HomeMy WebLinkAboutVILLAGE BOARD - 03/27/2012 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT
THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE
ON TUESDAY MARCH 27,2012
Mayor Craig B. Johnson called the meeting to order at 7:13 p.m.
1. ROLL CALL:
Present: Mayor: Craig B. Johnson;
Trustees: Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris
Prochno
Absent: Trustee Nancy J. Czarnik
Also Present: Village Manager Raymond R. Rummel; Village Attorney George B.
Knickerbocker; and Village Clerk Judith M. Keegan
A quorum was present.
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES
Motion to approve the minutes of the Regular Village Board Meeting held on March 13,
2012 as submitted and dispense with the reading.
MOVED: Trustee Petri SECONDED: Trustee Lissner
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson made note
of the lava lamp which was behind him on the dais. The company which makes the original lava
lamp relocated from Elmhurst to Elk Grove Village. They are located at Lively Boulevard and
Thomdale Road. The company is looking into relocating manufacturing from China to the
United States. Mayor Johnson welcomed Lava Lite LLC to the Community.
On March 19, 2012 Mayor Johnson welcomed the exchange students from Japan that are visiting
Elk Grove High School.
The Mayor announced Elk Grove Village was named Tree City USA for the 27`h year.
Mayor Johnson stated the Daily Herald recently published the 2012 issue of their"Reader's
Choice." Thousands of Daily Herald readers voted for different categories and Elk Grove
Village was voted the number one Best City/Town to live in. Elk Grove Village was previously
voted one of the top fifty places to relocate to, one of the best towns to raise a family in, and now
voted the best town to live in within the Daily Herald readership area. Mayor Johnson thanked
the Daily Herald.
Representatives from the American Cancer Society joined Mayor Johnson at the podium. Mike
Caveney introduced himself and stated this year's Relay for Life will be the 16`h Relay held in
Elk Grove Village. Mr. Caveney thanked Mayor Johnson and the Trustees for their help and
support every year. Mr. Caveney gave a brief history on how Relay for Life began and stated
that over two billion dollars has been raised for cancer research through Relay for Life. To date,
the Elk Grove Relay has raised just over 1.75 million dollars.
This year's Relay for Life will be held Friday, June 8, 2012 and Saturday,June 9,2012 from
6:00 p.m. to 6:00 a.m. To date there are forty-three teams, consisting of 238 people, committed
to participating. Mr. Caveney encouraged people to participate and attend the event. Mayor
Johnson stated how hard the volunteers work and that each year the event has gotten bigger and
better. Mayor Johnson thanked the volunteers for their tireless efforts and their commitment to
the cause.
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Trustee Feichter stated the Lions Club would like to get involved but some of the people are
older and can't stay for the whole night. Mr. Caveney stated participants can stay for however
long they would like. People do not have to stay the whole night to take part in the event.
Trustee Prochno stated she is on the Board of Directors at the Kenneth Young Center. Due to
State funding cuts,the Kenneth Young Center is always looking for ways to raise funds. Over
five thousand dollars was recently raised at a fundraiser at Whole Foods. Another fundraiser is
coming up this Thursday and Friday, March 29th and 30`h at Chevys Restaurant at the corner of
Golf Road and Meacham Road in Schaumburg. Fifteen percent of what is purchased at Chevys
on those two days will be donated to the Kenneth Young Center. A voucher needs to be
presented in order to get the fifteen percent donated. Vouchers are available on the website at
www.kennethyoung.org.
Trustee Feichter stated the Community Character Coalition will be having their Youth
Recognition night on May 8, 2012 at Village Hall. The program will begin at 6:00 p.m. All the
groups being recognized will have displays set up in the lower level of Village Hall. They will
then be recognized by the Mayor and Board at the Village Board meeting at 7:00 p.m. It is a
great opportunity to see all the good things that the students do for the Community. If anyone
knows a youth in Elk Grove Village that should be recognized, please visit the website at
www.ccceg.org or contact Betsy Boswell at the District 59 Administrative Offices at 847-593-
4404.
Trustee Lissner reported the St. Baldrick head shaving event took place on March 17, 2012. Vito
Sammarco, Public Works Director, and his team of seven Public Works employees did a great
job raising money for the event. The first St. Baldrick event took place in the year 2000 and it
has been a very successful and profitable event in raising funds to help children fighting cancer.
Trustee Lissner stated he inquired whether there is actually a St. Baldrick, and there is not.
Trustee Petri reported the Elk Grove High School exchange students are in Italy at Elk Grove
Village's Sister City for the week. They will be returning on Sunday.
Trustee Franke announced the first Citizen Emergency Response Team (CERT)training class
will begin on April 5, 2012. There are still a few openings in the class. Anyone interested in
registering should contact Carl Sabo in the Police Department at 847-357-4193. Two more
classes will be offered later in the year.
Boards and Commissions - Mayor Johnson stated he would like Board concurrence for
reappointments.
Motion to reappoint the following:
Butch Ehrke—Fire & Police Commission
Hilda Ingebrigtsen—Fire Pension Board
John Glass,Fred Geinosky—Plan Commission
Gary Parrin—Police Pension Board
Ryan Bookler, Donald Childress, Larry Dohrer—Zoning Board of Appeals
MOVED: Trustee Lissner SECONDED: Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno
NAYS: None
ABSENT: Trustee Czamik
Mayor Johnson advised that Joe Oliveto, who has been a member of the Zoning Board of
Appeals for many years, has retired from the position. Mayor Johnson would like Board
concurrence to appoint Paul Rettberg to the Zoning Board of Appeals.
Motion to appoint Paul Rettberg to the Zoning Board of Appeals.
MOVED: Trustee Feichter SECONDED: Trustee Feichter
AYES: Trustees Franke, Lissner, Petri, Prochno, Feichter
NAYS: None
ABSENT: Trustee Czarnik
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Oath of Office will be administered to Mr. Rettberg at the April 10, 2012 Village Board meeting.
5, APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the March 27, 2012 Accounts Payable
Warrant in the amount of$763,749.47.
MOVED: Trustee Petri SECONDED: Trustee Lissner
AYES: Trustees Lissner, Petri, Prochno, Feichter, Franke
NAYS: None
ABSENT: Trustee Czarnik
MOTION CARRIED
6. CONSENT AGENDA
A. Dixon Engineering, Yorkville, IL —Authorization to award a contract for technical services
related to the cleaning and painting of the West Elevated Water Tank located at 1411 Hawthorne
Lane in the amount of$20,422 in the Water/Sewer Fund.
B. Sebert Landscaping Co., Bartlett. IL—Authorization to renew a landscape services contract
for the 2012 Turf and Landscape Bed Maintenance—Business Park Contract in an amount not to
exceed $41,477 from the Industrial/Commercial Revitalization Fund.
C. Sebert Landscaping Co., Bartlett. IL—Authorization to renew a landscape services contract
to provide turf restoration of damaged parkways throughout the Village in an amount not to
exceed $43,790, of which $5,790 will be paid through the General Fund and $38,000 will be paid
from the Water/Sewer Fund.
D. Sebert Landscaping Co., Bartlett, IL—Authorization to renew a landscape services contract
for the 2012 Turf and Landscape Bed Maintenance—Residential Contract in an amount not to
exceed $77,243 from the General Fund.
E. Lyons & Pinner Electric, La Grange, IL—Authorization to renew a Street Light
Maintenance Service Contract for maintenance of the residential street lights in an amount not to
exceed$66,649.60.
F. CDS Office Technologies,Addison, IL—Authorization to purchase a total of 15 Panasonic
Toughbook CF-31 ruggedized laptops and associated docking stations for the Fire Department
apparatus from the State Contract for a total cost of$69,105 to be paid from the Capital
Replacement Fund.
G. Western Remac, Woodridge, IL—Authorization of a request to award a professional
services contract to the lowest responsive and responsible bidder for the Regulatory Sign
Enhancement Program (Phase I) in the amount of$141,060 from the Industrial/Commercial
Revitalization Fund.
H. Avalon Petroleum Co., Tinley Park, IL—Authorization to renew a fuel delivery contract for
one year in an amount not to exceed $490,000.
I. Authorization for the Village Manager to execute contracts renewing the Village's health
insurance programs as of May 1,2012 as follows:
• To execute a contract with Blue Cross/Blue Shield to provide medical services and
to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-
Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $851.06
Employee Plus One Dependent $1,787.29
Employee Plus Two Dependents $1,944.59
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Medicare Supplement Rates
One Person $498.37
Two Persons $996.72 1
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$68.93 per participant, per month, $248,148 annually;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue
Shield Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $682.43
Employee Plus One Dependent $1,433.13
Employee Plus Two $1,559.27
Dependents
Medicare Supplement Rates
One Person $399.63
Two Persons $799.24
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$68.93 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $621.74
Employee Plus One Dependent $1,200.20
Employee Plus Two $1,839.75
Dependents
Medicare Supplement Rates
One Person $501.68
Two Persons $1,004.47
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at
the following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $31.36
Employee Plus One Dependent $58.29
Employee Plus Two Dependents $87.74
• To establish the following Monthly Premium Rates for the Village's Self-Insured
Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart (formerly American Administrative
Group) to administer the Village's Self-Insured Dental Plan at a cost not to exceed
$5.20 per participant, per month, for Dental Claims at $18,408 annually;
• To renew a contract with Symetra Financial to provide Specific Stop Loss Re-
Insurance at a cost not to exceed $810,000;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of
$4.65 per participant, per month, adding $1.25 for a debit card;
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• To renew a contract with Gallagher Benefit Services, Inc. They are getting paid
from% of premium from Blue Cross/Blue Shield and Hartford; and
• To renew the COBRA Administration by HealthSmart at a cost of $1.75 per
participant, per month.
J. Illinois Central Management Services (CMS)Joint Purchasing Program—Authorization to
award a contract for the purchase of 2,200 tons of bulk road salt for the 2012-2013 winter season
at a maximum cost of$67.25 per ton.
K. Emergency Management Agency Fund—Authorization to increase the Emergency
Management Agency Fund in the amount of$5,000 for the purpose of accepting the Illinois
Emergency Management Agency Urban Area Security Initiative (UASI) grant funds for the
purchase of various CERT equipment.
L. Emergency Management Agency Fund—Authorization to increase the Emergency
Management Fund in the amount of$5,000 for the purpose of accepting a grant from the
National Association of County and City Health Officials (NCCCHO) for the establishment of a
Medical Reserve Corps Program (MRC).
M. Village Code Amendment—Adopt Ordinance No. 3293 entitled "AN ORDINANCE
AMENDING CHAPTER 23 PAWNBROKERS OF TITLE 3 BUSINESS AND LICENSE
REGULATIONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE
BY INCLUDING PRECIOUS METAL SALES DEALERS IN CHAPTER 23 AND
INCREASING THE LICENSE FEE"
N. Community Development Block Grant—Adopt Resolution No. 13-12 entitled"A
RESOLUTION SUPPORTING APPLICATION FOR FUNDING UNDER ILLINOIS,
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) IKE-DISASTER RECOVERY
PROGRAM AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
NECESSARY DOCUMENTS AND PROVIDE INFORMATION TO OBTAIN SAID GRANT"
O. Cycling Organization—Authorization to recognize"The Friends of Cycling in Elk Grove"
as the duly recognized cycling organization in Elk Grove Village.
P. Hamilton Court Apartments—Adopt Ordinance No. 3294 entitled"AN ORDINANCE
AMENDING A CERTAIN SITE PLAN IDENTIFIED AS EXHIBIT A TO AN ANNEXATION
AGREEMENT APPROVED BY THE VILLAGE PURSUANT TO ORDINANCE NO. 999
ADOPTED ON MAY 6, 1975,AS AMENDED BY PROVIDING FOR A NEW CLUBHOUSE
FACILITY AND POOL FOR THE HAMILTON COURT APARTMENTS LOCATED NORTH
OF NERGE ROAD AND EAST OF ROHLWING ROAD IN ELK GROVE VILLAGE"
Mayor Johnson noted that Item O. is recognizing The Friends of Cycling in Elk Grove as the
duly recognized cycling organization in Elk Grove Village.
Mayor Johnson asked if any of the Trustees or staff had any questions or comments about the
Consent Agenda. There were none. The Mayor asked if anyone in the audience wished to
address the Village Board regarding the Consent Agenda. No Response.
Motion to approve Consent Agenda items "A through P."
MOVED: Trustee Franke SECONDED: Trustee Lissner
AYES: Trustees Lissner, Petri, Prochno, Feichter, Franke
NAYS: None
ABSENT: Trustee Czarnik
MOTION CARRIED
7. REGULAR AGENDA—None
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BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE -CHAIRMAN PETRI—Preliminary work
is being done for the 2012 Street Resurfacing Program and work will begin shortly. The
Engineering & Community Development Department is working on the Biscayne Bay Storm
Sewer Improvements and the Kathleen Way Storm Sewer Improvements.
9. JUDICIARY,PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—The
Committee met on March 20, 2012 to discuss an On-Street Solicitation Ordinance. Also in
attendance at the meeting were Village Attorney George Knickerbocker, Village Clerk Judy
Keegan, Deputy Chief Chuck Walsh and Joe Carey, Assistant to the Village Manager. A copy of
the proposed Ordinance was provided to the Village Board for review prior to tonight's Village
Board meeting. Trustee Lissner stated he would like to have the Ordinance approved this
evening to allow time for the Village Clerk to contact local Organizations that have already
requested solicitation dates.
Mayor Johnson confirmed that the Ordinance states that organizations can only solicit once a
year for a maximum of three days. This will limit the impact on drivers and address safety
issues. It will also help to ensure that the people out there are soliciting for a state registered
charitable organization. Trustee Lissner stated the Village Clerk would also be issuing a permit
to each solicitor to have in their possession while soliciting at the intersections. Trustee Feichter
asked if each solicitor would have to have a copy of the permit with them. The Village Attorney
stated a permit should be present at each location and that it would be an enforcement issue.
Technically each solicitor will have a permit. Insurance is also required to obtain a permit.
Motion to approve the On-Street Solicitation Ordinance.
MOVED: Trustee Lissner SECONDED: Trustee Petri
AYES: Trustees Petri, Prochno, Feichter, Franke, Lissner
NAYS: None
ABSENT: Trustee Czamik
10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—No Report
11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—Yard waste
pickup will begin on April 2,2012. Yard waste is picked up on the same day as your regular
garbage pickup. Anyone needing to dispose of yard waste prior to then can take it to the Public
Works facilities at 600 Landmeier Road or 1600 Biesterfield Road. Both locations have a
dumpster available.
12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—No Report
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- TRUSTEES
LISSNER/PETRI—The Industrial/Commercial Revitalization Master Plan was distributed to
the Village Board for review,
14. YOUTH COMMITTEE -TRUSTEE FRANKE—The next teen dance for junior high
school students is April 14, 2012 from 7:00 p.m. to 10:00 p.m. at the Pavilion.
The Youth Committee, in partnership with the Elk Grove Parks Foundation, is offering three
$1,000 scholarships. Applications are available on the Village website, at Village Hall, Elk
Grove High School, Conant High School and the Park District offices. Applicants must be Elk
Grove Village residents, a senior in high school and be attending a university, community
college or trade school in the Fall. Applications are due May 18, 2012. Recipients of the
scholarships will be announced by June 15, 2012.
15. PARADE COMMITTEE - TRUSTEE CZARNIK—No Report
16. PLAN COMMISSION -VILLAGE MANAGER—No Report
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17. ZONING BOARD OF APPEALS -VILLAGE MANAGER—ZBA Docket 12-1 —Public
Hearing to consider a petition for a fence variation for the property located at 31 John F.
Kennedy Boulevard.
The property owner originally petitioned the Zoning Board for two variations. After having two
meetings with the Zoning Board,the petition was reduced to one variation. The final Finding of
Fact unanimously recommends the installation of a six foot(6)high board-on-board fence. Paul
Kaplan, Zoning Board of Appeals Chairman and homeowner,Anna Grin, were both in the
audience.
Mayor Johnson asked Mr. Kaplan to clarify whether the Zoning Board approved a six foot(6) or
a four foot(4')high fence. Mr. Kaplan stated the Petitioner moved the location of the fence from
her original request which removed the second variation. By removing the second variation,
there was no longer a line of sight issue and the official recommendation of the Zoning Board is
for a six foot(6) high fence. Trustee Franke stated that since the Petitioner moved the location
of the fence, a variation was no longer needed for the six foot(6) fence height. Mayor Johnson
confirmed with the Petitioner that she was fine with recommendation of the Zoning Board. Ms.
Grin stated she was.
Motion to direct the Village Attorney to prepare the necessary documents for a fence
variation for the property located at 31 John F. Kennedy Boulevard.
MOVED: Trustee Franke SECONDED: Trustee Lissner
AYES: Voice Vote
MOTION CARRIED
Mayor Johnson advised the Petitioner that the fence was approved and could be installed after
the necessary permits were obtained from the Engineering& Community Development
Department.
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER—No Report
b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE
CZARNIK—No Report
c. LIQUOR COMMISSION - MAYOR JOHNSON—No Report
d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—The summer concert series,
"Unity within the Community" will begin in July. Concerts will be held on the Village Green on
July 10', 17', 24`s and 31'. There will be family friendly priced food provided by Rocco
V ino's.
e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The Tour of Elk Grove will
be held August 3, 4 and 5, 2012. There will be future announcements about participating teams
and concerts.
19. REPORT FROM THE VILLAGE CLERK—No Report
20. UNFINISHED BUSINESS
Village Board -None
Village Attorney -None
21. REPORT FROM THE VILLAGE MANAGER—No Report
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22. NEW BUSINESS -None
AUDIENCE— 8:06 p.m.—No Response
23. ADJOURNMENT
Motion to adjourn the meeting at 8:06 p.m.
MOVED: Trustee Feichter SECONDED: Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno
NAYS: None
ABSENT: Trustee Czarnik
MOTION CARRIED
Judith M. Keegan
Village Clerk
Mayor Craig B. Johnson
Village of Elk Grove Village
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