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HomeMy WebLinkAboutVILLAGE BOARD - 01/24/2012 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY JANUARY 24,2012 Mayor Craig B. Johnson called the meeting to order at 7:03 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees:Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE/INVOCATION—The Invocation was delivered by Pastor Curt Hansen, Elk Grove Baptist Church. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on January 10, 2012 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson and Village Trustees attended the Ribbon Cutting and Grand Opening of Jersey Mike's today. The Mayor welcomed them to the community and wished them good luck. Business Park - Mayor Johnson gave an update about the vacancy rate in the Business Park. In December of 2009 the Business Park hit an all time high vacancy rate of 15%. In December of 2010 the vacancy rate had dropped to about 12.5%. As of December 2011 the vacancy rate is just under 11%. That equates to approximately four million square feet of space being filled . over a two year period. Building permit activity is up, new businesses are moving in, and things are looking very positive for the Elk Grove Business Park. ry Elk Grove Public Library - Twenty-five years ago a partnership was formed and an Agreement entered into between the Elk Grove Library and the Schaumburg Township Library. This was done because due to township boundaries, state statute would not allow Elk Grove Village residents living west of Rohlwing Road to be a part of the Elk Grove Village Library. They were a part of the Schaumburg Township Library. The partnership was formed so those residents would not have to pay two Library taxes, one to the Elk Grove Library and one to the Schaumburg Township Library. The Agreement stated Schaumburg Township would collect the funds and split what they collected from Elk Grove Village residents with the Elk Grove Library. This was a benefit to those residents because they were able to be full patrons at both Libraries. The Schaumburg Township Library has now decided that they no longer want to give half the money to the Elk Grove Village Library, therefore, by State Statute the Elk Grove Library can no longer offer the same full services to the Elk Grove Village residents residing west of Rohlwing Road. Mayor Johnson and the Village Board are very upset and disappointed with the decision made by the Schaumburg Township Library Board. Mayor Johnson advised Elk Grove Village residents that it is not the fault of the Elk Grove Village Library Trustees. Residents that are upset with this decision should talk to the Schaumburg Township Library Trustees to express their disappointment and ask them to reconsider their decision. . 1 VBM 1-24-12 t Electric Supply—Mayor Johnson stated residents and businesses may have heard that some communities are looking to form a consortium to go out to bid for lower electric supply rates. There are two types of electrical energy programs available to communities. There is the "Opt- Out" program and the "Opt-In" program. The "Opt-Out"program begins with a community introducing a referendum and if the residents vote to participate,that community will then take bids on electric supply. The supplier will still be ComEd. Everyone in the community must then purchase their electric supply from the company chosen unless they "Opt-Out" of the program. The disadvantage to the "Opt-Out" program is that residents have to wait for a referendum and then it takes several months for the paperwork and bidding process to take place before they can take advantage of any possible savings. The "Opt-In"program, which is the option Elk Grove Village has chosen, was put together by the Metropolitan Mayor's Caucus. The Metropolitan Mayor's Caucus is comprised of over two hundred communities. They have already gone out to bid for electric supply and have chosen the company Integrys Energy Systems. Integrys Energy Systems will offer electric supply to residents and small businesses in Elk Grove Village at a 20% reduction of the ComEd rate. ComEd is still the supplier. The savings is on the actual cost of the electricity. If you choose the "Opt-In"program you are locked into the program until May of 2013. The average homeowner over that time period will save approximately $200. ComEd is locked into an agreement for their electric supply until May'of 2013. At that time, hopefully ComEd will drop their electric supply rates. Residents and small businesses can then choose to stay with Integrys or go back to ComEd. The "Opt-In"program is already in progress and anyone can choose to participate immediately. The Village is supporting the program and encourages residents and small businesses to look into it. Mayor Johnson advised that once you start the program, if you decide to terminate, there is a $50 cancellation fee. The Mayor advised there is a press release available and that an article with information about the "Opt-In"program will be in the upcoming Village Newsletter. 3.1 Awards—Mayor Johnson asked representatives of the Elk Grove Village Jaycees to join him at the podium. The Elk Grove Jaycees were recently awarded"Jaycee Chapter of the Year" for their region. The Jaycees are comprised of members under forty years old. They sponsor several community events throughout the year. The following awards were presented for the Jaycees 2011 Holiday House Decorating Contest: Overall Favorite—Moeller Family, 69 Avon The Most Lights—Polich Family, 779 Schooner Lane Crafter's Delight—Wilch Family, 352 Cedar Lane Kids Choice—Kyprianidis Family, 1495 Morgan Drive Best of Music—Frank Family, 395 Bianco Drive Anyone that would like to become a member of the Jaycees should visit the Jaycee website at www.elkgrovevillageiaycees.org. Meetings are held monthly on the second Wednesday at 7:30 p.m. at the Elk Grove Village bowling alley. Trustee Lissner complimented the Public Works Department on continuing to do a great job. They repaired six watermain breaks during the month of January. Each watermain takes at least four hours to repair and they are working outside in cold temperatures. Trustee Czamik announced the Frank J. Czarnik Memorial Scholarship is being offered again this year. Applications will be available the beginning of February. There will be four one thousand dollar scholarships awarded to high school senior students that are residents of Elk Grove Village. Trustee Prochno asked that residents please shovel their sidewalks and to please help elderly neighbors or neighbors in need to shovel their sidewalks. r 2 VBM 1-24-12 Trustec'Prochno stated the Manager of the new Jersey Mike's pointed out to her what a pleasure it was to work with the Elk Grove Village employees to get everything into place for opening their business. Trustee Prochno congratulated Elk Grove Village employees on a job well done. Trustee Feichter stated he attended the Woodfield Convention&Visitors Bureau Board of Directors meeting last week. The Board has been focusing on the communities that are members of the Bureau. Mayor Johnson recently gave a presentation to the Board about the Tour of Elk Grove bike race. The most recent meeting was held at the Improv Comedy Club at Woodfield Shopping Center. Woodfield Shopping Center is forty-one years old and 25% of the visitors to the Mall are tourists. The 7`h Annual Hearts of Valor Ball is being held at the Stonegate Conference Center in Hoffman Estates on February 11, 2012. The Heart of A Marine Foundation does many wonderful things to help our Armed Forces. Navy Seal Jason Redmond will be the primary speaker at the event and Sergeant Al Lynch of the United States Army and Medal of Honor recipient will be an honored guest. Anyone interested in purchasing tickets to the event can call 847-621-7324 or call Village Hall and leave a message for Trustee Feichter and he will contact you. St. Baldrick—Mayor Johnson asked Gino Piscopo to join him at the podium. Gino and his co- fundraiser Jake reported they will once again be hosting a St. Baldrick event to raise money for Cancer. This is the fourth year they are hosting an event and their sixth year as shavees. As a team they have raised over $40,000 for childhood cancer research. This year Trustee Lissner and Vito Sammarco,.Director of Public Works, will be participating as shavees. The event will take place at Black Box Network Services, 851 Busse Road, Elk Grove Village, on March 17, 2012 from 10:00 a.m. to 2:00 p.m. They are currently looking for a child to honor at the event. Contact Gino's parents at 847-373-7300 or 847-2074977 if you would like to recommend someone. Shavees can register and donations can be made on the St. Baldrick website. Trustee Prochno presented Gino with a donation. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the January 24, 2012 Accounts Payable Warrant in the amount of$1,786,346.12. a MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Elk Grove Park District—Authorization of a request to waive permit fees for the Village's annual alarm license fee for the period of January 1, 2012 through December 31, 2012 in the total amount of$175. B. Meggitt Training Systems, Inc. —Authorization to award a sole source purchase contract for the purchase of a Firearms Training Simulator in the amount not to exceed $65,545. C. Powell Tree Care, Inc., Elk Grove, IL—Authorization to award a professional service contract to the lowest responsive and responsible bidder for the 2012 Parkway Tree Maintenance Program in the amount not to exceed $98,257. D. Powell Tree Care, Inc., Elk Grove, IL - Authorization of the following: • To increase the Recycling Fund by$161,250 for fiscal year 2012; and' • To renew a contract for the proper removal and disposal of diseased Ash Trees infested by the Emerald Ash Borer in the amount not to exceed $161,250 from the Recycling Fund. 3 VBM 1-24-12 E. Village Code Amendment—Adopt Ordinance No. 3287 entitled "AN ORDINANCE AMENDING SECTION 8-313-2 OF THE ELK GROVE VILLAGE CODE BY AMENDING SECTION 901.6 OF THE INTERNATIONAL BUILDING CODE REGARDING FIRE ALARM SYSTEM INSTALLATION AND MONITORING" t F. Official Zoning Man—Adopt Resolution No. 6-12 entitled "A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ELK GROVE VILLAGE AS OF DECEMBER 31, 2011" G. Metropolitan Water Reclamation District Agreement(MWRD) - Authorization of the following: • Adopt Resolution No. 7-12 entitled "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AMENDMENT TO A SERVICE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO (SERVICE AGREEMENT DATED OCTOBER 21, 1982) • Adopt Resolution No. 8-12 entitled"A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AMENDMENT TO A SERVICE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO (SERVICE AGREEMENT DATED AUGUST 15, 1985) Mayor Johnson asked that Item E. be removed from the Consent Agenda. Item E. will be discussed separately. Mayor Johnson pointed out that Item B. is for a new Police Training Simulator. The Simulator will provide the Police Officers with realistic action training scenarios. Deputy Chief Walsh advised the Training Simulator should be up and running by May. The Mayor asked if the Trustees or staff had any comments or questions about the Consent Agenda with the exception of Item E. There were none. The Mayor asked if anyone in the audience would like to address the Village Board about the Consent Agenda with the exception of Item E. No response. Motion to approve Consent Agenda items "A,B, C, D,F and G." MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czamik, Feichter NAYS: None MOTION CARRIED Mayor Johnson addressed members of the audience about their concerns with Item E. of the Consent Agenda. The Mayor stated he and the Village Board realize how vital the Business Community is to Elk Grove Village and have invested millions of dollars to maintain and revitalize the Business Park. For several years the Board has been looking into ways to improve safety within the Business Park. Ten years ago Hoffman Estates and many other communities since then have started using wireless alarm systems for dispatching emergency services. Newer systems were explored and implemented because of fallacies within older systems. Mayor Johnson gave a first-hand example of a situation that happened at his personal business office on Higgins Road in the Village. Last summer a carbon monoxide detector went off in the building. .It took the Fire Department twelve minutes to respond to the building. It wasn't the Elk Grove Village Fire Department that responded, it was the Elk Grove Township Fire Department that responded. The third party that received the alarm dispatched the first Elk Grove Fire Department on the computer listing. The Elk Grove Township Fire Department was dispatched instead of the Elk Grove Village Fire Department. The Elk Grove Village Fire Department only responded after being contacted directly by the Mayor's office. Luckily no one 4 VBM 1-24-12 Q was seriously injured. This is an example of one of the problems that can occur with older type alarm systems that use support which is not fully updated. The new wireless system can provide a number of benefits that the old landline system did not. It provides faster response time. The system feeds directly to Northwest Central Dispatch instead of running through a third party. There is direct communication with the Dispatch Center and they are able to provide information directly to the Fire Department. Each Elk Grove Village Fire Apparatus is equipped with a computer which has information on every building within the Business Park. The firemen are able to access information on their way to an alarm to provide a quick and accurate response to emergency situations. Wireless systems also reduce the amount of false alarms. Elk Grove Village has between seven and eight hundred false alarms per year, half of which are caused by faulty alarm systems. Every time a fire engine leaves to go on a call it puts both the public and fire personnel at risk. Accidents can occur. If some of that risk can be eliminated, it is a smart decision to make. A wireless system can also provide cost savings to some businesses. The Mayor acknowledged that many of the people in the audience were attending the meeting because they had been told that a wireless system would be a mandatory requirement. Mayor Johnson stated it is not a mandatory requirement but the Village encourages businesses to look into the wireless technology. No current business or new business is required to use the wireless technology. The Village recommends the wireless system and is providing the business community.with options. The system is through ADT and Northwest Central Dispatch. Northwest Central Dispatch looked at several providers and chose ADT as the provider. ADT has offered to waive any fees for the first eighteen months to hook up the system and get operational. The fee for the wireless system is $81.00 per month and there is no land line fee that some, not all, systems require. Those costs are anywhere from $75.00 to $150.00 per month. Current alarm fees may be $40.00 but with the additional cost for the land line, companies may be paying $115.00 to $190.00 per month for their current system. No one is trying to form a monopoly. This is another option open to businesses. Business is competitive. Hopefully competition will encourage companies to improve on their current systems and provide businesses with better cost effective systems. . Mayor Johnson asked if anyone in the audience would like to address the Board on this issue. Kevin Lehan, Executive Director of Illinois Electronic Security Association, John Reidy, President of SMG Security Systems, Frank Eichas, Chicago Private Alarm Company, and Kim Keating, Alarm Detection Systems, all addressed the Board on behalf of private alarm companies. They expressed their concerns over the Ordinance even though it was.not requiring wireless alarm systems and asked the Village Board to please reconsider approving the Ordinance at this time. They would like more time to meet with the Board and discuss other options. Mayor Johnson responded to comments made about Village staff"strong-arming"businesses into installing wireless systems by stating Village staff would never do that and if he ever found out that a staff member did, they would no longer be employed by Elk Grove Village. Mayor Johnson advised the Village Board that the Ordinance does not have to be passed this evening, however, the Board can give permission to allow ADT to move forward and it would give the Village time to work with the industry represented in the audience. Mayor Johnson stated the Ordinance is withdrawn, and asked for a motion to allow Northwest Central Dispatch to work with ADT to set up the wireless system. Trustee Lissner asked why the Board had to do anything and why ADT can't just work with Northwest Central Dispatch. Village Manager Rummel explained a consensus was needed from the Village Board in order for the Village to take advantage of the significantly discounted pricing for Village facilities to obtain the wireless system. It would save the Village $9,000 per year because presently the 5 VBM 1-24-12 c Village has direct line hardwire costs. Trustee Lissner confirmed that the motion was only for Village property, no others. Village Manager Rummel advised it was only for Village property and that ADT can work with other businesses on their own. Mayor Johnson stated that ADT can't just come into the Village,the Board has to give permission for them to use Northwest Central Dispatch,the rest they can do on their own. Mayor Johnson pointed out that wireless systems have been successful in other communities. Village Manager Rummel stated that several communities that utilize wireless systems have passed Ordinances making it mandatory to have the system. Mount Prospect moved that new businesses are mandated. If approved this evening, Elk Grove Village and Schaumburg would both have an open platform. Trustee Lissner stated it might be prudent to not make any decisions tonight. A lot of information has been heard and it might be best to digest that information and make a decision at the next Village Board meeting. Mayor Johnson stated that without having a mandatory requirement for wireless systems, the Village can change things if they would like in the future. This motion would give the Village the ability to get going on their system. Staff has looked into other wireless companies and are prepared and ready to move forward with ADT and Northwest Central Dispatch. The MOTION as originally requested by the Mayor, and as explained in the premotion discussion and clarification,was,made by Trustee Czarnik and SECONDED by Trustee Franke, that Northwest Central Dispatch work with ADT to set up,a wireless system,which wireless alarm system can be utilized in Village facilities. VOICE VOTE AYES: 5 NAYS: 1 MOTION CARRIED 7. REGULAR AGENDA —None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Trustee Petri asked that two items be added to the Agenda, Biscayne Bay,Flooding and Kathleen Way Flooding. Trustee Petri called a meeting of the Capital Improvements Committee for Thursday, January,26, 2012 at 2:30 p.m. in the Engineering Conference Room. 9. JUDICIARY;PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—No Report 10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—No Report 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—Residents can turn in unwanted Christmas lights at Village Hall for recycling. Trustee Feichter advised residents to watch for an article in the next Village newsletter about the new State law which makes it illegal to dispose of electronic items in your regular garbage, Trustee Feichter called a meeting of the Recycling & Waste Committee on Friday, February 3, 2012 at 10:00 a.m. to discuss textile recycling and collection boxes. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—The Information Committee met this afternoon at 3:30 p.m. to discuss the Village Newsletters. Presently the Village puts out two newsletters on a quarterly basis. One is for the residents and one is for the businesses community. The Committee reviewed formatting and made some suggestions for updating and possibly combining both newsletters. There will be further discussion with the entire Village Board at a future Committee of the Whole meeting. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-TRUSTEES LISSNER/PETRI—No Report 6 VBM 1-24-12 rw 14. YOUTH COMMITTEE - TRUSTEE FRANKE— There will be a dance for Junior High students at the Pavilion on Saturday,February 11, 2012 from 7:00 p.m. to 10:00 p.m. The Youth Committee will be offering three one thousand dollar scholarships. One is from the Parks Foundation and two are from the Village. Students must be Elk Grove Village residents, a senior in fiigh school and be attending college,?community college or trade school in the fall. Applications are available at the Park District office, Village Hall,the local high schools and on the Village website. May 18, 2012 is the due date and winners will be announced June 15, 2012. 15. PARADE COMMITTEE - TRUSTEE CZARNIK—The 2012 Hometown Parade will be held on Saturday, June 16, 2012. The parade theme is "Great Moments in History." The Committee is looking for sponsors. Consider being a sponsor to make the parade even more successful. The next meeting of the Parade'Committee will be held on Monday, February 6, 2012 at 5:30 p.m. in the lower level of the ZAttek Municipal Building. 16. PLAN COMMISSION - VILLAGE MANAGER—No Report 17. ZONING BOARD OF APPEALS -VILLAGE—No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER—No Report Trustee Lissner asked if staff had an update regarding the issues and roadblocks with AT&T. Mayor Johnson advised that preliminary information had been received and Ross Rowe, Cable Coordinator, is going to follow up with the States Attorney's office. b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE CZARNIK—The Community Spirit Award winner for January is Glen Marks. Mr. Marks is an Elk Grove Village gymnastics teacher who started a program for the Special Olympics called the Super Star Program, The Super Star Program helps all kinds of children with special needs. It also includes the Paid Program, which has gymnasts pair up with a special needs child to coach them with their gymnastics training. Mr. Marks story will be featured on"In The Grove" on Channel 6 during the Month of January. Acknowledge someone's good deed by nominating them for the Community Spirit Award. Forms are available at Village Hall, the Library, the Pavilion and Jarosch Bakery or'on-line at www.elkgrove.org under Village Departments, Health& Community Services, Awards and Recognition. There were thirty-seven donors at the January 14, 2012 Blood Drive. Thanks to all the volunteers. Donating blood is a wonderful gift to help save lives. One pint of blood can help up to three people. 1 Trustee Czarnik advised that the services of the Community Health Nurse are available to Elk Grove Village residents. Jane is available to assist in getting information or to advise on health issues. Jane can be reached at 847-357-4245. c. LIQUOR COMMISSION- MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—It won't be long before the summer concert series is here. Dennis DeYoung of Styx will be highlighted at the final concert on July 31, 2012. e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The 7"' annual Alexian Brothers Tour of Elk Grove will be held August 3, 4 and 5, 2012. 19. REPORT FROM THE VILLAGE CLERK—No Report 7 VBM 1-24-12 h 20. UNFINISHED BUSINESS Village Board -None Village Attorney -None 21. REPORT FROM THE VILLAGE MANAGER—No Report 22. NEW BUSINESS -None k' Trustee Lissner announced there would be a Coffee with the Mayor and Board on Saturday, February 4, 2012 from 9:00 a.m. to 11:00 a.m. AUDIENCE— 8:37 p.m. Elk Grove Village resident Helen Leski addressed the Village Board to express her disappointment with the Schaumburg Township Library and Elk Grove Library situation. She uses the Elk Grove Library four to five times a week and she will no longer be able to receive the same services or participate in the same functions that she has been utilizing for years. John Hershey, licensed architect representing an Elk Grove Village resident, addressed the Village Board regarding petition procedures for a third car garage variance. Mary Jo Pye, Acting Director of Engineering& Community Development will meet with Mr. Hershey to discuss his concerns and answer his questions. Ron Juberg, 200 Victoria, addressed the Village Board regarding the snowplowing of Elk Grove Boulevard. He stated that more of the snow should be plowed into the center median instead of to the residential side of the Boulevard. Vito Sammarco, Director of Public Works, stated the plow drivers know that most of the snow, or at least 50% should go towards the median and he will reiterate the same to his staff. 23. ADJOURNMENT Motion to adjourn the meeting at 9:02 p.m. MOVED: Trustee Feichter SECONDED: Trustee Franke AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 8 VBM 1-24-12