Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 08/14/2012 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY AUGUST 14,2012 Mayor Craig B. Johnson called the meeting to order at 7:10 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter,Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE/INVOCATION—The Invocation was delivered by Associate Pastor Trish Baik, Christus Victor Lutheran Church. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on July 10,2012, as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czamik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson stated that Kristi Lafleur, Executive Director of the Illinois State Toll Highway Authority toured Elk Grove Village on July 12, 2012, Ms. Lafleur wanted to see the community and understand the Village's concerns on some of the issues developing with the Elgin O'Hare expressway connection and the north/south bypass road. On July 19, 2012 Mayor Johnson attended the Rotary Club weekly luncheon. Illinois State Treasurer, Dan Rutherford, spoke and also listened to views and opinions about State Business. On August.8, 2012 Congressman Joe Walsh held a Town Hall Meeting at Fox Run Golf Course. It was not a political event. Congressman Walsh represents a portion of the west side of Elk Grove Village. Mayor Johnson had an opportunity to meet with Congressman Walsh and hear his views about some of the things going on in Washington and also express concerns the community faces with things that are occurring. The 7th annual Alexian Brothers Tour of Elk Grove took place on August 3, 4 and 5, 2012. Mayor Johnson thanked the community on behalf of himself and the Board of Trustees for their patience and understanding. The Mayor thanked all of the volunteers. Everyone did a great job. The Mayor received numerous compliments about the community, residents and volunteers. Starting in September, Comcast will be airing the race five times. Information on dates and times will be available on the Village website and on Channel 6. Alexian Brothers has already committed to next year. The 8th annual Tour of Elk Grove will be held August 2, 3 and 4, 2013. Trustee Prochno acknowledged the host families. Mayor Johnson thanked the host families and stated there were forty families that hosted cyclists this year. Mayor Johnson announced that a full-time Fire Chief has been appointed. Mayor Johnson explained that Bill Balling has been the Acting Fire Chief since Fire Chief David Miller retired. In addition to being the Acting Chief, Mr. Balling has been conducting an analysis of the Fire Department. The analysis will be presented to the Village Board around Labor Day. Mayor Johnson thanked Mr. Balling for a job well done. Mayor Johnson asked Mr. Balling to join him at the podium. Mr. Balling stated it was an honor to work with the Elk Grove Village Fire Department and a privilege to work with Village Manager Rummel, Mayor Johnson and the 1 VBM 8-14-12 Village Board. Mr. Balling commented that Elk Grove Village truly is an exceptional community. Mayor Johnson introduced Richard J. Mikel, newly appointed full-time Fire Chief, and his family to the community. Chief Mikel was with the Naperville Fire Department for 26 years and the Downers Grove Fire Department for 2 years. He served as,Deputy Fire Chief on both Departments. Mayor Johnson administered the Oath of Office to Chief Mikel. Chief Mikel thanked Mayor Johnson and the Village Board for the support they have given the Fire Department over the years. Chief Mikel also thanked Village Manager Rummel and staff for the trust and confidence shown to him as he was appointed Fire Chief. Chief Mikel thanked former Fire Chiefs, Acting Chief Bill Balling,Deputy Fire Chief Scott Miller and all the men and women of the Elk Grove Fire Department for building the Department into the outstanding organization that it is today. Chief Mikel thanked his family and friends for their love and support. Mayor Johnson stated he received an anonymous letter from a resident about a street light being out for almost one year. The Mayor asked that residents contact the Village as soon as they see a light out. The Village has a private contractor that is supposed to maintain outages within a short period of time. Mayor Johnson asked Trustee Czamik to join him at the podium to present awards to parade float winners. The parade theme this year was"Great Moments in History." The following awards were presented: Most Original: Boy Scout Troop 95 —"Invention of Duct Tape" Most Creative: Cub Scout Pack 190—"Blasting into the Future" Best Theme: Elk Grove Library—"Elvis' 1"Appearance on the Ed Sullivan Show" Spirit Award: Girl Scout Troop 1293 —"Woodstock" Trustee Petri stated he attended a groundbreaking ceremony at 1300 Busse Road for Yusen Logistics on August 1, 2012. The total project is going to cost forty-five million dollars. Yusen Logistics is moving to Elk Grove from Wood Dale. They hope to be open in April 2013 and will be providing a minimum of 300 jobs. Trustee Czamik announced the 6`h annual Frank J. Czarnik Memorial Golf Outing will be taking place on Sunday, September 16, 2012 at Fox Run Golf Course. Tee time is 7:00 a.m. with a four man scramble, shotgun start. The cost is $60.00. There will be prizes, raffles, good company and lots of fun. Registration forms can be picked up at the Park District Office, the Pavilion, or by calling Jim Heffern at 847-437-0109 or Trustee Czamik at 847-891-5072. Trustee Feichter stated he had the honor of representing Mayor Johnson and the Board of Trustees at the Eagle Scout Ceremony honoring Steven Prokuski at the Elk Grove VFW Hall. Steven renovated the meeting hall at VFW Post 9284 for his service project. Steven, with the help of volunteers,repainted the room,fixed paneling,replaced base boards and replaced some ceiling tiles. On September 21, 2012, at 4:30 p.m., the Community Character Coalition will be hosting the annual Celebration of Character at the Pavilion. Everyone in the Community is invited to attend. The Woodfield Chicago Northwest Convention Bureau will be hosting ChefsFest on Wednesday, February 6, 2013 at Medieval Times in Schaumburg. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the July 31,2012 Accounts Payable Warrant in the amount of$874,655.55. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 2 VBM 8-14-12 Motion to authorize payment of invoices as shown on the August 14, 2012 Accounts PayableWarrant in the amount of$1,234,465.81. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Living Hone Church, 777 Meacham Road—Authorization of a request to waive permit fees for the display of temporary banners for the upcoming FAM FEST in the amount of$25. B. Community Consolidated School District 59—Authorization of a request to waive permit fees for construction of a free-standing identification sign at Clearmont Elementary School, located at 280 Clearinont Drive, in the amount of$70. C. Crosspoint Bible Church, 10 Kine Street—Authorization of a request to waive permit fees for parking lot improvements in the amount of$1,140. D. Elk Grove Park.District, 1000 Wellington Avenue—Authorization of a request to waive the 2012-13 vehicle sticker fee for one (1)passenger mini-bus in the amount of$60. E. Elk Grove Park District - Authorization of a request for the following: • To waive permit fees for the installation of concrete walks at the Al Hattendorf Community Center, located at 225 E. Elk Grove Boulevard, in the amount of$400; and • To waive.permitfees for seal coating and striping at the Hattendorf Center, Pirates Cove, Park Facility Maintenance Building, and St. Julian Eymard Church in the amount of$347 for a total fee waiver of$747. F. Alexian Brothers Medical Center—Authorization of a request to waive the permit and water/sewer connection fees for the construction of the proposed 16-bed Hospice Residence, located at 901 Martha Street, in the amount of$114,955. G. Beverly Materials LLC; Hoffman Estates,IL—Authorization of a request to award a materials contract to the lowest responsive and responsible bidder for the purchase of 2,000 tons of CA-6 Grade 9 Gravel and 130 tons of#2 Torpedo Sand in the amount of$26,717 and to reject all bids for 800 cubic yards of topsoil. H. Temple Display, Ltd.: Oswego, IL—Authorization to award a contract to the lowest responsive and responsible bidder for holiday decorations and lighting services around the Municipal Complex and Veteran's Memorial Park, with an option for annual renewals up to five (5) years, in an amount not to exceed$52,556. I. Thorne Electric, Inc., Wheaton, IL—Authorization to increase the construction contract for furnishing and installing LED Street Name Signs as part of the IL Route 83 LED Illuminated Street Name Sign Improvement Project in the amount of$19,606 for a total contract totaling $80,108.77 from the Industrial/Commercial Revitalization Fund (ICRC). J. Prime Construction, Inc., Hampshire. IL—Authorization of a request to award a construction contract to the lowest responsive and responsible bidder for the 2012 Residential Drainage Improvement Project in the amount of$92,343, of which $80,990 is from the Capital Projects Fund and $11,353 is from the Water/Sewer Fund. K. Powell Tree Care, Elk Grove, IL—Authorization to renew a tree trimming contract for parkway tree maintenance through April 30, 2013 in an amount not to exceed $98,257. L. Prairie International Trucks,Inc., Springfield, IL—Authorization to award a contract from the State of Illinois Joint Purchase Contract for the purchase of one (1) 2013 International 7400 dump truck and snow plow in the amount of$160,792 from the Capital Replacement Fund. 3 VBM 8-14-12 M. Wills Burke Kelsey Associates Ltd. St. Charles IL—Authorization to award a professional services contract for Phase'II Engineering Services for design, surveying and detailed modeling of the Busse Woods Dam as part of the Busse Woods Dam Modification Project, in an amount not to exceed $179,700 from the Capital Projects Fund. N. Water Meter Customer Purchase Price—Authorization to adopt the following for all residential and commercial premises using Village,water in accordance with Sec. 7-24A of the Village Code: RESIDENTIAL Meter Size Meter Cost 5/8" $170.00 3/4" $215.00 P, $255.00 11/2" $1,380.00 COMMERCIAL/INDUSTRIAL Meter Size Meter Cost 5/8" $315.00 3/4" $362.00 1�� $400.00 11/2" $1,525.00 2" $1,735.00 3" $2,190.00 4" $3,670.00 0. Colliers International/Air and Ground World Transport600 Busse Road—Authorization of a request to hold a Public Hearing before the Plan Commission to consider rezoning the property from B-2 to an I-1 Zoning District. P. Variation, 706 Utah Street—Authorization to grant a variation from the Municipal Code, Section 8-12B-1-ID, Easements, to permit the construction of a shed which will encroach four feet(4') into,the ten-foot (10')public utility easement along the.rear property, line. Q. Variation, 752 Milbeck Avenue—Adopt Ordinance No. 3313 entitled"AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX FOOT (6)HIGH CEDAR FENCE EXTENDING APPROXIMATELY TWELVE FEET (12) BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 752 MILBECIC AVENUE, ELK GROVE VILLAGE" R. Variation, 102 Biesterfield Road—Adopt Ordinance No. 3314 entitled"AN ORDINANCE GRANTING A VARIATION OF SECTION 4-3-1 OF THE ZONING ORDINANCE PERTAINING TO THE REQUIRED NUMBER OF RESERVOIR/STACKING SPACES PER DRIVE-THROUGH LANE ON PROPERTY LOCATED AT 102 WESTERFIELD ROAD (STARBUCKS)" S. Liquor Licenses—Adopt Ordinance No. 3315 entitled"AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7,NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY DECREASING THE NUMBER OF CLASS "A"AND INCREASING THE NUMBER OF CLASS "D" LIQUOR LICENSES" T. Video.Gaming—Adopt Ordinance No. 3316 "AN ORDINANCE AMENDING TITLE 3 BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE CODE BY ADDING THERETO A NEW CHAPTER ENTITLED VIDEO GAMING" U. Class 6B,78-106.Garlisch Drive—Adopt Resolution No. 34-12 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED 4 VBM 8-14-12 FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 78-106 GARLISCH DRIVE, ELK GROVE VILLAGE, ILLINOIS" V. Duke Realty Touhy and Estes Resubdivision- Authorization of the following: • Adopt Resolution No. 35-12 entitled "A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS DUKE REALTY TOUHY AND ESTES RESUBDIVISION (1300 BUSSE ROAD)" • Adopt Resolution No. 36-12 entitled "A RESOLUTION APPROVING THE PLAT OF VACATION OF. 10' PUBLIC UTILITIES AND DRAINAGE EASEMENT(DUKE REALTY TOUHY AND ESTES RESUBDIVISION 1300 BUSSE ROAD)" W. Becker Specialty Resubdivision—Adopt Resolution No. 37-12 entitled "A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS BECKER SPECIALTY CORPORATION RESUBDIVISION (2526 DELTA LANE)" Mayor Johnson noted that Item T is an Ordinance which addresses Video Gaming licensing in the.Village. The Mayor asked the Trustees if there were any questions, comments or concerns about anything in the Ordinance. There were none. Mayor Johnson asked if anyone in the audience would like to address the Board about anything on the Consent Agenda. No comment. Motion to approve Consent Agenda items "A through W." MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Proclmo, Czarnik NAYS: None MOTION CARRIED . 7. REGULAR AGENDA A. Pet Depot, 1000 Elk Grove Town Center—Authorization to approve a sign permit for one sign. , Mayor Johnson stated that all signage at the Town Center requires Board approval whether it is within guidelines or not. A representative from Pet Depot was in attendance. Motion to accept the sign recommendation for Pet Depot, 1000 Elk Grove Town Center. MOVED: Trustee Lissner SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED Mayor Johnson wished the business well. The store will be offering Pet Rescue on weekends starting around Labor Day. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Trustee Petri noted that Item J on the Consent Agenda is for drainage improvements throughout the Village. There was a meeting with the residents regarding the Biscayne Bay/Circle Bay Storm Sewer Improvements. The Committee recommends approving the project to go out for bid. Hopefully a bid will be awarded by the second Village Board meeting in September. The project is approximately$135,000.00. The Homeowner's Association will reimburse the Village for a portion in the amount of$20,000.00. Motion to have the Department of Community Development go out for bids for the Biscayne Bay/Circle Bay Storm Sewer Improvements. 5 VBM 8-14-12 Mayor Johnson asked if there were any questions or comments from the Trustees. Trustee Prochno stated she would like to abstain from voting because she lives in the Circle Bay area. MOVED: Trustee Petri , SECONDED: Trustee Lissner, AYES: Trustees Franke, Lissner, Petri, Czarnik, Feichter NAYS: None ABSTAIN: Trustee Prochno MOTION CARRIED Mayor Johnson diverted back to the Regular Agenda to address Item B. B. Willow Crossing Apartments, 1035 Charlela Lane—Authorization to approve a sign variation. Item Proposed Permitted by Variation Ordinance Requested 1035 Charlela Lane 36 square feet 2 square feet 34 square feet Freestanding Sign 8 feet high 6 feet high 2 feet high A representative for Willow Crossing Apartments was in attendance. The Director of Community Development recommended approval of the sign variation. There were no comments or questions from the Board. Motion to approve a sign variation for Willow Crossing,Apartments. MOVED: Trustee Franke SECONDED: Trustee Czamik VOICE VOTE MOTON CARRIED 9. JUDICIARY,PLANNING & ZONING COMMITTEE- CHAIRMAN LISSNER—The Committee will be scheduling a meeting in either September or October to discuss storage sheds. Trustee Lissner stated the Committee would like to have the Zoning Board of Appeals at the . meeting along with,anyone in the public that is interested. The intent is to have an Ordinance in place before the next construction season. 10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—No Report 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—Trustee Feichter stated it is against State law to dispose of electronics in your regular garbage. On August 18, 2012, the Solid Waste Agency of Northern Cook County(SWANNC) will be accepting electronic waste at the Glenview Public Works facility. There will be a one day document destruction event on August 25, 2012 from 9:00 a.m. to 11:00 a.m. at the Mount Prospect Public Works facility located at 1700 W.,Central Road. Anyone that lives within the SWANNC communities is able to participate. . 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—Trustee Prochno commented that the summer concert series was very successful. Trustee Prochno received lots of positive feedback. The only negative feedback was concern about using the Village's General Fund to pay for the concerts during hard economic times. Trustee Prochno advised funds from the General Fund are not used to pay for the concerts. The cost of the concerts is shared with the Park District and the Village's portion comes from the Village cigarette tax. Mayor Johnson stated the Board is also considering the use some of the funds from Video Gaming for the concerts next year. Trustee Prochno noted that surrounding businesses also benefited from the concerts. Local restaurants were visibly busier than usual on the nights of the concerts. Many people from surrounding communities have been attending the concerts. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- TRUSTEES LISSNER/PETRI—Trustee Petri stated that Item I on the Consent Agenda authorizes an increase in the construction contract for the LED street signs on Busse Road at Devon Avenue, 6 VBM 8-14-12 Pratt Boulevard, Greenleaf Avenue, Landmeier Road,and Howard Street. The lights are on order and should be installed this fall. The lighting of Rohlwing Road from Biesterfield Road to Devon Avenue and the lighting of Meacham Road from Nerge Road to Biesterfield Road is ongoing and should be complete by early Fall. 14. YOUTH COMMITTEE - TRUSTEE FRANKE—On July 20, 2012 the Youth Committee, Park District, Police Department and Lioness Club hosted the first Summer Blast party. Two hundred sixty children attended. The second Summer Blast was going to be held on August 10, 2012 but was cancelled because it was too cold. Trustee Franke thanked all the volunteers who helped with the event. 15. PARADE COMMITTEE -TRUSTEE CZARNIK—Trustee Czamik congratulated all the parade float winners and hopes they will participate again.next year. The 2013 annual Hometown Parade will be held on Saturday, June 15, 2013. The parade theme is going to be "Sports on the Boulevard." The Parade Committee will not be meeting in September because of the holiday, the next meeting will be October 1, 2012 at 5:30 p.m. in the lower level of the Zettek Municipal Building. 16. PLAN COMMISSION-VILLAGE MANAGER—No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER—ZBA Docket 12-8 —Public Hearing to consider a petition for a variation to allow the construction of an entry portal element that would encroach approximately fourteen feet, one and one-half inches into the required twenty-five foot front yard setback for the property located at 175 N. Arlington Heights Road. Village Manager Rummel stated that Chevy Dealerships in the area are going with a retro.look. The Hoskins Chevy Dealer in Elk Grove Village is no exception. In order to obtain the retro look with an entry portal, Hoskins Chevrolet,will require a zoning variation. Approximately two decades ago Arlington Heights Road was widened which put the Road approximately fifteen feet closer to the Dealership. In order to facilitate the entry portal, Hoskins Chevrolet petitioned the Zoning Board of Appeals for a variation. The Zoning Board of Appeals unanimously recommended to Do Grant the variation. The architect for Hoskins was present in the audience. Mayor Johnson asked if there were any.questions. There were none. Motion do direct the Village Attorney to prepare the necessary documents for a variation at Hoskins Chevrolet, 175 N. Arlington Heights Road. MOVED: Trustee Franke SECONDED: Trustee Feichter VOICE VOTE MOTION CARRIED Mayor Johnson advised the Petitioner that the variance would be formally approved at the next Village Board meeting. The Petitioner does not need to attend the meeting. Once the proper permits are obtained,the work can begin. 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER—No Report. Trustee Lissner asked the status of what the Attorney General was doing to help improve the quality of AT&T U-verse. Mayor Johnson asked that Village Manager Rummel get Ross Rowe, Channel 6 Cable Coordinator, to give the Board an update in the near future. Mr. Rummel stated that Mr. Rowe tried to reach his contact at the Attorney General's office and she was on an extended vacation. When she returns, Mr. Rowe is going to request a meeting with her to get a first-hand status report. b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE CZARNIK—The Community Spirit Award winner for August is Cleveland Burkitt. Out of the 400 volunteers at the Kenneth Young Center, Cleveland easily stands out from the rest. He is a 7 VBM 8-14-12 handy-man who helps work on anything and everything that the Center needs. Cleveland's story will be featured on"In the Grove" during the month of August on EGTV Channel 6. Acknowledge someone's good deed by nominating them for the Community Spirit Award. Forms are available at Village Hall, the Library, the Pavilion and Jarosch Bakery, or on the Village website at www.elkgrove.org under Village Departments, Health& Community Services and then under Awards and Recognitions. A Blood Drive was held on August 4, 2012. Thanks to all who participated. c. LIQUOR COMMISSION -MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—The next special event will be the Tree Lighting.Ceremony in November. e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The 8th AnnualTour of Elk Grove will be held August 2, 3 and 4, 2013. 19. REPORT FROM THE VILLAGE CLERK—Early Voting will be conducted at the Elk Grove Village Hall. Dates and times will.be announced at,future Village Board meetings. 20. UNFINISHED BUSINESS Village Board-None Village Attorney—Items a. and b. were completed and can be removed from the Agenda. 21. REPORT FROM THE VILLAGE MANAGER—No Report Village Manager Rummel welcomed Chief Rich Mikel to the Fire Department. Mayor Johnson wished Chief Mikel luck with house hunting and advised him how good the School Districts in Elk Grove are. 22. NEW BUSINESS -None AUDIENCE— 8:05 p.m. —Paul Petzold welcomed the new Fire Chief and also welcomed back Village Attorney Knickerbocker. Mayor Johnson acknowledged and addressed Boy Scout Troop 495 who;were in attendance at the Village Board meeting to work towards obtaining their Communications Badge. 23. ADJOURNMENT Motion to adjourn the meeting at 8:08 p.m. MOVED: Trustee Czamik SECONDED: Trustee Franke AYES: Trustees Lissner, Petri,Prochno, Czamik„ Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 8 VBM 8-14-12