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HomeMy WebLinkAboutAGENDA - 04/10/2012 - VILLAGE BOARD AGENDA Next ORD: 3296 (3299) Next RES. 14-12 (19-12) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING April 10, 2012 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Edward Pelrine, Queen of the Rosary Church). 3. Approval of Minutes of March 27, 2012 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: March 31, 2012 $ 329,365.75 April 10, 2012 $ 234,586.78 6. CONSENT AGENDA A) Consideration to grant special permission authorizing outdoor seating at Black Steer Charhouse at 1180 West Devon Avenue in conjunction with the seating plan approved by the Department of Engineering& Community Development. (Black Steer Charhouse submitted a permit application to the Village seeking to place twelve tables in the front of the restaurant to accommodate outdoor seating during the summer months (The seating area would be surrounding by perimeter wrought iron fencing and flower plantings. (The Village has authorized similar requests for food establishments located in shopping centers provided there are no detrimental effects on the area and that the owner of the building properly maintains the site. . (Black Steer Charhouse has agreed to maintain the area with respect to cleanliness and trash and will create a system that protects the proposed pass-thm window from insects,.animals, and air-borne contaminates. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration of a request (attached) to renew a custodial services contract to Crystal Maintenance Services Corp. of Mount Prospect, IL for custodial services in an amount not to exceed $35,323. (The contract provided for four(4) annual renewals through April 30, 2015. (The initial professional services contract was competitively bid in 2010. (The Village has had excellent service from Crystal Maintenance Services Corp. who has agreed to the contract renewal with no economic adjustments. (The contract period will be May 1, 2012 through April 30, 2013. (Adequate funds are budgeted in the proposed 2012-13 budget. (A report from the Director of Public Works, recommending approval, is attached.) Agenda for VB Meeting 04-10-12 2 C) Consideration to renew a professional services contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in a contract amount not to exceed $40,000 for five (5) events each year. (This renewal extends Johnny Rockets contract with the Village for five (5) additional years. (The contract locks in rates at$40,000 through 2016. (The Village administers three fireworks displays each year including a display at RotaryFest (the Saturday before Father's Day), Fourth of July, Thursday and Friday displays as part of the Tour of Elk Grove Block Parties, and a display at the Tree Lighting Ceremony (Friday after Thanksgiving). (The company's performance over the past eleven years has been satisfactory. (The contract cost will be offset each year depending on the contribution of funds by residents through utility billing for the July 4`s display.) D) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Thorne Electric, Inc. in Wheaton, IL for the IL Route 83 LED Internally Illuminated Street Name Sign Improvement Project in the amount of $60,502.77 from the ICRC Fund. (On March 27, 2012 the Village opened sealed bids for the IL Route 83 LED Internally Illuminated Street Name Sign Improvement Project. A total of three (3) contractors obtained bid documents, with two (2) submitting bids. (The project will furnish and install 20 LED Internally Illuminated Street Name Signs along the IL Route 83 intersections of Devon Avenue, Pratt Boulevard, Greenleaf Avenue, Landmeier Road, and Howard Street. (Throne Electric, Inc. is IDOT pre-qualified and has completed numerous lighting and traffic signal projects for west suburban communities. (The bid for this project is 50.2% below the Engineer's Estimate. (Adequate funds are budgeted for this project in the ICRC fund. (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration to renew an HVAC maintenance service contract to Dynamic Heating and Piping Company.of Crestwood, IL for HVAC maintenance services at all Village facilities in an amount not to exceed $66,500. (The contract provided for four(4) annual renewals through April 30, 2014. (The initial professional services contract was competitively bid in 2009. (The Village has had excellent service from Dynamic Heating and Piping Company who has agreed to the contract renewal with no economic adjustments. (The contract period will be May 1, 2012 through April 30, 2013. (Adequate funds are budgeted in the proposed 2012-13 budget. (A report from the Director of Public Works, recommending approval, is attached.) F) Consideration to authorize a professional services contract with Stantee Consulting Services, Inc. in the amount of$84,630 to complete a preliminary flora survey with GPS mapping of species in Busse Woods for the Busse Woods Dam Modification Project. •1 Agenda for VB Meeting 04-10-12 3 (The Village recommends a professional services contract with Stantec Consulting Services Inca in the amount not to exceed $84,630 which includes a complete flora survey with GPS mapping, installation of groundwater monitoring wells, mapping of stormwater inputs and channels. (The biological surveys will provide Cook County and the Forest Preserve District information as it relates to the ecological impact on the Busse Woods Reservoir complex. (Adequate funds are budgeted in the current Fiscal Year 2011-12 budget. (A report from the Acting Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Lyons Electric Company, Inc. of La Grange, IL for the Arterial & Business Park Lighting Maintenance contract in the amount of $106,024.40 from the ICRC Fund. (On March 29, 2012 the Village opened sealed bids for the Arterial & Business Park Lighting Maintenance contract. A total of three (3) contractors obtained bid documents,with three(3) submitting bids. (The contract provides for routine maintenance of the streetlights along arterials and business park roadways, emergency repair work, as well as underground cable locating(JULIE locates) for these street lighting systems. (Lyons Electric Company, Inc. currently maintains the Village's residential street lights, and performs similar work for numerous municipalities. (Adequate funds are budgeted for this project in the ICRC fund. . (A report from the Director of Public Works, recommending approval, is attached.) H) Consideration to award a professional services contract with Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk Grove Village's Geographic Information System (GIS) in an amount not to exceed $142,971 from the ICRC Fund. (In April of 2008, the Village Board entered into an agreement to join the GIS Consortium (GISC), which is a group of eighteen (18) local communities that work together to develop.a cost-effective solution for implementing Geographic Information Systems (GIS) and related technologies. (By collaborating, communities create GIS opportunities otherwise unavailable because of complexity and cost. The mission of the 'Consortium is to create value by managing cost and risk in a cooperative environment. (The foundation of the Consortium is its innovative staffing approach. To address this issue, the Consortium outsources staffing and shares these resources among its members. (The GIS Consortium's contracted service provider is Municipal GIS Partners (MGP). (Elk Grove Village is an 80% allocation member for support services. This provides for an in-house GIS Specialist 4 days a week. (In addition to the Specialist, Elk Grove Village shares the services and receives the benefits of six (6) other GIS staff members who are located off-site. (The Village's contract with MGP will run from May 1, 2012 to April 30, 2013. (A report from the Deputy Village Manager, recommending approval, is attached.) Agenda for VB Meeting 04-10-12 4 I) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by ComEd for a Special Use at 2065 Tonne Road. (ComEd is seeking permission for a Special Use to expand the existing electrical substation. (A date for the Public Hearing has not been established.) J) Consideration of Ordinance No. 3296 granting a variation from the Zoning Code, Section 3-70(3), to permit the construction of a six foot (6') high fence extending approximately twenty-eight feet (28') beyond a line extended from the nearest front corner of the principal building located on an adjacent single-family residential lot for property located at 31 John F. Kennedy Boulevard. (The Mayor and Board of Trustees.concurred with the findings of the Zoning Board of Appeals that sufficient hardship exists to justify granting the variation.) K) Consideration of the following items for Fiscal Year 2012-13: • To authorize a 2.00% market adjustment to non-union step and specific rate plan positions; • . To authorize a 2.00%market adjustment to the merit pay plan positions; • To continue the eligibility range for defined merit employees who are within 66% of the pay range, funded at 2.00%; • To adopt Ordinance No. 3297 amending wages by 2% for part-time positions of Custodian, Porter, Health Code Enforcement Officer, Cable Production Assistant, Fire Inspector, and Water Meter Reader; Temporary Part-Time Administrative Interns and Summer Seasonal Employees; and School Crossing Guards of the Village of Elk Grove Village; and • To adopt Ordinance No. 3298 (attached) amending the Position Classification and Salary Plans: the Classification Plans: and Salary Range for, Merit Pay Plan Positions, Step Pay Plan Positions, and Specific Pay Plan Positions of the Village Code of the Village of Elk Grove Village. L) Consideration to adopt Resolution No. 14-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1350 Greenleaf Avenue. (R.F.M. Properties, Inc. is seeking a Class 6B for property at 1350 Greenleaf Avenue. (The applicant intends to purchase the property, and lease it to a yet-to-be-created entity for the purpose of processing, cold storing, and distributing meat and fish products for Amigos Foods. (The subject property consists of approximately 52,580 square feet of building on a roughly 101,630 square foot site. (The total project cost is estimated at $525,000 for improvements related to resurfacing the parking lot and loading dock, and replacing the ligbting and the roof of the building. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site Agenda for VB Meeting 04-10-12 5 qualifies as it involves occupation of an abandoned property that has been vacant for less than twenty-four months with a purchase for value, special circumstances and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) M) Consideration to adopt Resolution No. 15-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 950 Pratt Boulevard. (Paul Family Real Estate Venture I, LLC is seeking a Class 6B for property at 950 Pratt Boulevard. (The applicant intends to rehabilitate the site in order to lease it to a related yet-to- be-created entity that will manufacture construction strapping products and gearwheels for construction nail guns. (The property consists of a 30,000 square foot building on a 57,190 square foot lot. (The applicant is in the process of acquiring product lines from a company in Glenview and a company in Bridgeview. The lines would be consolidated into the 950 Pratt Boulevard location which is anticipated to create ten to twelve new jobs. (The total project cost is estimated at $248,000 which will include repair or replacement of the roof, windows, office area, overhead doors, and the parking lot. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies as it involves occupation of an abandoned property that has been vacant for more than twenty-four months without a purchase for value, special circumstances, and substantial rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) N) Consideration to adopt Resolution No. 16-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2727 Old Higgins Road. (Bridge Development Partners, LLC is seeking a Class 6B for property at 2727 Old Higgins Road. (The applicant intends to purchase the property, tear down the existing building, and construct a new 131,250 square foot building. (Contingent on receiving the Class 613, the applicant anticipates construction in the late summer of 2012 with completion slated for later summer of 2013. Agenda for VB Meeting 04-10-12 6 (The total project cost is estimated at $10,098,000. It is anticipated that the industrial user will create 125 construction jobs and 175 full-time jobs. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies as it will be new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) O) Consideration to adopt Resolution No. 17-12 (attached) amending Resolution No. 53-03, and authorizing the Mayor and the Village Clerk to execute a Landlord/Lessor Consent to Assignment of Lease and Rents. between NextWeb, Inc. and E-Vergent.com, LLC (1141 Hawthorne Lane and 701 Pratt Boulevard). (NextWeb, Inc. is the successor in interest to the Client/Server Consulting Group, d/b/a Dataflo. (This item provides consent to and approval of the assignment of lease and rents from NextWeb to E-Vergent.com LLC.) P) Consideration to adopt Resolution No, 18-12 (attached) rescinding Resolution No. 16-11 and authorizing the Mayor and the Village Clerk to execute a Landlord/Lessor Consent to Assignment of Lease and Rents (Tower Assets Newco VI, LLC) (1060 Oakton Street) (Resolution 16-11 assigned the lease agreement between Tower Assets Newco and the Village to First Tennessee Bank. (This item provides consent to and approval of the assignment of lease and rents from Tower Assets Newco VI,.LLC to Trustmark National Bank). 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. 2012 Street Resurfacing Program d. Biscayne Bay Storm Sewer Improvements e. Kathleen Way Storm Sewer Improvements 9. JUDICIARY PLANNING AND ZONING COMMITTEE- Trustee Lissner 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter Agenda for VB Meeting 04-10-12 7 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing.Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road &Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue d. Lighting of Meacham Road from Nerge Road to Biesterfield Road 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS -Village Manager Rummel IS. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health& Community Services Advisory Committee-Trustee Czarnik c. Liquor Commission-Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. Prepare the necessary documents for a fence variation for the property located at 31 John F. Kennedy Boulevard. (ZBA Docket 12-1) 21. REPORT FROM VILLAGE MANAGER 22.NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Carey