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Home My WebLink AboutAGENDA - 10/23/2012 - VILLAGE BOARD AGENDA Next ORD: 3322 (3323) Next RES. 44-12 (46-12) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING October 23, 2012 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Cerna Castro Rand, Prince of Peace United Methodist Church) 3. Approval of Minutes of October 9, 2012 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: October 23, 2012 $ 330,005.15 6. CONSENT AGENDA A) Consideration to increase a service contract with Kale Uniforms, Inc. of Wheaton, IL for the purchase of police officer uniforms and bullet proof vests in an amount not to exceed $24,300. (A contract with Kale Uniforms, Inc. was approved by the Village Board on June 19, 2012 for police uniforms in an amount not to exceed $30,000. (Due to the additional hiring of eight (8) police officers, an additional $10,000 is required for the replacement and purchase of new uniform items. (The Police Department annually replaces expired bullet proof vests. In addition to the purchase of new police uniforms, 22 bullet proof vests are being purchased for a total of$14,300. (Adequate funds have been budgeted in the Fiscal Year 2012-13 budget for this service contract. (A report from the Chief of Police, recotnmending approval, is attached.) B) Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2012. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Lauterbach & Amen, LLP. (The CAFR was recently completed and distributed. (A report from the Director of Finance, recommending approval, is attached.) C) Consideration of the following: • To award a parkway tree removal contract to Powell Tree Care of Elk Grove, IL for the Emerald Ash Borer Program in an amount not to exceed $210,000 in the Recycling Fund; and • To approve a budgetary increase in the amount of$35,000 to the Recycling Fund. (On January 24, 2012 the Village Board approved a partial year contract with Powell Tree Care for the Parkway Tree Maintenance Program. Agenda for VB Meeting 10-23-12 2 (The agreement provided base pricing for tree removals based on a tree diameter unit cost. (Based on the 575 Ash trees needing to be removed during Fall 2012 and Spring 2013, approximately $210,000 is required for the tree removal services. (This contract requires an additional $35,000 to be allocated to the Recycling Fund in order to fund this program through the end of the current fiscal year. (A report from the Director of Public Works, recommending approval, is attached.) D) Consideration to award a parkway tree planting contract to St. Aubin Nursery of Kirkland, IL for the Emerald Ash Borer Program in an amount of $75,000 from the Recycling Fund. (On March 13, 2012, the Village Board adopted Ordinance No. 3291 amending agreements with St. Aubin's Nursery for tree harvesting and planting as a result of the Emerald Ash Borer infestation. (The agreement provided for a tree planting cost of$130 per tree until 2016. (Based on the number of Ash trees needed to be removed during Fall 2012 and Spring 2013, a total of 575 trees will be replanted through the end of the current fiscal year at a cost of$75,000. (Sufficient funds are available in the Recycling Fund. (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration to adopt Ordinance No. 3322 (attached) approving a land use plan of development for an approximate 70 acre parcel of property located west of Lively Boulevard between Higgins Road on the North and Oakton Street on the South. (The Land Planning Architectural firm of Gary R. Weber Associates, Inc. reviewed the potential land and zoning use for this property and recommends a Planned Unit Development incorporating mixed uses compatible with the surrounding area. (The Village of Elk Grove is a home rule municipality which under State Statute is authorized to adopt Ordinances concerning the classification of land uses within its corporate limits or to contiguous territory not more than one and one-half miles beyond the corporate limits.) F) Consideration to adopt Resolution No. 44-12 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1475 Louis Avenue. (Lee & Associates Commercial Real Estate Services, on behalf of Konex Corporation is seeking a Class 6B for property at 1475 Louis Avenue. (Konex Corporation is a manufacturer and distributor of beauty products. (Due to rapid expansion, applicant plans to purchase the 1475 Louis Avenue property and move from their current building at 1440 Louis Avenue. (The subject property contains a 15,000 square foot building that has been vacant since March 2012. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building less than twenty-four (24) months with a purchase for value with special circumstances. Agenda for VB Meeting 10-23-12 3 (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) G) Consideration to adopt Resolution No. 45-12 (attached) determining the appropriateness for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 129 Seegers Road. (221 Lively Boulevard Venture is seeking a Class 6B for property at 129 Seegers Road. (The applicant currently owns and operates Vitralum Industries, Inc. an industry leader in the manufacturing of custom commercial windows and doors located at 1401 East Higgins Road. (The purchase of the subject property will allow Vitralum to expand its current operations. (The applicant intends to invest approximately $100,000 to refurbish the space for industrial manufacturing. (The applicant estimates the renovation of the new building will create 35 construction jobs and that the expansion of the manufacturing uses will create and sustain 45 additional jobs. (Eligibility requirements for Class 613 status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualities based on occupation of an abandoned building less than twenty-four (24) months continuous vacancy with a purchase for value and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 7. REGULAR AGENDA A) Consideration to approve a sign variation for the Wyndham Garden Suites at 2550 Landmeier Road. Item Proposed Permitted by Variation Ordinance Requested Freestanding Monument Sign 90 square feet 78 square feet in Additional 45 square feet per side total/10 feet area/6 feet 12 square (double sided, illuminated) overall height in height feet/4feet (Variations are necessary to allow for the height of the sign to be ten (10) feet instead of six (6) feet and to exceed the 78 square foot requirement. Agenda for VB Meeting 10-23-12 4 (The proposed sign will replace the existing free-standing sign which measures 82 square feet in total area and 17 feet in height. (The Department of Community Development believes that the sign will not create any sight obstruction for motorists and is consistent with other signs within that business area. (A report from the Director of Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Biscayne Bay/Circle Bay Storm Sewer Improvements d. Kathleen Way Storm Sewer Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Storage Sheds in Backyards 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue c. Lighting of Meacham Road from Nerge Road to Biesterfield Road d. Railroad Crossings 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Health & Community Services Advisory Committee - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update— Mayor Johnson 19. REPORT FROM VILLAGE CLERK Agenda for VB Meeting 10-23-12 5 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Mikel, Pye, Sammarco, Schmidt, Tromp, Carey