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Home My WebLink AboutAGENDA - 05/08/2012 - VILLAGE BOARD AGENDA Next ORD: 3299 (3300) Next RES. 21-12 (22-12) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING May 8, 2012 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Stefan Patuznik, Christus Victor Lutheran Church) 3. Approval of Minutes of April 24, 2012 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: April 30, 2012 $ 86,012.84 May 8, 2012 $ 446,648.19 6. CONSENT AGENDA A) Consideration of a request (attached) from the Fraternal Order of Police Lodge #35 (attached) to waive the permit fees for vending machines at the Police Department, located at 901 Wellington Avenue, in the amount of$50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) B) Consideration of a request (attached) from Northwest Presbyterian Church, located at 301 Ridge Avenue, to waive fees for the 2012-13 vehicle stickers for one (1) passenger vehicle and one (1)passenger van in the total amount of$50. (It has been .past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) C) Consideration of a request (attached) from the Park District to waive building and engineering permit fees for the reconstruction of the parking lot at the Jack A. Claes Pavilion, located at 1000 Wellington Avenue, in the amount of$25,933. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Community Development Director, recommending approval, is attached.) D) Consideration to grant a variation from the Municipal Code, Section 8-128-1-1D, Easements, to permit the construction of an above ground swimming pool which will encroach two feet (2') into the ten-foot (10') public utility easement along the rear property line at 924 Cass Lane. Agenda for VB Meeting 05-8-12 2 (The property owners are seeking a variation to construct an above ground swimming pool within a public utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting permission to encroach upon the easement.) E) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Alexian Brothers Medical Center for a Special Use at the corner of Biesterfield Road and Martha Street. (Alexian Brothers Medical Center is seeking permission for a Special Use for the construction of a hospice house. (A date for the Public Hearing has not been established.) F) Consideration to award a contract to Hewlett-Packard Corporation, of Omaha, NE for the purchase of twenty-nine (29) desktop and nine (9) laptop personal computers in an amount not to exceed $27,788, of which$18,798 is from the General Fund and $8,990 is from the Water/Sewer Fund. (The purchase reflects the Village's policy to standardize computer software behind one vendor (HP) whose units have been proven to handle the demands of the Village's networks. (The Village received pricing for these computers through an existing State of Illinois government contract. (Adequate funds are budgeted in the General Fund ($18,798) and the Water/Sewer Fund ($8,990). (A report from the Deputy Director of Information Technology, recommending approval, is attached.) G) Consideration of a request to contribute dues to the Chicago Metropolitan Agency for Planning for Fiscal Year 2013 in the amount of$317.12. (The Chicago Metropolitan Agency for Planning (CMAP) provides a regional approach towards the development of strategies pertaining to the growth in transportation, housing, economic development, and natural resources. (CMAP receives the majority of its funding through Federal sources which require a local match. (Adequate funds are budgeted in the General Fund.) H) Consideration of a request to award a contract to the lowest responsive and responsible bidder Charles Equipment Energy Systems in Elk Grove Village, IL to furnish and install Generator Power Systems at the Residential, Shenandoah, Nerge, and Mallard Crossing Lift Stations in an amount not to exceed $413,232 from the Water and Sewer Fund. (On April 6, 2012 the Village opened sealed proposals to furnish and install Generator Power Systems at the Residential, Shenandoah, Nerge, and Mallard Crossing Lift Stations in Elk Grove. A total of four (4) firms requested and received prequalification, with two (2)providing proposals. (Charles Equipment Energy Systems has satisfactorily provided an emergency power generation system for one of the Elk Grove water pump facilities in the past. Agenda for VB Meeting 05-8-12 3 (Adequate funds are budgeted for this project in the Water and Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) I) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Insituform Technologies USA Inc., of Chesterfield, MO, for the Cured In Place Sanitary Sewer Rehabilitation Project in an amount not to exceed $655,360.75 from the Water and Sewer Fund. (On April 26, 2012 the Village opened sealed bids for the Cured In Place Sanitary Sewer Rehabilitation Project. A total of three (3) contractors obtained bid documents, with two (2) submitting bids. (Insituform Technologies USA Inc., of Chesterfield MO, meets the requirements of the specifications and has satisfactorily completed several CIPP projects for the Village. (The project will line selected sanitary sewer lines in basins 11, 12, and several critical lines in the Business Park that will extend the useful life of the sewer lines. (The amount of$655,360.75 consists of$578,800.15 for the estimated footage to be installed and $76,560.60 of contingency funds in the event the liner is longer than estimated or if point repairs are required prior to lining. The contingency funds are based upon bid prices for repairs if needed. (Adequate funds are budgeted for this project in the Water and Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) J) Consideration of a request to reject bids received for the purchase of Harley Davidson motorcycles for the Police Department. (On April 13, 2012 the Village opened sealed bids for the purchase of Harley Davidson motorcycles. A total of five (5) bidders obtained bid documents, with one (1) submitting a bid. (The sole bidder did not meet specifications in five (5) different areas, specifically relating to emergency equipment and other special police options. (An exception sheet was provided to explain reasons for leaving information out of the bid documents, but no response was given. (Based on the number of exceptions and the lack of explanation, this bid was considered nonresponsive. (A report from the Chief of Police,recommending rejection of the bid, is attached.) K) Consideration to award a contract to Pierce Manufacturing Inc., of Appleton, WI, for the purchase and replacement of a new Fire Engine in the amount of $608,000 from the Capital Replacement Fund. (The Village standardized on Pierce Manufacturing, Inc. for a number of fire apparatus which allows increased efficiency and effectiveness when operating under emergency incidents due to the standardization of Pierce apparatus. (Adequate funds are budgeted in the Capital Replacement Fund. (A report from the Acting Fire Chief, recommending approval, is attached.) Q Consideration to adopt Ordinance No. 3299 amending water and sewer rate adjustments to reflect the increased water rates adopted by the City of Chicago effective June 1, 2012. Agenda for VB Meeting 05-8-12 4 (The City of Chicago increased rates effective February 15, 2012 with subsequent increases in outlying years until 2015. (The City of Chicago increased water rates in 2012 by 25%, and subsequently outlined the following increases: 2013-15%, 2014-15%, and 2015-15%. (The Village proposes a combined rate increase of 17%, 12%, 13% and 12% for years 2012-2015 to account for the increases passed to the Village by the City of Chicago. (A report from the Director of Finance, recommending approval, is attached) M) Consideration to adopt Resolution No. 21-12 (attached) authorizing Elk Grove Village Officials to sign a work permit from the Illinois Department of Transportation on behalf of Elk Grove Village. (The resolution permits the Village to construct, operate, maintain driveways and street returns, watermains, sanitary and storm sewers, street lights, traffic signals, sidewalks, and landscaping, etc. on State highways in 2012 and 2013.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. 2012 Street Resurfacing Program d. Biscayne Bay Storm Sewer Improvements e. Kathleen Way Storm Sewer Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Landmeier Road & Arlington Heights Road Intersection Improvements b. Master Plan to Revitalize the Business Park c. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue d. Lighting of Meacham Road from Nerge Road to Biesterfield Road 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czamik Agenda for VB Meeting 05-8-12 5 16. PLAN COMMISSION -Village Manager Rummel a. PC Docket 12-4 — Public Hearing to consider a petition for a Special Use Permit to expand an existing sub-station by increasing the number of transmission structures, capacitor banks, and making modifications to the interior sub-station equipment on the property located at 2065 Tonne Road. (PH 5-2-2012) 17. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 12-2 — Public Hearing to consider a petition for a variation to permit a one hundred and ninety (190) square foot (16'-3" x 11'-8') shed located two and one-half feet (2%) from the side property line and six feet (6') from the rear property line on the property located at 847 Bonita Avenue. (PH 4-26-2012) b. ZBA Docket 12-3 — Public Hearing to consider a petition for a variation to permit the construction of a six foot (6) high vinyl fence that would extend approximately twenty- eight feet (28') beyond the nearest front comer of the adjacent single-family residential lot for the property located at 1898 Maine Drive. (PH 5-17-2012) c. ZBA Docket 12-4 — Public Hearing to consider a petition for a variation to permit the construction of a four foot (4') high, chain link fence that would extend approximately twenty-six feet (26') beyond the nearest front comer of the adjacent single-family residential lot for the property located at 498 Wellington Avenue. (PH 5-17-2012) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health & Community Services Advisory Committee - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22.NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Balling, Pye, Sammarco, Schmidt, Tromp, Carey