Village Board Meeting. 4 VBM 2-8-2011 15. PARADE COMMITTEE - TRUSTEE CZARNIK—The parade is June 18, 2011. The theme is "Broadway on Parade." Applications were mailed out and are starting to come back in. Pick your theme and return your application. The next meeting of the Parade Committee is March 8, 2011 at 5:30 p.m. Dr. Alan J. Shapiro is the Parade Grand Marshall. Dr. Shapiro and his wife Sheri were married in 1963 and moved to Elk Grove in 1967. They raised three sons in Elk Grove Village. Dr. Shapiro was appointed to the Fire and Police Commission on February 13, 1968. He served as a member until August 17, 2004 at which time he was appointed to the position of Chairman of the Fire and Police Commission. His untiring devotion to this position has made it possible for Elk Grove Village to have the finest Police and Fire personnel. It is our honor to acknowledge his efforts all these years. 16. PLAN COMMISSION - VILLAGE MANAGER—No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER—No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER—Trustee Lissner stated the Village has been working with Congressman Peter Roskam's office and the States Attorney's office trying to get AT&T U-Verse users the ability to view EGTV Channel 6 on their televisions. Last Friday a representative from Congressman Roskam's office was going to go look at the AT&T services to see what she could find out about them. The Village has not received a report back yet but progress is being made. b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK—A Blood Drive was held on Saturday, January 22, 2011. There were a total of 33 participants. Thank you to all who assisted in this endeavor. Paige Shallcross and Stefie Girardi are the Community Spirit Award winners for the month of February. Paige and Stefie celebrated their Sweet 16 birthdays together by having a joint party. Having both lost family members to cancer, they asked their guests to not buy gifts but instead to bring money so they could donate it to the American Cancer Society. Over seventy people attended the party and the girls collected $850.00. The money was donated to the American Cancer Society with a letter explaining how the donation came about. Paige and Stefie's story will be shown on"In the Grove" on Channel 6 during the month of February. Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms are available at Village Hall, the Library, the Pavilion and Jarosch Bakery. The next meeting of the Health& Community Services Board is Wednesday, February 16, 2011 at 7:00 p.m. in the lower level of the Zettek Municipal Building. c. LIQUOR COMMISSION - MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—No Report e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The 2011 Tour of Elk Grove will be held on August 5, 6 and 7, 2011. 19. REPORT FROM THE VILLAGE CLERK—No Report 20. UNFINISHED BUSINESS Village Board -None Village Attorney —Documents were prepared and appear on the Consent Agenda as item L. 21. REPORT FROM THE VILLAGE MANAGER—No Report 5 VBM 2-8-2011 22. NEW BUSINESS— A report was given to the Village Board prior to the Village Board meeting detailing the emergency storm actions that were taken. Under the Emergency Authority of the Municipal Code, Village Manager Rummel authorized the expenditure of funds for snow plowing services by private contractors in both the business park and residential areas. Trustee Petri will be attending the Northwest Municipal Conference meeting tomorrow. The SWANCC meeting was cancelled. AUDIENCE— 7:56 p.m. —No response. 23. ADJOURNMENT Motion to adjourn the meeting at 7:57 p.m. MOVED: Trustee Franke SECONDED: Trustee Feiehter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 6 VBM 2-8-2011