HomeMy WebLinkAboutAGENDA - 06/21/2011 - VILLAGE BOARD Next ORD: 3268 (3270)
Next RES. 26-11 (32-11)
Recess: 8:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
June 21, 2011
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Stephen James Pendowski,Northwest Filipino Church)
3. Approval of Minutes of May 24, 2011
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: May 31, 2011 $ 552,727.51
June 21, 2011 $ 2,165,629.53
6. CONSENT AGENDA
A) Consideration of a request from the Elk Grove Lions Club to waive the fees for the cost of a
food dealer license, and the use of a fire hydrant for non-firefighting purposes for their
4`h of July celebration in the total amount of$175.
(The amounts requested to be waived are a food dealer license in the amount of$100,
and a fire hydrant deposit and connection fee of$75.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
B) Consideration of a request (attached) from the Salvation Army to waive the cost of the
2011-12 vehicle stickers in the amount of$1,030.
(The Salvation Army is seeking a waiver of two (2) Passenger vehicles ($50), one (1)
Recreational Vehicle ($30), two (2) Class B Trucks ($100), six (6) Class D/F Trucks ($450),
and four(4) Class H/J/K Trucks ($400) for a total waiver of$1,030.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
C) Consideration of a request from the Fraternal Order of Police Lodge #35 (attached) to waive
pennit fees for a vending machine license for a beverage machine located at 901 Wellington
Avenue within the Elk Grove Police Department in the amount of$50.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
D) Consideration of a request from the Little Boots Foundation to waive fees for a food dealer
license and a retail license for the Craft & Vendor Show at the Little Boots Rodeo on
June 25 and 26 for a total waiver amount of$200.
Agenda for VB Meeting 06-21-11 2
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
E) Consideration of the following requests:
• To waive permit fees (attached) for Alexian Brothers Medical Center for their ER
Triage renovation project at 800 Biesterfield Road in the amount of$796;
• To waive permit fees (attached) for Elk Grove Park District for the installation of a
non-illuminated free-standing sign at the Elk Grove Park District Historical Museum at
399 Biesterfield Road in the amount of$79;
• To waive permit fees (attached) for St. -Nicholas Episcopal Church located at 1072
Ridge Avenue for the installation of a privacy fence in the amount of$25;
• To waive permit fees (attached) for the Elk Grove Village Public Library located at
1001 Wellington Avenue to sealcoat and stripe the library parking lot in the amount of
$224; and
• To waive permit fees (attached) for Rupley School located at 305 Oakton Street for
new water and sewer services for the school expansion project in the amount of$2,760.
(It has been the past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Acting Director of Engineering and Community Development,
recommending approval, is attached.)
F) Consideration to increase the budget for the Fire Department in the amount of $45,561.64
and waive the formal bidding process for the purchase of narrowband radio equipment
through the receipt of the Urban Area Security Initiative federal grant.
(The Urban Area Security Initiative (UASI) grant program allocates federal funds
through the Department of Homeland Security.
(On June 2, 2011 Elk Grove Village was awarded a $43,175 UASI grant to replace
non-narrowband compliant VHF public-safety base stations with comparable narrowband
equipment.
(The Village must waive the formal bidding process in order to purchase and receive
the replacement equipment by the June 30, 2011 federal grant deadline.
(A report from the Fire Chief, recommending approval, is attached.)
G) Consideration of a request from the Woodfield Chicago Northwest Convention Bureau for
payment of dues for Fiscal Year 2011-12 in the amount of$73,862.
(The amoral dues rate is based on 10% of the 4% hotel/motel taxes collected.
(The Village collected $1,107,930 in hotel/motel tax revenues in 'Fiscal Year 2011-
2012, an increase of$138,996, or 14%, from the prior year. It has still not recovered to the
level prior to September 11, 2001 when receipts exceeded $1.3 million.
(Compared to last year, this year's distribution to the Woodfield Chicago Northwest
Convention Bureau increased by $9,267.
(A report from the Director of Finance, recommending approval, is attached.)
Agenda for VB Meeting 06-21-11 3
H) Consideration to execute a professional service contract to Civiltech Engineering, Inc of
Itasca, IL for the Beisner Road Reconstruction and Resurfacing Project in an amount not to
exceed $63,361 from the Capital Projects Fund as part of the Build America Bonds program.
(Civiltech Engineering has successfully completed construction supervision for
numerous Industrial/Commercial Revitalization Commission projects.
(Adequate funds have been budgeted for this project in the Capital Projects Fund.
(A report from the Acting Director of Engineering and Community Development,
recommending approval, is attached.)
I) Consideration to award a purchase contract to Prairie International Trucks of Springfield, IL
off the State of Illinois joint state purchasing program for one (1) 2012 International 7400
dump truck in the amount of$154,261 from the Capital Replacement Fund.
(The Fiscal Year 2011-12 Budget included funds for the replacement of this truck.
(This 2012 International 7400 dump truck will be equipped with a snow plow and
replaces a 25-year-old vehicle.
(This purchase replaces Unit Number 711.
(The delivery time for a completed truck of this type from any vendor is typically 6
months. The Department expects to receive the replacement dump truck and snow plow by
January 2012.
(A report from the Deputy Director of Infrastructure, recommending approval, is
attached.)
J) Consideration of a request to award a construction contract to the lowest responsive and
responsible bidder Orange Crush, LLC of Hillside, IL for the Beisner Road Reconstruction
and Resurfacing Project in the amount of$426,380 from the Capital Projects Fund as part of
the Build America Bonds program.
(On June 7, 2011 the Village opened sealed bids for the Beisner Road Reconstruction
and Resurfacing Project. A total of eight (8) contractors obtained bid documents, with five
(5) submitting bids.
(The apparent lowest bidder, Chicagoland Paving Contractors, Inc. of Lake Zurich, IL
made a fatal error on the unit price for the Hot-Mix Asphalt Pavement. This item makes up
approximately 19% of the total contract cost. Chicagoland has indicated that they could not
construct the project at their bid price and respectfully withdrew their bid from
consideration.
(Orange Crush meets the requirements of the specifications, has satisfactorily
completed several projects for the Village, and is contracted for the 2011 Asphalt
Resurfacing Project.
(A report from the Acting Director of Engineering and Community Development,
recommending approval, is attached.)
K) Consideration to approve a carryover increase to the Fiscal Year 2011-12 Budget for the
rollover of outstanding encumbrances from Fiscal Year 2010-11 Budget in the amount of
$13,948,843.
(This is the twelfth year that the Village has rolled unfilled purchase orders from the
previous year into the new fiscal year budget. The amount of outstanding orders for goods
and services from the Fiscal Year 2010-11 budget totals $13,948,843.
Agenda for VB Meeting 06-21-11 4
(The majority of the items are attributed to major on-going projects in Build America
Bond Projects in the Capital Projects Fund, as well as Water/Sewer and ICRC Funds.
(Increasing the budget at this time ensures that the Village's financial operations
remain compliant with Illinois budgetary statutes and generally accepted accounting
principles.
(A report from the Director of Finance, recommending approval, is attached.)
L) Consideration to adopt Resolution No. 26-11 (attached) approving a Grant of Easement for
Storm Sewer between the Village of Elk Grove Village and the owners of record for the
property located at 177 Shadywood Lane.
(Construction of the storm sewer improvements designed in the Shadywood Lane
Storm Sewer Improvements Project requires an easement from this property owner.
(This Resolution grants a ten foot (10') easement and a twenty foot (20') construction
easement at 177 Shadywood Lane.)
M) Consideration to adopt Resolution No. 27-11 (attached) approving a Grant of Easement for
Storm Sewer between the Village of Elk Grove Village and the owners of record for the
property located at 185 Shadywood Lane.
(Construction of the storm sewer improvements designed in the Shadywood Lane
Storm Sewer Improvements Project requires an easement from this property owner.
(This resolution grants a seven and one-half foot (7.5') easement at 185 Shadywood
Lane.)
N) Consideration to adopt Resolution No. 28-11 (attached) determining the appropriateness for
Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1371 Brummel Avenue.
(DL Acquisitions, Inc. intends to purchase the 12,000 square foot building and lease it
for industrial use.
(The applicant plans to refurbish the site at a cost of $200,000 which includes
additional power, upgrading of mechanical units, roof repair, and pavement patching.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This site qualifies, based on
a purchase for value with less than twenty-four months vacancy with special circumstances
and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
O) Consideration to adopt Resolution No. 29-11 (attached) determining the appropriateness for
Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1800 Landmeier Road.
(Liston & Tsantilis intends to a purchases 20,665 square foot building of a 56,715
square foot site and lease it for industrial use.
Agenda for VB Meeting 06-21-11 5
(The applicant plans to refurbish the site at a cost of $200,000 which includes new
lighting, remodeling the electrical system, installing drainage and ventilation, and
installation of a new drive-in door.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This site qualifies based on
occupation of an abandoned building for greater than twenty-four continuous months
without a purchase for value and with special circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
P) Consideration to adopt Resolution No. 30-11 (attached) ascertaining the Prevailing Rate of
Wages for Workmen on Public Works Projects.
(The State of Illinois requires the Village to adopt this Resolution each year to
determine the prevailing rate of wages for laborers performing construction of public works
projects.
(The rates are determined by the Illinois Department of Labor throughout Cook and
DuPage Counties.)
Q) Consideration to adopt Resolution No. 3 1-11 (attached) authorizing the Mayor and Village
Clerk to execute an annexation agreement between the Village of Elk Grove Village and BP
Products North America Inc.
(This property currently is not within the corporate limits of any municipality.
(A hearing for the Annexation Agreement will take place on June 21, 2011.)
R) Consideration to adopt Ordinance No. 3268 (attached) amending Section 7-E-4 of the
Zoning Ordinance pertaining to Special Uses in the 1-2 Industrial District by adding thereto
petroleum storage facilities as a Special Use in said district.
(This item was reviewed and discussed by the Plan Commission on June 1, 2011 and
currently appears under the Plan Commission portion of the Agenda.)
S) Consideration to adopt Ordinance No. 3269 (attached) annexing and rezoning certain
territory to the Village of Elk Grove Village and granting a Special Use permit and
variations from the Zoning Ordinance to BP Products North America Inc. at 1111 Elmhurst
Road.
(This item was reviewed and discussed by the Plan Commission on June 1, 2011, and
currently appears under the Plan Commission portion of the Agenda.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
Agenda for VB Meeting 06-21-11 6
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Shadywood Lane Drainage Improvements
d. 2011 MFT and Build America Street Program
e. Crossett Avenue Storm Sewer Rehabilitation
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
K Master Plan to Revitalize the Business Park
c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects
d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
e. Lighting of Meacham Road from Nerge Road to Biesterfield Road
f Biesterfield Road & I-290 Intersection
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czamik
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 11-3 — Public Hearing to consider a petition for a Text Amendment and Special
Use to allow for the operation and maintenance of a petroleum storage facility located at
2201 S. Elmhurst Road. (PH 6-1-2011)
b. PC Docket 11-4—Public Hearing to consider a petition for a Special Use for the operation of
an automotive repair shop in an I-1 General Industrial Zoning District on property located at
300 Busse Road. (PH 6-8-2011)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
Agenda for VB Meeting 06-21-11 7
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a. Prepare the necessary documents for a Special Use Permit and Zoning Variation to replace
an existing light standard with a stealth wireless communications tower and new residential-
friendly lighting at 500 W. Elk Grove Boulevard. (PC Docket #1 l-1)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or
services should contact the Village Clerk,preferably no later than five days before the meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp, Carey
ADDENDUM
TO
REGULAR VILLAGE BOARD AGENDA
June 21, 2011
7:00 p.m.
6. CONSENT AGENDA (continued)
T) Consideration of a request to award a construction contract to the lowest responsive and
responsible bidder John Neri Construction Co., Inc. in Addison, IL for the Shadywood
Lane Storm Sewer Improvements project in the amount of$126,157 from the Capital
Projects Fund as part of the Build America Bonds Program.
(On June 16, 2011 the Village opened sealed bids for the Shadywood Lane Storm
Sewer Improvements Project. A total of thirteen (13) contractors obtained bid
documents, with eight (8) submitting bids.
(John Neri Construction Co., Inc. meets the requirements of the specifications and
completed the Village's Sanitary Sewer Replacement Project at Devon Avenue and
Arlington Heights Road, and is currently constructing underground utilities for the
Busse Road and Greenleaf Avenue Intersection Improvement Project.
(The bid for this project is 12.4% below the Engineer's Estimate.
(A report from the Acting Director of Engineering and Community Development,
recommending approval, is attached.)
U) Consideration to increase the Capital Projects Fund in the amount of $98,924.33 and
authorize final payment to Elliott Concrete for the construction of the Administration
and Public Safety Complex.
(After review of all outstanding invoices and previous payments, Elliott Concrete,
MTI, and the Village reached unanimous consensus on the final amount of payment
based upon the low bid contract, $221,407.03.
(The Village held $122,482.70 in retainage, but funds were not carried over in the
Budget for the remaining $98,924.33.
(Approval of the budgetary increase in the Capital Projects Fund will complete
the final payment for the construction of the Administration and Public Safety
Complex.)
V) Consideration to adopt Resolution No. 32-11 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as am.0ended February 15, 2006 for certain real estate located
at 1455 Estes Avenue.
(Prologis, Inc. intends to lease this 62,500 square foot building for industrial use.
(The applicant estimates the new tenant will refurbish the site at a cost of
$400,000.
Addendum 06-21-11 2
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on special circumstances as there will not be a purchase for value, but
the period of abandonment will be more than twenty-four (24) months.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
W) Consideration to adopt Ordinance No. 3270 (attached) amending Title 4 Public Health
and other health related references throughout the Village Code of the Village of Elk
Grove Village.
(This Ordinance amends the Village Code to change or remove items related to
the Health and Community Services Department that was dissolved in the 2011-12
Budget.
(Duties previously assigned to the Health and Community Services Department
have been redistributed into the Police Department, the Engineering & Community
Development Department, Fire Department, and the Village Manager's Office.
X) Consideration to adopt Ordinance No. 3271 amending Ordinance No. 3091 Chapter 2
Board of Health and Community Services of Title 2 of the Village Code of the Village
of Elk Grove Village.
(This Ordinance amends the Village Code by changing the Board of Health &
Community Services into the Health & Community Services Advisory Committee. All
of the existing members of the Board of Health and Community Services will be
appointed to the new Committee.)
Y) Consideration to authorize a professional service agreement with WRB, LLC of
Arlington Heights, IL to provide professional services to the Village.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Knickerbocker, Miller, Pye, Sammarco, Schmidt, Tromp, Keegan (7), Carey