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HomeMy WebLinkAboutVILLAGE BOARD - 04/24/2012 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY APRIL 24, 2012 Mayor Craig B. Johnson called the meeting to order at 7:36 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE/INVOCATION—Pastor Stephen Somogye, Shinnyo-En delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on April 10, 2012 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czamik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson stated he had the opportunity to deliver the State of the Village Address to the Rotary Club on April 12, 2012. In addition, they discussed things going on in the Community. The Rotary members had good input and ideas. Mayor Johnson thanked the Rotary Club. The Rotary Club will be hosting RotaryFest this year June 13th to June 17`h. On May 17, 2012 the Mayor will be delivering the State of the Village Address to the Elk Grove Chamber of Commerce. Mayor Johnson asked Officer Rohman and Officer Perkins to join him at the podium. Officer Eric Perkins introduced himself as the President of the Elk Grove Village Fraternal Order of Police Lodge 35. Throughout the history of FOP Lodge 35 they have been able to make donations to the Village in the form of charitable contributions based on private donations. This year, as in years past, the FOP will be announcing winners of their$500 scholarship program. A $500 scholarship was presented to both Taylor Hertzberg and Robert Holtzheimer. Each recipient stated where they would be attending college and what they would be studying. Mayor Johnson thanked the Fraternal Order of Police for giving back to the Community. Trustee Prochno announced Alexian Brothers Medical Center is sponsoring a Digestive Awareness Health Fair on Saturday, April 28, 2012 from 10:00 a.m. to 3:00 p.m. in the Kennedy Conference Room. Admission is free. There will be educational programs, information booths, a walk-through prevent cancer super colon, free blood pressure screenings, Endoscopy and Ambulatory Care Department tours,refreshments, gifts,prizes and take-aways. Many health and well-being issues will be addressed. On Saturday, May 12, 2012, the Kenneth Young Center will be conducting their annual "Walk for the Mental Health of It" fundraiser at Busse Woods. The walk is a three mile family friendly and pet friendly walk or fun run to raise awareness about mental illness treatment and recovery. By participating in the walk you are promoting awareness of mental illness and supporting the critical work done by the Kenneth Young Center. Check-in for the race begins at 8:00 a.m. and the walk begins at 9:00 a.m. There is no registration fee. You can sponsor yourself or ask for sponsorships. Each $100 raised earns the walker a raffle ticket for a prize drawing. You can 1 VBM 4-24-12 obtain sponsorship forms, registration forms and make donations on the Kenneth Young Center website at www.kennethyoung.org. Mayor Johnson stated he will be at Alexian Brothers Medical Center to help kick-off the Digestive Awareness Health Fair event on Saturday, April 28, 2012. Trustee Czarnik stated the Frank J. Czarnik Memorial Scholarship forms are available. There are four$1,000 scholarships available. Applicants have to be Elk Grove Village residents, graduating high school in 2012 and attending college in the fall. Applications are available at Elk Grove High School, Conant High School, St. Viator High School,the Elk Grove Pzrk District Office,the Pavilion, Hattendorf Center, or by contacting Trustee Czarnik. The deadline for applications is May 18, 2012. Trustee Feichter stated the Youth Recognition Program will be held at the next Village Board meeting on May 8, 2012. The program will begin at 6:00 p.m. in the lower level of Village Hall. Students will have information on display about the projects they have worked on throughout the past year to help better the Community. Anyone is welcome to attend. The youths will then be recognized at the Village Board meeting by the Mayor and Village Board for what they have accomplished over the past year. On May 19, 2012, the Village's new bicycle organization, "Friends of Cycling in Elk Grove," will be hosting a ride with Mayor Johnson. The ride will be led by Mayor Johnson. It will start at Rainbow Falls. The ride will be 4 %2 miles long throughout the Village. Anyone may participate. The ride is to promote bicycling.as a fun, healthy and safe activity. Trustee Feichter thanked Mayor Johnson for helping to promote cycling in the Village. The Mayor stated it will be a fun ride, it is not a race, and everyone should wear a helmet. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the April 24,2012 Accounts Payable Warrant in the amount of$868,389.97. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Elk Grove Park District—Authorization for the following: • To waive permit fees to install a concrete pad, privacy fencing, and portable toilets at Audubon Park, Marshall Park, and Hanson Park; • To waive permit fees to install a concrete bleacher pad at the Pavilion Soccer field, a concrete walk to connect Lindbergh Park to the public walk along Biesterfield Road for access to the playground; • To waive permit fees to install a concrete pad and bicycle rack near the bleachers at Burbank Park, adjacent to the Burden Soccer field; and • To waive permit fees to grind and resurface the asphalt parking lot at the Fox Run Golf Links. B. Elk Grove Park District—Authorization of a request to waive permit fees for a renovation project for the Personal Training Room at the Pavilion Fitness Center in the amount of$250. C. Elk Grove Village Public Library—Authorization of a request to waive permit fees for the replacement of the concrete apron at the Wellington Avenue entrance to the library in the amount of$163. I 2 VBM 4-24-12 D. Queen of the Rosary Parish—Authorization of a request for the following: • To waive fees for the cost of a temporary food caterer license in the amount of$100; and • To waive fees on behalf of St. Vincent de Paul for a collection box license and collection box fee in the amount of$450. E. Beckers Specialty Corporation, 2526 Delta Lane— Authorization to grant a variance for exterior wall construction in 1-1'& I-2 Zoning Districts to allow for the construction of metal wall paneling. F. SunGard Public Sector, Inc. Lake Marv, FL—Award a professional service contract for support and maintenance of our HTE software applications and custom program modifications for the period from May 1, 2012 through April 30, 2013 in an amount not to exceed$44,170. G. Peters & Associates. Oak Brook Terrace. IL—Authorization to renew a professional service contract for advanced technical support of the Village's computer networks for the period of May 1, 2012 through April 30, 2013 in an amount not to exceed $47,520. H. Lechner& Sons, Mt. Prospect, IL—Award a service contract to the lowest responsive and responsible bidder for rental services of uniforms, linens, and floor mats in an amount not to exceed $26,168.32. I. Standard Equipment Co., Chicago, IL—Award a professional service contract in the amount of$368,752 to furnish and deliver a 2100 Vactor Combination Sewer Truck from the Water/Sewer Fund. J. Authorization of the following: • To award a professional service contract to Gallagher-Bassett for the administration of the Village's self-insured liability plan in an amount not to exceed $44,840; and • To approve the Liability Insurance Premiums for FY 2012-13, submitted by Arthur J. Gallagher Risk Management Services, Inc. at a premium level as determined for the following coverage: Workers' Compensation $88,641 General Liability Package $126,400 Liability Auto Damage Building/Contents EMT/Paramedic Liability . Public Officials Police Professional Brokerage Service Fee $90,846 Property $90,065 Federal Flood Coverage $15,000 Excess Liability(HELP) $75,000 Fiduciary Liability/Pensions $7,906 Underground Storage Tanks $8,727 Crime, Money & Security $4,926 Total $507,511 K. Class 613, 189-191 Seegers—Adopt Resolution No. 19-12 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 189- 191 SEEGERS AVENUE, ELK GROVE VILLAGE, ILLINOIS" 3 VBM 4-24-12 L. Fiscal Year Budget 2012/13 —Adopt Resolution No. 20-12 entitled "A RESOLUTION ADOPTING THE FISCAL YEAR 2012/13 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, COUNTIES OF COOK AND DUPAGE, ILLINOIS" General Fund $45,009,330 Emergency Management Fund $110,989 Motor Fuel Tax Fund $1,075,000 Recycling/Municipal Waste Fund $1,161,200 Asset Seizure Fund $22,035 Industrial/Commercial Revitalization Fund $4,187,680 Foreign Fire Insurance Fund $120,265 Cable Television Fund $394,390 Capital Projects Fund $915,000 Grove Mall Redevelopment - TIF $759,000 Devon/Rohlwing Redevelopment- TIF $800,000 Residential Enhancement Fund $542,750 Capital Projects Debt Fund $4,082,780 Water& Sewer Fund $15,838,944 Capital Replacement Fund $1,217,000 Firefighters Pension Fund $5,284,000 Police Pension Fund $4,266,800 Total $85,787,163 M. Fund Balance Policy—Authorization to adopt a Fund Balance Policy as required by GASB 54 for the reporting of restricted and unrestricted fund balances in financial statements. Mayor Johnson asked if any of the Trustees or staff had anything they wished to discuss on the Consent Agenda. No Response. The Mayor asked if anyone in the audience wished to discuss any items on the Consent Agenda. No Response. Motion to approve Consent Agenda items "A, B, C,D, E, F, G, H,I,J, K, L and M." MOVED: Trustee Czamik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA—None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Item c. 2012 Street Resurfacing Program is underway around the Village. Curbs, gutters and sewer inlets are being replaced in selected areas and the resurfacing will begin in a few weeks. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—No Report 10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—No Report 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—No Report 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—No Report 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -TRUSTEES LISSNER/PETRI—Trustee Petri noted that Item K on the Consent Agenda was for another Class 6B. 14. YOUTH COMMITTEE - TRUSTEE FRANKE—The Youth Committee and the Elk Grove Parks Foundation is offering three $1,000 scholarships. May 18, 2012 is the last day to submit an application. Applications are available at Elk Grove High School, Conant High School,the Park District offices, Village Hall and on the Village website. 4 VBM 4-24-12 15. PARADE COMMITTEE - TRUSTEE CZARNIK—The Hometown Parade will be Saturday, June 16, 2012. The parade theme is"Great Moments in History." There will be a separate announcement in the spring newsletter with details about the parade. The Grand Marshal for the 2012 Parade is the Elk Grove Historical Society. The Elk Grove Historical Society was formed by the Elk Grove Park District on July 10, 1975. The following year,the historic 1856 farmhouse was moved from its original location on Arlington Heights Road to its current location on Biesterfield Road. The mission of the Elk Grove Historical Society is to bring together people who are interested in discovering the heritage of the Village and the immediate area. Using educational programs and exhibits, the Historical Society, in partnership with museum staff, strive to provide ongoing opportunities for guests of all ages to immerse themselves in the rich and diverse history of Elk Grove Village. The following companies are helping this year with their sponsorship: A&H Plumbing, Chicago Offset, Greater O'Hare Association, Rocco Vino's and Jerry Castle & Son Hi-Lift, Inc. 16. PLAN COMMISSION - VILLAGE MANAGER—No Report 17. ZONING BOARD OF APPEALS -VILLAGE MANAGER—No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE -.TRUSTEES PETRI/LISSNER—No Report b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE CZARNIK—The Blood Drive held on April 21"had 21 participants. The Community Spirit Award winner for April is The Elk Grove Youth Soccer Club, represented by Board members, Chris Rojahn, Ken Slattery and Katja Pillath. The Soccer Club is run and coached by all volunteers. Over one thousand children participate throughout three seasons. Both boys and girls play in the league, ranging in age from pre-school to high school. An upcoming fun event known as "Soccerpalooza" is being held on Sunday, May 20, 2012 and travel soccer team tryouts start on May 29, 2012. You can hear more about this month's winner on"In the Grove" on Channel 6. You can acknowledge someone's good deed by nominating them for the Community Spirit Award. Forms are available at Village Hall, the Library, the Pavilion, Jarosch Bakery or on the Village website at www.elkgrove.org under Village Departments, Health& Community Services and then under Awards &Recognition. e. LIQUOR COMMISSION- MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—Upcoming special events include RotaryFest, Lions Club 4a' of July celebration and the summer concert series. e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The Tour of Elk Grove will be taking place August 3, 4 and 5, 2012. Letters have gone out to residents with information about the race. There will be a change in the course on Sunday this year for an expanded time trial. The Trustee Sign Challenge will take place again this year, along with the Trustee Fun Ride and the Mayor's Charity Challenge. 19. REPORT FROM THE VILLAGE CLERK—No Report 20. UNFINISHED BUSINESS Village Board -None Village Attorney-None 21. REPORT FROM THE VILLAGE MANAGER—No Report 5 VBM 4-24-12 22. NEW BUSINESS -None AUDIENCE— 8:03 p.m. —Michael Urban, 170 Willow Lane, stated a concern about garbage blowing in his neighborhood on a windy day because Waste Management came later than usual to pick up garbage on that day. Mr. Urban inquired if the Village received any complaints, and if so, what type of follow up does the Village do. Mayor Johnson stated he is not aware of any complaints about the garbage. The Mayor explained to Mr. Urban that Waste Management is required to pick up on certain days but they are not regulated on times. Garbage and recycling is picked up at different times throughout different areas of the Village. Mayor Johnson stated the Village will put something in a future newsletter reminding residents to make sure they secure the lids on their garbage cans. Trustee Prochno asked Mr. Urban if he observed debris lying around after the garbage was picked up. Waste Management is supposed to pick up any debris that has blown around. Mr. Urban stated he only noticed residents picking things up. Mr. Urban expressed a second concern about the tree removed from the front of his house due to the Emerald Ash Borer. The tree was removed but not the stump. Two weeks later a landscaping company came and put sod down with the stump still there. A week later the sod was dug up and the stump removed and then a few days after that another landscaping company came and put sod in again. Mr. Urban questioned why the job was done twice. The Mayor stated that was obviously a mistake by the private landscaper and the Director of Public Works will make sure the Village does not pay for the extra sod. Paul Petzold congratulated Trustee Prochno on her Birthday. Everyone present sang"Happy Birthday"to Trustee Prochno. 23. ADJOURNMENT Motion to adjourn the meeting at 8:10 p.m. MOVED: Trustee Feichter SECONDED: Trustee Czamik AYES: Trustees Lissner, Petri,Prochno, Czamik, Feichter, Franke NAYS: None ' ' ' ' ' MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 6 VBM 4-24-12