The URL can be used to link to this page

Home My WebLink AboutAGENDA - 10/11/2011 - VILLAGE BOARD AGENDA Next ORD: 3278 (3278) Next RES. 42-11 (43-11) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 11, 2011 7:00 p.m. I. Call to Order 2. Pledge of Allegiance Invocation (Pastor Stephen James Pendowski,Northwest Filipino Church) 3. Approval of Minutes of September 27, 2011 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: September 30, 2011 $ 142,834.60 October 11, 2011 $ 1,355,308.16 6. CONSENT AGENDA A) Consideration to hold the Regular Village Board Meetings at 7:00 p.m. in 2012 on the second and fourth Tuesday of the month with the exception as follows: • March—add March 20, 2012 Budget Meeting for budget purposes at 6:00 p.m.; • June—hold one Regular Village Board Meeting to convene on June 19, 2012; • July—hold one Regular Village Board Meeting to convene on July 10, 2012; • August—hold one Regular Village Board Meeting to convene on August 14, 2012; • November — hold one Regular Village Board Meeting to convene on November 13, 2012; and • December — hold one Regular Village Board Meeting to convene on December 11, 2012. (Start times for some meetings may be adjusted due to special events such as the Mid- Summer Concert Series. (This schedule follows the past practice of the Village Board to only hold one meeting during the months of June, July, August, November, and December.) B) Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive permit fees to sealcoat and stripe the parking lot and paths at Udall Park, Huntington Chase Park, and the Community Athletic Fields in the amount of$543. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration of a request from Alexian Brothers Medical Center, located at 800 Biesterfield Road, to waive permit fees for the replacement of the roof at the Roncoli Building in the amount of$3,878. Agenda for VB Meeting 10-11-11 2 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) D) Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2011. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Sikich Gardner & Co. (The CAFR was recently completed and distributed. (A report from the Director of Finance, recommending approval, is attached.) E) Considerationto award a contract to the lowest responsive and responsible bidder to Holiday Design, Inc. of Plainfield, IL for holiday decorations and lighting services around the Municipal Complex and Veteran's Memorial Park, with an option for annual renewals up to five (5) years, in the amount not to exceed $28,717.40. (On Tuesday, October 12, 2010 the Village opened sealed bids for the Holiday Decorations and Lighting Services. (A total of two (2) contractors submitted bids. (The lowest responsive and responsible bid was received from Holiday Design, Inc. (The structure of this bid included an option for annual renewals for up to five years, provided the Village is satisfied with the contractor's performance and the contractor is willing to extend the contract. (The contract with Holiday Design, Inc. allows for the vendor to request an increase based upon the Consumer Price Index (CPI) to allow for increases in cost. The contractor requested a CPI adjustment of 3.3%, allowing for an increase from the previous contract amount of$27,800 to $28,717.40. (FY 2011/2012 is the second year of the contract period. (Adequate funds are budgeted for in the Mayor and Board's Special Events Fund. (A report from the Director of Public Works, recommending approval, is attached.) F) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition of PAL Group Inc. for a Text Amendment and Special Use to allow for an asphalt plant located on the west side of Elmhurst Road between Pratt Boulevard and Lunt Avenue. (Pal Group Inc. is seeking permission for a Text Amendment allowing for the operation of an asphalt plant to function as a Special Use in an 1-2 Zoning District. (A date for the Public Hearing has not been established.) G) Consideration to adopt Resolution No. 42-I1 (attached) rescinding Resolution No. 36-I1 and determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 641 Fargo Avenue. Agenda for VB Meeting 10-11-11 3 (On September 13, 2011 the Village Board approved a Class 6B for 641 Fargo Avenue; however, Cook County is requesting that the special circumstances component of the application be included in the Resolution. As a result, Resolution No. 36-11 is being rescinded and the application is being reintroduced for approval in accordance with Cook County's stipulation. (The law firm of Masuda and Funai, on behalf of Heartech Precision, Inc. intends to purchase this 13,000 square foot building for industrial use. (The applicant estimates that the new tenant will refurbish the site at a cost of $1,100,000. (Eligibility requirements for 6B status are new construction, substantial renovation or the purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned property with less than twenty-four months continuous vacancy with a purchase for value, special circumstances, and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Shadywood Lane Drainage Improvements d. 2011 MFT and Build America Street Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-ldle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects Agenda for VB Meeting 10-11-11 4 d. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue e. Lighting of Meacham Road from Nerge Road to Biesterfield Road £ Biesterfield Road & I-290 Intersection 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket 11-5 —Public Hearing to consider a petition for a text amendment to Section 7-E-3.A of the Zoning Ordinance pertaining to Special Uses in 1-1 and I-2 Industrial Districts and a request for Special Use for an Automobile Showroom for Internet Based Sales submitted by J.R. Oakton LLC for property located at 831-B Oakton Street, Elk Grove Village, IL. (PH 10-26-2011) 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee -Trustees Petri/Lissner b. Health & Community Services Advisory Committee - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Carey