HomeMy WebLinkAboutVILLAGE BOARD - 08/09/2011 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT
THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE
ON TUESDAY AUGUST 9, 2011
Mayor Craig B. Johnson called the meeting to order at 7:08 p.m.
1. ROLL CALL:
Present: Mayor: Craig B. Johnson;
Trustees: Nancy J. Czamik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, Chris
Prochno
Absent: Trustee James P. Petri
Also Present: Village Manager Raymond R. Rummel; Village Attorney George B.
Knickerbocker; and Village Clerk Judith M. Keegan
A quorum was present.
2. PLEDGE OF ALLEGIANCE /INVOCATION—The Invocation was delivered by Pastor
Stefan Potuznik, Christus Victor Lutheran Church. Boy Scout Troop 95 and Cub Scout Pack
190 led the audience in reciting the Pledge of Allegiance.
3. APPROVAL OF MINUTES
Motion to approve the minutes of the Regular Village Board Meeting held on July 19, 2011
as submitted and dispense with the reading.
MOVED: Trustee Czamik SECONDED: Trustee Lissner
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES
Mayor Johnson proudly announced that although the bond rating of the Federal Government was
reduced, the Village's AAa rating was reaffirmed today. The Village has taken the necessary
steps to be a strong government moving forward. The Village is in solid and strong financial
shape. Elk Grove Village is one of the few communities that have not raised property taxes and
fees. The Village has reinvested into the Community by making almost twenty million dollars in
infrastructure improvements. The Village is going to work hard to keep the AAa rating.
Economic improvements are being seen through the increase in building permits issued by the
Village. Permits have increased by 12% and the fees collected for the permits, is up by almost
four hundred thousand dollars. The vacancy rate in the Business Park has decreased. In
December of 2009 the vacancy rate was at an all time high of 15%, it is down to 12.1%. The
market is changing and things are getting better.
The Mayor stated how proud he was of the Community during the record rain storm on July 23`d.
In less than two hours, the Village received almost six inches of rain. It was a record amount of
rain. Mayor Johnson explained that the Village does not have storm sewers that can handle that
capacity of rain. The streets in the Village were like rivers between 2:00 a.m. and 5:00 a.m.
Most of the water receded by 6:00 a.m. The Village streets were designed to handle the
overflow from the storm sewers to prevent flooding in homes as much as possible.
Mayor Johnson referenced the flooding from Salt Creek, stating the next phase study of the
Busse Dam Flood Mitigation Project should be done by Labor Day. The Board is committed to
getting the Dam to work the way it is supposed to, and alleviate flooding in the Village for good.
Many residents are upset with the power outages occurring in the Village. The Mayor stated
ComEd has large circuit breaker boxes installed near the creek and they get flooded out. The
Village has been in contact with ComEd and the government liaison for this region. The Village
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will be diligent in getting ComEd to make some modifications and improvements to address the
problem.
The 6"' Annual Alexian Brothers Tour of Elk Grove took place last weekend. It was a
phenomenal event. There was the largest field of competitors to date for both the men's and
women's pro races. There were competitors present from all over the world. The UCI
designation put the Tour of Elk Grove on the map for racing this year.
The first and second place winners of the women's race were from Canada, the third place
winner is from the United States. The first place winner of the men's race was from Cuba and
second and third place winners were from the United States. The team champion was Geox-
TMC from Spain.
The new Sponsor Expo area was very well received. Suzuki became a national sponsor and had
cars available to test drive. McDonald's was also a sponsor this year. They held a raffle and
were surprised to see the amount of people in attendance from Chicago that entered the raffle.
The race is not just an Elk Grove Village event, it has become a regional event. Fifteen nations
and over thirty-five states were represented in this year's race.
Mayor Johnson stated he received many compliments from the competitors about the Elk Grove
Village Community. They were impressed by the amount of spectators that were out there
cheering them on throughout the races. The Mayor passed on a thank you to the community for
hosting the race and the kindness and support that was shown to all the competitors.
The seventh annual Alexian Brothers Tour of Elk Grove will be taking place next year on August
4, 5, and 6, 2012.
The July concert series was very successful. There was a very large crowd for the last concert,
Mickey Dolenz of the Monkees. The Mayor thanked the Park District for partnering with the
Village to sponsor the concerts. There will be another concert series next July.
The next special event is the Tree Lighting Ceremony the day after Thanksgiving.
Oath of Office—Police Chief Schmidt joined Mayor Johnson at the podium. Chief Schmidt
gave a brief career history of Sergeant George Winkler. Mayor Johnson administered the Oath
of Office to Sergeant Winkler. Sergeant Winkler acknowledged his family and co-workers
present in the audience and stated he will continue to do the best job he can for the Village.
Mayor Johnson announced that Bob Goldsmith passed away. Mr. Goldsmith served on the Fire
& Police Commission for numerous years. A moment of silence was observed in memory of
Bob Goldsmith.
The Mayor stated he would be donating the maximum amount of$500.00 to the Soldier
Memorial Fund from the Charity Time Trial held at the Alexian Brothers Tour of Elk Grove.
Parade Awards - Trustee Czarnik joined Mayor Johnson at the podium to present Parade Float
Awards. Trustee Czarnik acknowledged and thanked Parade Committee members in the
audience, Anne Feichter, Rich Keyworth, Ron Piszczek, and Roseanne DeFrenza.
Parade Float Awards were presented as follows:
Most Outstanding Elk Grove Lions/Lioness/Leo Clubs—Lion King
Best Use of Theme Elk Grove Italian Sister Cities—The Jersey Boys
Most Original Mainstreet USA/Balloons by Tommy—Little Mermaid
Best Design Clearmont Girl Scouts—Wizard of Oz
Most Resourceful Boy Scout Troop #495 — Stomp
Most Creative Boy Scout Troop 495 —Spamalot
Best Presentation Cub Scout Pack#190—Camelot
Spirit Award Sheila Ray Senior Center—Mary Poppins
Trustee Franke thanked CERT members for volunteering many hours of their time during the
Bike Race and the recent floods. Everyone did a great job. The next CERT class will be taking
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place September 23, 24 and 25, 2011. Anyone interested in taking the class should contact the
Fire Department at 847-734-8025. It is a great way to get involved and help the Village, your
neighbors and your family.
Trustee Lissner thanked Mayor Johnson for his efforts and the many hours he put in to make the
Bike Race possible. Trustee Lissner also thanked the residents who live along the race route and
those impacted by road detours for their patience and support.
Trustee Feichter stated the Community Character Coalition would like everyone to reserve
September 21, 2011 for their annual social event. Everyone in Elk Grove Village is invited to
attend at the Sheila Ray Senior Center. Trustee Feichter will have more specific information
about the event at the next Village Board meeting.
Trustee Feichter reported the Woodfield Chicago Northwest Convention Bureau was very happy
the Governor signed off on the full funding of Tourism Illinois and in addition, the Bureau
received a$200,000 matching grant. The Bureau will be meeting this Thursday to discuss ways
of raising the matching funds for that $200,000 grant. Mayor Johnson stated the Convention
Bureau was a big sponsor of the Bike Race this year.
Trustee Prochno participated in the Annual Kenneth Young Center Golf Outing on Thursday,
August 4, 2011. The purpose of the outing was to raise funds for the Kenneth Young Center and
the programs they sponsor within the community. They came close to raising their goal amount
of$30,000. The Kenneth Young Center is dependent on fundraisers because of the lack of
funding from the State. They will be sponsoring a Housewalk in September and a Fashion Show
in November. Information about those fundraisers will be announced at future Board meetings.
Another way to help is by donating items to the Kenneth Young Resale Shop, which is located
on the corner of Wise and Roselle Roads. All the monies raised at the resale shop fund programs
offered by the Kenneth Young Center.
Trustee Prochno stated this was the second year the Trustee Sign Challenge was held in
conjunction with the Bike Race. The signs were all very impressive. There were first and
second place winners and four honorable mentions as follows:
First Place— 563 Charing Cross Road
Second Place—293 Tower Lane
Honorable Mentions— 1162 Carswell Avenue
563 Laurel Street
395 Bianco Drive
299 Walnut Lane
The winners will receive their awards at the September 13, 2011 Village Board meeting.
Pictures of the award winning signs are posted on the Village website. Thanks to everyone who
participated.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the July 31, 2011 Accounts Payable
Warrant in the amount of$657,474.89.
MOVED: Trustee Czarnik SECONDED: Trustee Feichter
AYES: Trustees Feichter, Franke, Lissner, Prochno, Czamik
NAYS: None
ABSENT: Trustee Petri
MOTION CARRIED
Motion to authorize payment of invoices as shown on the August 9, 2011 Accounts Payable
Warrant in the amount of$1,583,035.18
MOVED: Trustee Czarnik SECONDED: Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Prochno, Czamik
NAYS: None
ABSENT: Trustee Petri
MOTION CARRIED
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6. CONSENT AGENDA
A. St. Nicholas Episcopal Church—Authorization of a request to waive permit fees for the
construction of a garage on church property located at 1072 Ridge Avenue in the amount of
$165.
B. Prince of Peace United Methodist Church—Authorization of a request to waive permit fees
for the installation of a free-standing sign on church property located at 1400 Arlington Heights
Road in the amount of$205.
C. Elk Grove Park District - Authorization of a request for the following:
• To waive permit fees to patch, seal coat, and stripe the asphalt parking lot at Audubon
Park located at 300 Elk Grove Boulevard in the amount of$209;
• To waive permit fees to patch the asphalt parking lot at Claes Pavilion located at 1000
Wellington Avenue in the amount of$404;
• To waive permit fees to remove and replace existing concrete at Carson Park located at
1451 Kathleen Way in the amount of$435; and
• To waive permit fees to replace the existing splash pad and sidewalks at Fountain Square
Park located at 1736 Gibson Drive in the amount of$3,150.
D. Elk Grove Rotary Club—Concur, with prior authorization, a request to waive the temporary
Class A Liquor License fee for the Alexian Brothers Tour of Elk Grove on August 5 through
August 7, 2011 in the amount of$2,900.
E. Lutheran Church of the Holy Spirit—Authorization of a request to waive the fees for a Trivia
Night on Saturday, October 1, 2011 in the amount of$3,000.
F. Trine Construction Corp, West Chicago, IL—Authorization of a request to increase the
construction contract for the 2011 Scott Street Watermain Improvements Project in the amount
of$45,947.37 for a total contract amount of$478,217.02.
G. Alliance Contractors Inc., Woodstock, IL—Authorization of a request to award a
construction contract to the lowest responsive and responsible bidder for the Biesterfield Road
Integral Colored Concrete and Paver Crosswalk Improvements in the amount of$358,944.50
from the Residential Enhancement Fund.
H. Altura Communication Solutions, Addison, IL—Authorization of a request to award a
professional services contract to the lowest responsive and responsible bidder to maintain the
Village's telephone, voicemail, and call accounting systems from September 2011 to December
2014 in the amount of$63,359.
I. Authorization of the following:
• To increase the FY2010-11 Grove Mall TIF Fund in the amount of$81,000; and
• To increase the FY2010-11 Recycling/Municipal Waste Fund in the amount of$15,000.
J. Village Code/Illinois Racing Board—Adopt Ordinance No. 3275 entitled "AN
ORDINANCE AMENDING SECTION 3-3-10A. GAMBLING OF THE VILLAGE CODE BY
SUBSTITUTING ILLINOIS RACING BOARD FOR ILLINOIS GAMBLING BOARD
PERTAINING TO THE SANCTIONING OF OFF-TRACK BETTING ESTABLISHMENTS"
Mayor Johnson asked if any of the Trustees or staff had any questions or comments regarding the
Consent Agenda. There were none. The Mayor asked if anyone in the audience wished to
address the Village Board regarding the Consent Agenda. No Response.
Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, and J."
MOVED: Trustee Czarnik SECONDED: Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Prochno, Czarnik
NAYS: None
ABSENT: Trustee Petri
MOTION CARRIED
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7. REGULAR AGENDA—None
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Trustee Czarnik
reported in Trustee Petri's absence. The Crossen Avenue Storm Sewer Rehabilitation has been
completed and can be removed from the Agenda. The Shadywood Lane Drainage Improvements
are under construction. The large storm sewer improvements are now under construction.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—The
signs for the No-Idle Zone Ordinance should be ready in another week, however the black poles
for the signs will not be available for another four to six weeks. Vito Sammarco, Director of
Public Works, stated they were looking into getting the poles elsewhere but the recent storms and
flooding have caused a delay.
10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—No Report
11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—There will be a
document destruction event this coming Saturday, August 13, 2011 from 9:00 a.m. to 11:00 a.m.
at Village Hall. This is the perfect opportunity to safely destroy documents and avoid identity
theft. This is for Elk Grove Village residents only. Proof of residency will be required. There is
a limit of six banker boxes per vehicle. Anyone with questions should contact Joe Carey at
(847)357-4006.
12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—No Report
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES
LISSNER/PETRI—Item f. Biesterfield Road & I-290 Intersection is almost complete. The
Commission has met approximately four times over the last couple of months to discuss the
Master Plan. The Consultants will be incorporating some of the changes requested by the
Commission into their report. The Committee will meet to review the changes and then forward
the Plan to the whole Village Board for review.
14. YOUTH COMMITTEE -TRUSTEE FRANKE—The last Summer Blast is being held
this Friday, August 12, 2011 at Rainbow Falls from 8:00 p.m. to 10:00 p.m. The Summer Blast
is sponsored by the Youth Committee in conjunction with the Police Department and Park
District. There were 227 youths in attendance at the last Summer Blast and Trustee Franke is
hoping to top that amount on Friday. The event is free to Junior High and High School age
youths.
The Park District asked Trustee Franke to announce that they have received a grant to employ
people between the ages of 16 and 19 years old for a few weeks. The program will run through
August. The grant money has to be used before the end of August. They are looking to work on
numerous projects. Anyone interested should contact the Park District at (847)437-9494.
15. PARADE COMMITTEE - TRUSTEE CZARNIK—Next year's Hometown Parade will
be Saturday, June 16, 2012. Ideas for parade themes can be submitted on the Village website.
The next meeting of the Parade Committee is October 3, 2011 at 5:30 p.m. Trustee Czarnik
thanked this year's parade sponsors: Jerry Castle & Son Hi Lift, Core Orthopedics, Rocco
Vino's, Elk Grove Chamber of Commerce, Smile Creations, Grove Memorial Chapel, Chicago
Offset Printing, A&H Plumbing and Alpha Graphics. The Committee is looking for sponsors for
the 2012 parade. Please consider helping make an even more successful showing.
16. PLAN COMMISSION - VILLAGE MANAGER—No Report
17. ZONING BOARD OF APPEALS - VILLAGE MANAGER—No Report
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRULISSNER—No Report
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b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE
CZARNIK—The Community Spirit Award winner for August is John Tokarewich. Mr.
Tokarewich served our country in the Philippines in World War II. John has been a part of the
Elk Grove VFW Post 9284 since the 1960's. He is a part of the annual Memorial Day Color
Guard. On Veteran's day members of the VFW speak at local schools and students get to ask
questions about Americanism.
Each year the VFW awards the high school student with the most community service hours a one
thousand dollar scholarship. Every Friday they have a fish fry, and their annual Buddy Poppy
Day makes enough money for the Post to visit Hines Hospital once a month to run bingo games
for veteran patients. On Veterans Eve Day they give cash presents to those who are too ill to get
a pass to go home for the holidays. Watch "In the Grove" on Channel 6 during the month of
August to learn more about Mr. Tokarewich's story.
Acknowledge someone's good deed by nominating them for the Community Spirit Award.
Forms are available at Village Hall, the Library, Pavilion and Jarosch Bakery.
The Farmer's Market is in progress. The Market is every Wednesday from 7:00 a.m. to 1:00
p.m. in the Pavilion parking lot across from the Clock Tower. The Market is scheduled to run
through September 7, 2011, however the resurfacing of the Pavilion parking lot may be delayed
and the Market could run longer. Fresh produce and many other items are offered. Coffee and
gardening information is available at the courtesy table.
The Blood Drive was August 6, 2011. Thank you to all who participated in this worthwhile
endeavor.
The Community Respite Care Program has expanded to Mondays and Wednesdays from 9:30
a.m. to 3:30 p.m. at Christus Victor Church. This is a great socialization program for adults.
The program is organized and supervised by trained and caring staff. The program is looking for
participants and volunteers. Anyone interested in the program should call (847)437-2666.
The next meeting of the Health & Community Services Advisory Committee is Wednesday,
October 19, 2011 at 7:00 p.m. in the lower level of the Zettek Municipal Building.
c. LIQUOR COMMISSION - MAYOR JOHNSON—No Report
d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—The next special event will
be the Tree Lighting Ceremony the day after Thanksgiving.
e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—No Report
19. REPORT FROM THE VILLAGE CLERK—No Report
20. UNFINISHED BUSINESS
Village Board -None
Village Attorney -None
21. REPORT FROM THE VILLAGE MANAGER—No Report
Mayor Johnson announced the Village Board will be reconvening to Executive Session at the
conclusion of the Village Board meeting.
22. NEW BUSINESS -None
Mayor Johnson asked if any of the Trustees had anything further before he opened the floor to
the audience.
Trustee Czarnik announced the Fifth Annual Frank J. Czamik Memorial Scholarship Golf
Outing will be held on September 18, 2011 at 7:00 a.m. at Fox Run Golf Course. The fee is
$56.00. Anyone interested in participating should contact Trustee Czarnik or Jim Heffern.
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Trustee Lissner stated changes had been made in the Open Meetings Act which would allow
Board members to attend meetings electronically. In order for this to take place, the Village
would have to pass an Ordinance allowing such attendance. Trustee Lissner asked if the JPZ
Committee or the Village Attorney could look into the pros and cons of such an Ordinance.
Mayor Johnson asked that we have the Northwest Municipal Conference do a survey of other
communities to see if they have passed Ordinances, and if so, have they had electronic
attendance and how has it worked out if they have.
AUDIENCE— 8:03 p.m.
Resident Leena Barboza of 6 J. F. Kennedy Boulevard addressed the Board about her fence
being knocked down several times. She stated that she believes it is being knocked down by
people working on Village property along the fence. She also addressed the Board about getting
a guard rail installed at her corner for safety. There have been accidents in the past where
vehicles have ended up in her yard. Ms. Barboza also expressed that she was upset with children
consistently throwing garbage into her yard.
Ms. Barboza was informed that it is not the Village's decision to install a guard rail. It is up to
Cook County. The Village has approached the County on several occasions to have a guard rail
installed and the County has stated that corner does not warrant a guard rail. Ms. Barboza stated
she would contact the County herself. Mayor Johnson advised Ms. Barboza that the Village
would provide her with copies of the correspondence between the Village and the County with
reference to the guard rail. Vito Sammarco, Director of Public Works stated he would go look at
her fence.
Jose Huerta of 1454 Kathleen Way addressed the Board regarding flooding on his property. Mr.
Huerta's neighbor, Gordon Szymanski of 1458 Kathleen Way, also spoke on Mr. Huerta's
behalf. Mayor Johnson advised that the Village is aware of the situation. The Village had done
storm sewer repair in that area in 1991. Village Engineers will investigate the area and assess
whether the repairs are still doing what they were designed to do. Another determining factor is
the amount of rain the Village received in a short period of time during this last storm. Mr.
Huerta will be contacted after the Village has looked into the area.
Sonia Martinez of 807 Pahl Road, Debbie Strohm of 811 Pahl Road, and Kristin Jacobs of 805
Pahl Road addressed the Board regarding flooding and drainage at their townhomes on Pahl
Road. Their townhomes are built on concrete slabs, therefore they all had flooding in their first
floor main living areas. In addition to storm water, they also had sanitary sewage back up into
their homes. Ms. Strohm stated this also happened ten years ago. At that time she was told by
the Village that it was an Association issue, and the Association stated it was a Village issue.
Mayor Johnson stated a Village Engineer would go out and assess the situation.
23. ADJOURNMENT
Motion to adjourn the meeting at 8:33 p.m.
MOVED: Trustee Feichter SECONDED: Trustee Czarnik
AYES: Trustees Franke, Lissner, Prochno, Czarnik, Feichter
NAYS: None
ABSENT: Trustee Petri
MOTION CARRIED
Judith M. Keegan
Village Clerk
Mayor Craig B. Johnson
Village of Elk Grove Village
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