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Home My WebLink AboutAGENDA - 08/09/2011 - VILLAGE BOARD AGENDA Next ORD: 3275 (3276) Next RES. 36-11 (36-11) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING August 9, 2011 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Stefan Potuznik, Christus Victor Lutheran Church) 3. Approval of Minutes of July 19, 2011 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: July 31, 2011 $ 657,474.89 August 9, 2011 $ 1,583,035.18 6. CONSENT AGENDA A) Consideration of a request from St. Nicholas Episcopal Church to waive permit fees for the construction of a garage on church property located at 1072 Ridge Avenue in the amount of $165. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) B) Consideration of a request from Prince of Peace United Methodist Church to waive permit fees for the installation of a free-standing sign on church property located at 1400 Arlington Heights Road in the amount of$205. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) C) Consideration of a request from the Elk Grove Park District of the following: • To waive permit fees to patch, seal coat, and stripe the asphalt parking lot at Audubon Park located at 300 Elk Grove Boulevard in the amount of$209; • To waive permit fees to patch the asphalt parking lot at Claes Pavilion located at 1000 Wellington Avenue in the amount of$404; • To waive permit fees to remove and replace existing concrete at Carson Park located at 1451 Kathleen Way in the amount of$435; and • To waive permit fees to replace the existing splash pad and sidewalks at Fountain Square Park located at 1736 Gibson Drive in the amount of$3,150. (The total amount of the fee waivers comes to $4,198. Agenda for VB Meeting 08-09-11 2 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) D) Consideration to concur, with prior authorization, a request from the Elk Grove Rotary Club to waive the temporary Class A Liquor License fee for the Aleaian Brothers Tour of Elk Grove on August 5 through August 7, 2011 in the amount of$2,900. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) E) Consideration of a request from the Lutheran Church of the Holy Spirit to waive the fees for a Trivia Night on Saturday, October 1, 2011 in the amount of$3,000. (Trivia Night is a benefit for their audio ministry and will be open to all residents of the community. (Lutheran Church of the Holy Spirit is requesting a waiver for a temporary Class A Liquor License ($2,900), as well as a temporary food caterer's license ($100). (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk's Office, recommending approval, is attached.) F) Consideration of a request to increase the construction contract to Trine Construction Corp. of West Chicago, IL for the 2011 Scott Street Watermain Improvements Project in the amount of$45,947.37 for a total contract amount of$478,217.02. (Conflicts with AT&T underground ducts caused a section of the watermain to be unbuildable by the contracted trenching method. (The subsequent installation method requires an increase in trench backfill costs and a wider section of the pavement to be repaired. (The increase of$45,947.37 still below the engineer's cost estimate of$493,945. (Adequate funds are still available within the Build America Bond program to cover the additional costs. (A report from the Acting Director of Engineering and Community Development, recommending approval, is attached.) G) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Alliance Contractors, Inc., of Woodstock, IL for the Biesterfield Road Integral Colored Concrete and Paver Crosswalk Improvements in the amount of$358,944.50 from the Residential Enhancement Fund. (On August 2, the Village opened sealed bids for the Biesterfield Road Integral Colored Concrete and Paver Crosswalk Improvements Project. A total of four (4) contractors obtained bid documents, with two (2) submitting bids. (The project consists of the removal of the deteriorated brick crosswalks on Biesterfield Road, and replace them with integral colored concrete crosswalks. Additionally, the crosswalks on the side street intersections with Biesterfield will be rehabilitated. Agenda for VB Meeting 08-09-11 3 (Alliance Contractors, Inc. meets the requirements of the specifications and has satisfactorily completed similar projects for other governmental agencies that included this type of work. They have also successfully completed projects for the Village. (The bid for this project is 2.4% below the Engineer's Estimate. (This project will be funded through the Residential Enhancement Program. (A report from the Director of Public Works, recommending approval, is attached.) H) Consideration of a request to award a professional services contract to the lowest responsive and responsible bidder Altura Communication Solutions of Addison, IL to maintain the Village's telephone, voicemail, and call accounting systems from September 2011 to December 2014 in the amount of$63,359. (Altura Communication Solutions currently maintains the Village's telephone, voicemail, and call accounting systems. (The Village's existing 5-year agreement with Altura will at the end of September 2011. (Three (3) companies responded, with one (1) withdrawing their name from consideration after being asked for more specific information about their proposal. (Altura currently provides quality assistance to the Village and the use of Altura in the future guarantees continuity of service. (A report from the Director of Finance, recommending approval, is attached.) I) Consideration of the following: • To increase the FY2010-11 Grove Mall TIF Fund in the amount of$81,000; and • To increase the FY2010-11 Recycling/Municipal Waste Fund in the amount of$15,000. (The Grove Mall TIF Fund requires a budget increase of$81,000 due to expenditures related to interest expense payable to the General Fund and final improvements to the Village Green, (The Recycling/Municipal Waste Fund requires a budget increase of $15,500 due to expenditures related to SWANCC tipping fees.) J) Consideration to adopt Ordinance No. 3275 (attached) amending Section 3-3-10 A. Gambling of the Village Code by substituting "Illinois Racing Board"for "Illinois Gambling Board" pertaining to the sanctioning of off-track betting establishments. (This amendment to the Ordinance changes "Illinois Gambling Board" to "Illinois Racing Board" per state statutes.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Shadywood Lane Drainage Improvements d. 2011 MFT and Build America Street Program e. Crossen Avenue Storm Sewer Rehabilitation Agenda for VB Meeting 08-09-11 4 9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road f. Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket #11-2 —Public Hearing to consider a petition for a variation to replace an existing six foot (6) high privacy fence, which is located six feet (6) from the street side property line for approximately fourteen feet (14') from the middle of the house to the rear edge of house on the property located at 638 Stone Haven Avenue. (PH 8-11-11) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY Agenda for VB Meeting 08-09-11 5 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Carey