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Home My WebLink AboutAGENDA - 07/19/2011 - VILLAGE BOARD AGENDA Next ORD: 3273 (3275) Next RES. 33-11 (36-11) Recess: 6:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING July 19, 2011 5:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Young Kim, Northwest Presbyterian Church) 3. Approval of Minutes of June 21, 2011 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: June 30, 2011 $ 247,041.07 July 19, 2011 $ 1,690,423.21 6. CONSENT AGENDA A) Consideration of a request from the Northwest Presbyterian Church, located at 301 Ridge Avenue, to waive the fee for the 2011-12 vehicle sticker for one (1) passenger vehicle in the total amount of$25. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) B) Consideration of a request from Living Hope Church, located at 777 Meacham Road, to waive permit fees in the amount of $25 for a temporary banner. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) C) Consideration of a request from Prince of Peace United Methodist Church to waive fees for their annual Pumpkin Patch and PumpkinFest in the amount of$300. (Prince of Peace United Methodist Church is requesting a waiver for a general retail license fee ($100) for its annual Pumpkin Patch event to be held from September 30, 2011 to October 31, 2011, as well as a temporary food caterers license fee ($100), and a one-day carnival license fee ($100) for a PumpkinFest to be held on October 1, 2011. (1t has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) D) Consideration to authorize Police Sergeant Jeffrey Andrzejewski to attend the Northwestern University Center for Public Safety's Police Staff and Command School at an estimated cost of$4.800. Agenda for VB Meeting 07-19-11 2 (Northwestern University provides a 10-week training program for law enforcement employees entering management and supervisory positions. (Elk Grove Village has standardized on sending its Police Sergeants to this training program, which provides knowledge and skills necessary for assuming this increased administrative/command staff responsibilities. (A report from the Chief of Police, recommending approval, is attached). E) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Prime Construction Inc. of Hampshire, IL for the 2011 Drainage Improvement Project in the amount of$156,801 from the Capital Projects Fund. (On July 7, 2011, the Village opened sealed bids for the 2011 Drainage Improvement Project. A total of eleven (11) contractors obtained bid documents, with five (5) submitting bids. (Prime Construction Inc. meets the requirements of the specifications and completed the Village's Drainage Improvement Projects in 2002, 2003, 2005, 2009, and 2010. (The bid for this project is 13.4% below the Engineer's Estimate of Cost. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) F) Consideration of the following: • To concur with prior authorization to award a contract to the lowest responsive and responsible bidder A Plus Tuckpointing, Inc. of Roselle, IL for the Exterior Wall Restoration in the amount of$57,700 from the Capital Projects Fund as part of the Build America Bond Program; and • To concur with prior authorization to award a contract to the lowest responsive and responsible bidder Riddiford Roofing Company of Arlington Heights, IL for the Roof Rehabilitation in the amount of $168,400 from the Capital Projects Fund as part of the Build America Bond Program. (On June 20, 2011 the Village opened sealed bids for the Exterior Wall Restoration and Roof Rehabilitation Project for Fire Station 8. A total of five (5) roofing contractors and four (4) masonry contractors obtained bid documents, with two (2) roofing contractors and four (4) masonry contractors submitting bids. (The repairs are considered emergency in nature due to the instability of the roof. (The total project cost is $226,100 and will be funded through the Build America Bond Program. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration of a request to award a construction contract with Trine Construction Corp. of West Chicago, IL for the John F. Kennedy Boulevard Watermain Improvements Project in the total amount of $619,550 from the Capital Projects Fund as part of the Build America Bond Program. (On July 12, 2011 the Village opened sealed bids for the John F. Kennedy Boulevard Watermain Improvements Project. (Trine Construction Corp. completed the Village's Beisner and Gloucester Watermain Improvements Project in 2010, as well as the 2011 Scott Street Watermain Improvement Project. Agenda for VB Meeting 07-19-11 3 (The Village believes that Trine Construction Corp. has the ability and experience to successfully complete this watermain project. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) H) Consideration to appoint Michael J. Cavallini and all current members of the Health & Community Services Board to the new Health & Community Services Advisory Committee. (Ordinance No. 3091 creating the Health & Community Services Advisory Committee was adopted on June 21, 2011.) I) Consideration to adopt Resolution No. 33-11 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1250 Pratt Boulevard. (Towne Realty, Inc., dba Zilber Property Group, intends to lease the 109,000 square foot parcel for industrial use. (The applicant estimates that they will refurbish the site at a cost of$1,000,000. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned property with less than twenty-four (24) months continuous vacancy with a purchase for value, special circumstances, and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) J) Consideration to adopt Resolution No. 34-I1 (attached) amending Resolution No. 28-98, Resolution No. 45-09, and Resolution 29-10 and authorizing the Mayor and the Village Clerk to execute Amendment No. 3 to the Site Agreement between Elk Grove Village and Sprintcom, Inc. (This provides consent to and approval of Amendment No. 3 to the Site Agreement at 1141 Hawthorne Lane for the repair and replacement of cellular equipment by Sprint Nextel.) K) Consideration to adopt Resolution No. 35-11 (attached) authorizing the Elk Grove Village Police Chief to execute an intergovernmental agreement between the Village of Elk Grove and the State of Illinois, Illinois State Police and the County of DuPage on behalf of the State's Attorney's Office and the Sheriffs Office to establish the "Beat Auto Theft Through Law Enforcement" (BATTLE) Task Force. L) Consideration to adopt Ordinance No. 3273 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village. (This Ordinance changes an Executive Secretary position from a full-time to a part- time position effective September 5, 2011.) Agenda for VB Meeting 07-19-11 4 M) Consideration of Ordinance No. 3274 (attached) granting a Special Use Permit to Wingfoot to permit an automotive repair facility in an 1-1 General Industrial zoning district on property located at 300 Busse Road. (This item was previously discussed at the June 21, 2011 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA A) Consideration to approve a sign variation for the Prince of Peace United Methodist Church at 1400 Arlington Heights Road. Item Proposed Permitted by Variation Ordinance Requested 1400 Arlington Heights 100 square feet 45 square feet an additional 55 Road —Freestanding Sign total square feet (Variations are necessary to allow for the height of the sign to be seven (7) feet instead of six (6) feet and to exceed the 45 square foot requirement. (The Department of Engineering & Community Development believes that a more modern looking sign will provide greater visibility and provide more information on events being held at the church. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Shadywood Lane Drainage Improvements d. 2011 MFT and Build America Street Program e. Crossen Avenue Storm Sewer Rehabilitation 9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE —Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove