HomeMy WebLinkAboutAGENDA - 09/13/2011 - VILLAGE BOARD AGENDA Next ORD: 3276 (3277)
Next RES. 36-11 (38-11)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
September 13,2011
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Edward Pelrine, Queen of the Rosary Church)
3. Approval of Minutes of August 9, 2011
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: August 31, 2011 $ 626,335.91
September 13, 2011 $ 2,166,909.07
6. CONSENT AGENDA
A) Consideration of a request from Northwest Filipino Baptist Church, located at 1900 Nerge
Road, to waive permit fees for the installation of their HVAC system in the amount of$50.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration of a request from Clearbrook, located at 1193 Bosworth Lane, to waive permit
fees for the installation of an access ramp in the amount of$70.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
C), Consideration of a request from Living Hope Church, located at 777 Meacham Road, to
waive permit fees for the installation of a free standing sign face in the amount of$140.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
D) Consideration of a request from St. Nicholas Episcopal Church, located at 1072 Ridge
Avenue, to waive permit fees for asphalt patching, seal coating and striping of their parking
lot in the amount of$156.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
Agenda for VB Meeting 09-13-11 2
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
E) Consideration of a request from the Elk Grove Park District for the following:
• To waive permit fees for the installation of a new concrete area to accommodate
additional picnic tables at Lions Park, located at 180 Lions Drive, in the amount of$180;
and
• To waive permit fees for improvements to their Fountain Square Park, located at 1736
Gibson Drive, in the amount of$5,705.75.
(Improvements to the Fountain Square Park will include new sidewalks, drainage,
landscaping, a new drinking fountain, an ornamental fountain, and the installation of a splash
pad.
(The existing pump building will be renovated to meet the new Illinois Department of
Public Health (IDPH) requirements for the new splash play system.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
F) Consideration of an increase to a professional services contract with Civiltech Engineering
of Itasca, IL for the Arlington Heights Road and Devon Avenue Intersection Improvement in
the amount of $73,348 for the total contract amount of $396,087 from the
Industrial/Commercial Revitalization Fund.
(On December 9, 2008, the Village Board approved a construction engineering services
contract with Civiltech Engineering for the Arlington Heights Road and Devon Avenue
Intersection Improvement Contract in the amount of$322,739.
(The project completion date increased the amount of time required for construction
engineering supervision by $73,348 and the overall contract with Civiltech Engineering to
$396,087.
(The project was funded through federal dollars and a local snatch distributed between
Cook County, DuPage County, and Elk Grove Village. The federal government pays for
70% of the project, with the remaining 30% distributed to the local government entities. Elk
Grove Village will only contribute 5% of the local match or $1,100.
(Adequate funds for this increase are available in the Industrial Commercial
Revitalization Budget.
(A report from the Acting Director of Engineering & Community Development,
recommending approval, is attached.)
G) Consideration to award a contract, from the State of Illinois Joint Purchase Contract, with
Cargill Incorporated Salt Division of North Olmsted, OH for the purchase of additional Bulk
Rock Salt for the upcoming winter season in an amount not to exceed $275,372.
(The Village's rock salt purchase requirement for the 2011/12 winter season is 4,300
tons through the Illinois Central Management Services (CMS) contract with an option to
purchase an additional 860 tons.
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(Elk Grove Village received notification of the award of our contract to Cargill
Incorporated Salt Division, North Olmsted, OH at a unit price of$64.04 per ton, which is an
increase of one (1) percent over last year's rate of$63.39.
(The additional rock salt purchase will allow a sufficient quantity of salt in preparation
for a heavy snowfall event this winter, if necessary,
(Adequate funds have been budgeted for this project in the FY 2012 budget.
(A report from the Director of Public Works, recommending approval, is attached.)
H) Consideration to award a construction service contract to the lowest responsive and
responsible bidder, Arrow Road Construction Company of Mount Prospect, 1L, for the 2011
MFT Street Resurfacing Program — Section C project in an amount not to exceed
$331,351.90 from the Motor Fuel Tax Fund.
(On Thursday, September 1, 2011, the Village opened sealed bids for the 2011 MFT
Street Resurfacing Program — Section C project. A total of six (6) contractors obtained bid
documents, with six (6) submitting bids.
(The lowest responsive and responsible bidder was received from Arrow Road
Construction Company.
(Arrow Road Construction Company has satisfactorily completed numerous projects
for the Village, including last year's MFT program and the 2011 MFT Street Resu rfacing
Program—Section B project.
(Adequate funds have been budgeted for this project in the FY 2012 budget.
(A report from the Director of Public Works, recommending approval, is attached.)
I) Consideration of a request to hold a Public Hearing before the Plan Commission to consider
the petition of Nostalgia Lane Motorsports, LTD. for a Text Amendment and Special Use to
allow for internet based automobile sales located at 837-B Oakton Street.
(Nostalgia Lane Motorsports, LTD. is seeking permission for a Text Amendment
allowing for the operation of an automobile showroom for internet based sales to function as
a Special Use in an 1-1 Zoning District.
(A date for the hearing has not been established.)
J) Consideration to adopt Resolution No. 36-11 (attached) determining the appropriateness for
Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 641 Fargo Avenue.
(The law firm of Masuda and Funai, on behalf of Heartech Precision Incorporated
(HPI) intends to purchase this 13,000 square foot building for industrial use.
(The applicant estimates the new tenant will refurbish the site at a cost of$1,100,000.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This site qualifies based on
occupation of an abandoned property with less than twenty-four months continuous vacancy
with a purchase for value, special circumstances, and substantial rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
Agenda for VB Meeting 09-13-11 4
K) Consideration to adopt Resolution No. 37-11 which will rescind Resolution No. 34-11 and
amend Resolution No. 35-98 and authorize the Mayor and Village Clerk to execute
Amendment No. 1 to Tower Lease Agreement between the Village of Elk Grove Village and
Nextel Communications, Inc. (1141 Hawthorne Lane).
(Resolution No. 34-11 incorrectly identified an amendment to the Tower Lease
Agreement as Amendment No. 3.
(The Amendment was directed towards SprintlNextel Communications and
subsequently required a change to Amendment No. 1.)
L) Consideration to adopt Ordinance No. 3276 (attached) amending Section 3-7A-9: License
and Permit Fees; Term of License of the Village Code Pertaining to Chauffeur's Permits.
(Ordinance No. 3081 was initially passed and approved by the Mayor and Board of
Trustees on April 11, 2006. At the time section 3-7A-9 was not amended to show the fee
change from $10 to $40.
(This Ordinance corrects this change.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Shadywood Lane Drainage Improvements
d. 2011 MFT and Build America Street Program
9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Master Plan to Revitalize the Business Park
c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects
d. Lighting of Roltlwing Road from Biesterfield Road to Devon Avenue
e. Lighting of Meacham Road from Nerge Road to Biesterfield Road
f. Biesterfield Road & 1-290 Intersection
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• Agenda for VB Meeting 09-13-11 5
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket#11-2—Public Hearing to consider a petition for a variation to replace an
existing six foot(6')high privacy fence, which is located six feet(6')from the street side
property line for approximately fourteen feet (14') from the middle of the house to the rear
edge of house on the property located at 638 Stonehaven Avenue. (PH 8-11-11)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health& Community Services Advisory Committee - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or
services should contact the Village Clerk, preferably no later than five days before the meeting.
c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7),
Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Carey
ADDENDUM
TO
REGULAR VILLAGE BOARD AGENDA
September 13, 2011
7:00 p.m.
6. CONSENT AGENDA (continued)
M) Consideration of a request to award a construction contract to the lowest responsive and
responsible bidder Visu-Sewer of Illinois, LLC in Bridgeview, IL for the Cured In Place
Sanitary Sewer Rehabilitation Project in an amount not to exceed $784,732.10 from the
Capital Projects Fund as part of the Build America Bond Program.
(On September 8, 2011, the Village opened sealed bids for the Cured In Place
Sanitary Sewer Rehabilitation project. A total of four (4) contractors obtained bid
documents, with two (2) submitting bids.
(The Cured In Place Sanitary Sewer Rehabilitation project will line selected
sanitary sewer lines in basins 7, 9, 10 and 16 which will extend the useful life of the
sewer lines.
(Visu-Sewer of Illinois, LLC, meets the requirements of the specifications and has
satisfactorily completed several CIPP projects for the Village.
(The total contract amount is $784,732.10 that consists of $714,382.10 for the
estimated footage to be installed, and $70,350 in contingency funds in the event that the
liner is longer than estimated or if point repairs are required.
(The project will be funded from the Capital Projects Fund through the Build
America Bond Program.
(A report from the Director of Public Works, recommending approval, is
attached.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Keegan (7), Carey