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HomeMy WebLinkAboutVILLAGE BOARD - 12/11/2012 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING, OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY DECEMBER 11,2012 Mayor Craig B. Johnson called the meeting to order at 7:07 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE/INVOCATION—The Invocation was delivered by Deacon Ted Czarnecki, St. Julian Eymard Church. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on November 13, 2012 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czamik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson stated the Village is on pace for having a record breaking year for broken watermains. There have been 91 breaks to date. The record for the most breaks is 95 and the average is 53 per year.. Mayor Johnson thanked the Public Works Department for their hard work and complimented them on doing a great job. Events—Mayor Johnson attended the following events; November 18—attended Mass and presented a Proclamation to Father Mathew Varkey at Queen of the Rosary Church November 23 — 15`h Annual Holiday Tree Lighting Ceremony November 28—Elk Grove Chamber Board of Directors meeting December 3 —ALNAC (Abraham Lincoln National Airport Committee) meeting December 4—Reception at the Elk Grove Library for Library Trustee and Zoning Board of Appeals Chairman, Paul Kaplan. Mr. Kaplan resigned from both positions and is moving to Atlanta to be closer to family. Mayor Johnson announced that he was appointing Don Childress as the new Chairman of the Zoning Board of Appeals. Zoning Board member, Larry Dohrer, will assist Mr. Childress. December 7—Greater O'Hare Association and Elk Grove Chamber holiday volunteer recognition luncheon at Belvedere Banquets. December 8—participated in the Elk Grove Parks Foundation Spin-O-Thon fundraiser. December 9— Sister Cities Annual Christmas Party luncheon at Avalon Banquets News Article—Mayor Johnson made note of an article published in the Daily Herald about a world renowned opera singer who grew up in Elk Grove Village. The singer credited her kindness and warm hearted attitude to growing up in Elk Grove. Busse Woods Trail Overpass—Mayor Johnson announced the Village was recently approved for federal funding to construct the third overpass along the Busse Woods trail system. The final bridge will be built just east of Route 53 crossing Higgins Road. Mayor Johnson thanked Congressman Peter Roskam for his help in securing a federal grant to initiate the design 1 VBM 12-11-12 engineering to construct the third overpass. The project will go out for bid in April 2013 and construction will start in May 2013. Mid-Summer Classics concert series—Mayor Johnson asked Elk Grove Park District Commissioners O'Malley, Cooke and Souder to join him at the podium. Commissioner O'Malley advised Mayor Johnson and the Board that he works for West Shore, Pipe Line and that there are petroleum pipelines that run underground throughout the Village and in the area of the future Busse Woods trail overpass. He wants to make sure there is open communication when the overpass is constructed. Mayor Johnson announced this will be the Village's fifth annual summer concert series and third year that the Village is partnering with the Elk Grove Park District to present"Unity Within The Community." A video unveiling the concert line up was shown. The concerts will kick-off on July 9, 2013 with Blood, Sweat& Tears, July 16`h will feature Fran Cosmo, former lead singer of Boston, July 23`d will feature Daryl Stuermer of Genesis (Phil Collins) and the concerts will wrap up on July 30`h with Three Dog Night. Mayor Johnson thanked the Park District for their partnership in hosting the free summer concerts. Commissioner O'Malley thanked Mayor Johnson for the partnership in hosting the concerts and for the good working relationship that the two entities share in other endeavors also. Commissioner O'Malley suggested the Village advertise the concerts and also the Tour of Elk Grove in the Park District brochure that is distributed to residents. Commissioner Cooke stated it has been a great partnership and the concerts have all had great attendance. Commissioner Souder stated that it is always a good experience when the Village and Park District join forces and he looks forward to a great event. Mayor Johnson thanked resident, Murray Weiner, for his hard work and assistance in booking the bands for the concerts. Oath of Office—Police Chief Schmidt and Sergeant Timothy Kleinfeldt joined Mayor Johnson at the podium. Chief Schmidt gave a brief history of Sergeant Meinfeldt's professional career with the Elk Grove Police Department. Mayor Johnson administered the Oath of Office to Sergeant Kleinfeldt. Sergeant Kleinfeldt thanked Mayor Johnson, the Village Board and Chief Schmidt and introduced his family present in the audience. Bonds—At the November Village Board meeting the Village Board approved refinancing the Village's 2003 and 2007 series General Obligation Bonds. By refinancing those bonds the, Mayor and Board were hopeful to get 1.7 million dollars to put back into the community. In actuality the Village received 2.7 million dollars to reinvest into the community. The Village is so strong financially that it was given a 2.2% interest rate. Mayor Johnson acknowledged boy scouts in the audience. The Mayor stated he would have questions for them at the end of the meeting. Trustee Franke announced there will be a Citizen's Police Academy starting on January 28, 2013. It is an eight week class. Anyone interested in registering should contact Officer Ed Thomas at 847-357-4152. Trustee Prochno stated the Kenneth Young Center has a resale shop located at the comer of Wise Road and Roselle Road in Schaumburg. All of the money earned at the resale shop goes back into the Kenneth Young Center to provide services to seniors, adults and children in the community. The Center services over 2000 people per year. The resale shop,is open seven days a week. Donations are appreciated and volunteers are welcome. Trustee Prochno thanked everyone in the community that volunteers and/or makes donations to any organizations. Trustee Feichter stated there was a Constitution competition on December 7, 2012 at the Dirksen Federal Building in Chicago. It was a state level competition. The winner will compete nationally in Washington D.C. Trustee Feichter thanked Village Attorney, George Knickerbocker, for volunteering as a judge for the competition. Trustee Feichter also thanked 2 VBM 12-11-12 Fred Geinosky, Plan Commission member, who volunteered as a timer and facilitator at the competition. Trustee Feichter and Trustee Prochno heard a presentation about Elk Grove PADS at the most recent Community Character Coalition meeting. PADS assist the homeless. The Elk Grove PADS headquarters is at Christus Victor Lutheran Church. Munchies Restaurant and Jarosch Bakery continuously provide food donations to PADS. Trustee Feichter thanked Trustee Lissner for attending the Woodfield Convention&Visitors Bureau holiday gathering with him. Trustee Lissner reported he attended the Joint Action Water Agency (JAWA) meeting. JAWA also took advantage of low interest rates and are saving close to one million dollars from a bond sale. At the last JAWA meeting there was discussion about the impact the expansion of the Jane Adams Tollway would have on the JAWA pipeline. Based on some of the estimates coming back from the Tollway Authority, the costs look much less than originally anticipated. The Tollway Authority should be providing JAWA with some updated figures sometime in January. Trustee Czamik announced the Lutheran Church of the Holy Spirit will be,presenting the Living Nativity on Saturday, December 15, 2012 at 4:00 p.m. and 5:30 p.m. Trustee Petri stated he will be attending the Northwest Municipal Conference meeting tomorrow evening. On December 10, 2012 Trustee Petri, Joe Carey (Assistant to the Village Manager) and Mariann Gullo attended the second tollway meeting about the Elgin O'Hare. News for Elk Grove is that they plan on starting the Elmhurst Road full interchange in May of 2013. They are also looking into an overpass that would take the Elgin-O'Hare over Rohlwing Road. Additionally they will be adding a third lane starting out west at Lake Street and they will be leaving a center lane for potential public transportation. The next meeting is January 14, 2013 at 6:30 p.m. in Room E here at Village Hall. Funding is being discussed. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the November 30, 2012 Accounts Payable Warrant in the amount of$617,535.08. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the December 11,2012 Accounts Payable Warrant in the amount of$1,355,216.93. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Elk Grove Instrumental Music Association (EGIMA)—Concur with prior authorization and waive fees for their Christmas tree sale beginning November 23 at the Elk Grove High School located at 500 W. Elk Grove Boulevard in the amount of$200. B. Annual Alarm License fees - Authorization of a request for the following: • To waive the annual alarm license fees for Community Consolidated School District 54 for three (3) schools in the amount of$75; and • To waive the annual alarm license fee for the Elk Grove Village Public Library for one (1) alarm located in the Public Library in the amount of$25. 3 VBM 12-11-12 C. Alexian Brothers Medical Center, 800 Biesterfield Road—Authorization of a request to waive building and engineering permit fees for the construction of a lab expansion project in the amount of$3,000.75. D. Civiltech Engineering, Inc., Itasca, IL—Authorization to award a professional service contract for Phase 2 design engineering services for the resurfacing of Biesterfield Road from Martha Lane to Arlington Heights Road in an amount not to exceed $27,485 from the Capital Projects Fund. E. A-I Roofing Company, Elk Grove Village, IL - Authorization of the following: • To concur with the Village Manager's prior authorization to award a contract on an emergency basis for the repair and replacement of the roof at the Biesterfield Fire Station in the final total amount of$86,225 to be paid from the Capital Projects Fund; and • To increase the Capital Projects Fund by $86,225 to fund this work. F. Entertainment Management Group—Authorization to award a professional services contract to manage and operate the 2013 Mid-Summer Classics Concert Series,in an amount not to exceed$130,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. G. Capital Replacement Fund—Authorize an increase to the Capital Replacement Fund in the amount of$950,000. H. Water& Sewer Rates—Adopt Ordinance No. 3326 entitled"AN ORDINANCE AMENDING ORDINANCE NO. 3299 WHICH PREVIOUSLY AMENDED THE WATER AND SEWER RATES IN THE VILLAGE OF ELK GROVE VILLAGE" I. Authorization of the following: Tax Levy—Adopt Ordinance No. 3327 entitled "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2013 AND ENDING APRIL 30, 2014" Tax Abatement—Adopt Ordinance No. 3328 entitled"AN ORDINANCE ABATING A PORTION OF THE 2012 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010, OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS" J. Motor Fuel Tax Funds (MFT)—Adopt Resolution No. 53-12.entitled"A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE" K. PACE Agreement—Adopt Resolution No. 54-12 entitled"A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A- RIDE)" L. Class 6B, 2250 Arthur Avenue—Adopt Resolution No. 55-12 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 2250 ARTHUR AVENUE, ELK GROVE VILLAGE, ILLINOIS" M. Class 6B, 60 Martin Lane—Adopt Resolution No. 56-12 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 60 MARTIN LANE, ELK GROVE VILLAGE, ILLINOIS" 4 VBM 12-11-12 Mayor Johnson asked if anyone wished to address any of the items on the Consent Agenda. No Response. Motion to approve Consent Agenda items "A through M." MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED 7. REGULAR AGENDA—None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Item c. Biscayne Bay/Circle Bay Storm Sewer Improvements has been completed. The item can be removed from the Agenda. Item e. 2013 Street/MFT Program appears on the Consent Agenda as Item J. The Northwest Municipal Conference specified that Lively Boulevard from Devon Avenue to Thomdale Avenue is on their list to be done for Elk Grove Village. Mayor Johnson stated Busse Road was going to have median improvements done. ICRC is going to be asked to partner up and try to get the same type of grassy medians that exist in other areas. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER— There have been a series of meetings to discuss storage sheds. The main issue is the height of sheds. The JPZ Committee met on September 27, 2012 to discuss the issue and almost all the members of the Zoning Board of Appeals attended the meeting to give their input on the issue. It was recommended from the results of that meeting that backyard storage sheds be changed from 15 feet to a maximum height of 12 feet. On October 23, 2012 the topic was discussed at the Committee of the Whole meeting and the Mayor and entire Village Board agreed that the height of backyard sheds should be reduced to 12 feet from 15 feet. The next step was for the issue to go before the Plan Commission at a Public Hearing. The Plan Commission held a Public Hearing on November 28, 2012 and they also agreed with the change. The following wording was provided by the Plan Commission: Storage sheds shall not be located closer than sixty feet to the front lot line, nor, closer than two feet to the side or rear lot line unless greater restrictions are required by easements. No storage shed shall exceed 150 square feet and 12 feet in height measured from the highest finished grade to the highest point of the shed. Trustee Lissner thanked everyone who participated in the process. Motion to direct the Village Attorney to prepare the necessary documents for a text amendment to the Village Code. MOVED: Trustee Lissner SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 10. PERSONNEL COMMITTEE CHAIRMAN FRANKE—No Report 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—Christmas lights and cords can be recycled at Village Hall. 5 VBM 12-11-12 12. INFORMATION COMMITTEE -TRUSTEE PROCHNO—No Report 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -TRUSTEES LISSNER/PETRI—There will be a lot of items added to the Agenda once the budget is done. Item b. Railroad Crossings will probably be worked on this spring or summer. Evaluations are being done as to what type to use. 14. YOUTH COMMITTEE - TRUSTEE FRANKE—On December 3, 2012 the Village Youth Committee, the Park District Youth Committee and the Police Department met to discuss upcoming events for 2013. The dates for the Summer Blasts are July 12` and August 16`h. The next teen dance for Junior High age students is December 15th at the Pavilion. Scholarship information will be available after January 1, 2013. 15. PARADE COMMITTEE - TRUSTEE CZARNIK—The Parade is Saturday, June 16, 2013. The Parade theme is "Sports on the Boulevard." The parade Grand Marshal is Don Kerstin. Don has been in the Village since 1959. He has done so much for his neighbors and anyone else he feels he can help. He has been recognized for his good deeds before; in 1976 he received the Jaycees award for Outstanding Humanitarian. The next meeting of the Parade Committee is February 4, 2013 at 5:30 p.m. in Room E of the Zettek Municipal Building. 16. PLAN COMMISSION -VILLAGE MANAGER—Item a. was addressed by Trustee Lissner under the Judiciary, Planning & Zoning Committee report. Item b. is still under consideration by the Plan Commission. 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER—No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE -TRUSTEES PETRULISSNER—No Report b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE CZARNIK—The Community Spirit Award winner for December is Mike Wary, who is representing the Elk Grove Grenadier Athletic Boosters. Mike and the Boosters help raise money for the 27 different sports at Elk Grove High School. Mike's story wilf be featured on"In The Grove" on Channel 6 during the month of December. c. LIQUOR COMMISSION - MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—No Report e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The 8'h Annual Tour of Elk Grove will be held August 2, 3 and 4, 2013. 19. REPORT FROM THE VILLAGE CLERK—No Report 20. UNFINISHED BUSINESS Village Board -None Village Attorney -None 21. REPORT FROM THE VILLAGE MANAGER—No Report 22. NEW BUSINESS—None Mayor Johnson wished the community a Merry Christmas, Happy Holiday and a safe and prosperous New Year. Mayor Johnson questioned Boy Scouts present in the audience that were in attendance to earn a communication badge. AUDIENCE— 8:09p.m. —No comment 6 VBM 12-11-12 23. ADJOURNMENT Motion to adjourn the meeting at 8:10 p.m. MOVED: Trustee Franke SECONDED: Trustee Lissner AYES: Trustees Franke, Lissner, Petri, Prochno, Czamik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 7 VBM 12-11-12