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HomeMy WebLinkAboutAGENDA - 02/26/2013 - VILLAGE BOARD AGENDA Next ORD: 3332 (3333) Next RES. 6-13 (10-13) Recess: 8:00 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 26, 2013 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Cerna Castro Rand, Prince of Peace United Methodist Church) 3. Approval of Minutes of February 12, 2013 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: February 26, 2013 $ 1,164,473.64 6. CONSENT AGENDA A) Consideration of a request (attached) from Queen of the Rosary School, located at 690 Elk Grove Boulevard, to waive permit fees for the installation of a fire alarm panel at the Queen of the Rosary School in the amount of$50. (Queen of the Rosary School is contracting with SMG Systems, Inc. in order to install a wireless fire alarm system in the school. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) B) Consideration of a request to renew a landscape services contract to Sebert Landscaping Company, of Bartlett, IL for the following: • The 2013 Turf and Landscape Bed Maintenance — Residential Contract in an amount not to exceed $77,243 from the General Fund; and • The 2013 Turf and Landscape Bed Maintenance — Business Park Contract in an amount not to exceed $41,477 from the Industrial/Commercial Revitalization Fund. (The renewals will confirm the third year, of a four-year contract extension with Sebert Landscaping Company of Bartlett, IL. (The initial contracts were competitively bid in 2011. (The contract provided an option of four (4) annual renewals through February 28, 2015. (Sebert Landscaping Company has satisfactorily completed landscape maintenance services for the Village's residential beds and has installed the landscaping at the Charles J. Zettek Municipal Complex. (Last year, several newly constructed landscaped medians were added to this contract at an agreed upon price of $100 per month during 9 months of active Agenda for VB Meeting 02-26-13 2 maintenance, for a total price increase of$800 from the previous year's contract amount of$76,443. This amount is included in the 2013 contract amount. (The contract period will be from March 1, 2013 through February 28, 2014. (The contract with Sebert Landscaping Company allows for the vendor to request an increase based upon the Consumer Price Index (CPI) to allow for increases in cost. The contractor requested no CPI adjustment. (A report from the Director of Public Works, recommending approval, is attached.) C) Consideration to award a professional services contract to Civiltech Engineering, Inc. of Itasca, IL for the Arthur Avenue Culvert Replacement Project in the amount of$44,732. (A proposal was solicited for design engineering services required to develop contract plans and specifications for the improvement of two deteriorated 60" corrugated metal pipes that cross beneath an active railroad spur line adjacent to Arthur Avenue. (In addition, the embankment and headwall on the north and south side of the tracks has started to erode which will require the existed concrete headwalls to be replaced. (Civiltech Engineering is currently working on the Hydraulic Model for the Business Park and has served as the Village's infrastructure consultant for the Master Plan Update. (Civiltech has successfully completed design and field survey tasks for several Business Park drainage improvements, along with providing design and construction engineering services for numerous ICRC projects. (Adequate funds are budgeted in the Capital Projects Fund. (A report from the Director of Public Works,recommending approval, is attached.) D) Consideration to award a contract to the lowest responsive and responsible bidder Arrow Road Construction Company of Mount Prospect, IL for the 2013 MFT Hot-Mix Asphalt Material Purchase Contract in an amount not to exceed $50,273.85, which will be paid from the Motor Fuel Tax Fund. (On Thursday, February 7, 2013, the Village opened sealed bids for the 2013 MFT Hot-Mix Asphalt Material Purchase Contract. A total of four (4) contractors obtained bid documents with three (3) submitting bids. (The lowest responsive and responsible bidder was Arrow Road Construction Company of Mount Prospect, IL. (Arrow Road Construction Company has satisfactorily supplied the asphalt paving material to the Village for several years. (The bid for this project is 0.54%above the Engineer's Estimate. (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration to award a professional services contract to Donohue & Associates of Chicago, IL for the Lift Station Rehabilitation Project at the Jet-Die Lift Station (860 Elmhurst Road), Greenleaf Lift Station (2580 Greenleaf Avenue), and the Shadywood Lift Station (100 Shadywood Lane) in the amount of$78,000 from the Water & Sewer Fund. (A proposal was solicited for design engineering services required to develop contract plans and specifications for three deteriorated sanitary lift stations, Jet-Die Lift Station (860 Elmhurst Road), Greenleaf Lift Station (2580 Greenleaf Avenue), and the Shadywood Lift Station (100 Shadywood Lane). Agenda for VB Meeting 02-26-13 3 (In addition to rehabilitation work, the discharge force main for the Jet-Die Lift Station is proposed to be re-routed to the north if technically feasible. (Donohue & Associates has performed similar services for other municipalities as well as the Metropolitan Water Reclamation District (MWRD). (A report from the Director of Public Works, recommending approval, is attached.) F) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Schroeder& Schroeder, Inc. of Skokie, IL for the 2013 Village-Wide Concrete Replacement Contract in the amount of$337,052.25. (On Thursday, February 7, 2013 the Village opened sealed bids for the 2013 Village-Wide Concrete Replacement Contract. A total of nine (9) contractors obtained bid documents with seven(7) submitting bids. (The project will provide rehabilitation of concrete sidewalk and curbs along miscellaneous Village roadways, replacement of concrete items disturbed in sewer and watermain repairs, and pricing for the PPCRP. (In total, $234,662 will be paid from the Motor Fuel Tax Fund, $25,000 from the Water/Sewer Fund, and $77,390.25 is from the Private Participation Concrete Replacement Program (PPCRP). (Schroeder & Schroeder, Inc. meets the requirements of the specifications and they have satisfactorily completed the concrete work in the 2012 Village-Wide Concrete Replacement Program for the Village. (The bid for this project is 0.95% below the Engineer's Estimate. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Arrow Road Construction Company of Mount Prospect, IL for the 2013 MFT Street Resurfacing Contract in the amount of $722,906.95 from the Motor Fuel Tax Fund. (On Thursday, February 7, 2013, the Village opened sealed bids for the 2013 MFT Street Resurfacing Contract. A total of five (5) contractors obtained bid documents, with five (5) submitting bids. (The project will provide milling, patching, and asphalt resurfacing on nearly five (5) miles of residential streets. (Arrow Road Construction Company meets the requirements of the specifications and has satisfactorily completed several projects for the Village including last year's MFT program. (The bid for this project is 12.5% below the Engineer's Estimate. (A report from the Director of Public Works, recommending approval, is attached.) H) Consideration to Adopt Ordinance No. 3332 (attached) abating a portion of the 2012 Property Taxes Levied for Certain Taxable General Obligation Bonds, Series 2013, of the Village of Elk Grove Village. (The Ordinance authorizes and directs the County Clerks of Cook and DuPage Counties to abate $2,184,341.17 from taxes levied for 2012 in Ordinance No. 3331, which provided for the issuance of $38,000,000 Taxable General Obligation Bonds, Series 2013, of the Village of Elk Grove Village, Counties of Cook and DuPage, I'L.) Agenda for VB Meeting 02-26-13 4 I) Consideration of the following: • To Adopt Resolution No. 6-13 appropriating funds in the amount of$889,734 for construction and construction engineering of the Busse Woods Trail Overpass at IL Route 72; • To Adopt Resolution No. 7-13 authorizing the Mayor and Village Clerk to execute a joint agreement between the Village of Elk Grove Village and the Illinois Department of Transportation (IDOT) for the Busse Woods Trail Overpass at IL Route 72; and • To award a construction and engineering services contract with Transystems for supervision and inspection over the construction of the Busse Woods Trail Overpass in the amount of$349,734. (The Village has secured funding through the Congestion Mitigation and Air Quality Program (CMAQ) for construction engineering and construction of the Busse Woods Trail Overpass at IL Route 72. (The Village has committed to funding one hundred percent (100%) of the cost for construction and construction engineering. (The Village Board has deemed the passage of this Resolution to be in the best interest and furtherance of the general welfare of the Village of Elk Grove Village. (This intergovernmental agreement enters the Village into a local agency agreement for federal participation with the Illinois Department of Transportation. (The agreement provides funding for the construction and construction engineering for the proposed Overpass project. (The estimated construction and construction engineering cost for the project is $3,049,734. (The State will let the construction contract and make all payments to the contractor. (The Village will reimburse the State twenty percent (20%) of the construction costs, while the Village will oversee and pay for the construction engineering and will be reimbursed by the State for eighty percent (80%) of the cost. (A proposal for construction engineering services was obtained from Transystems to provide supervision and inspection over the construction of the Overpass. (Transystems has satisfactorily completed projects for the Village including the Elk Grove Community Bike Bridge and has an excellent reputation in municipal engineering. The cost of the construction engineering is $349,734 and a Resolution appropriating one hundred percent (100%) of the cost must be adopted by the Village as a function of the execution of the Joint Agreement. (A report from the Director of Public Works,recommending approval, is attached.) J) Consideration to adopt Resolution No. 8-13 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 211-213 Seegers Avenue. (Air Services Company is seeking a Class 6B for property at 211-213 Seegers Avenue. (The petitioner is seeking to purchase the property and relocate their entire Bensenville operation to Elk Grove. Agenda for VB Meeting 02-26-13 5 (Air Services Company is a distributor of industrial machinery and will utilize the existing 17,000 square foot building for warehousing, distribution, sales, and office space. (Air Services Company will bring its current staff of 21 employees to Elk Grove and plans on adding 10 new employees over the next few years. (The applicant intends on spending approximately $100,000 in renovations to the property. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building for more than twenty-four months continuous vacancy with a purchase for value. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is ten percent (10%) of fair market value for ten years, then fifteen percent (15%) in the eleventh year, and twenty percent (20%) in the twelfth year. Industrial property is currently assessed at twenty-five percent(25%) of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) K) Consideration to adopt Resolution No. 9-13 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 135-139 Joey Drive. (AmCraft Manufacturing, Inc. is seeking a Class 6B for property at 135-139 Joey Drive. (The petitioner is seeking to purchase the property for the purpose of manufacturing and warehousing of vinyl curtain walls, suspension and retraction systems, and data center climate control panels. (AmCraft Manufacturing, Inc. currently is located at 167 Joey Drive in Elk Grove and is looking to expand their existing operations to a larger, 10,000 square foot building. (The petitioner's relocation will enable the Village to retain 20 jobs. AmCraft Manufacturing, Inc. plans to create 7 additional jobs. (Eligibility requirements for Class 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This site qualifies based on occupation of an abandoned building for more than twenty-four months continuous vacancy with a purchase for value. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is ten percent (10%) of fair market value for ten years, then fifteen percent (15%) in the eleventh year, and twenty percent (20%) in the twelfth year. Industrial property is currently assessed at twenty-five (25%) of fair market value in Cook County. (A report from the Director of Business Development and Marketing, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS Agenda for VB Meeting 02-26-13 6 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Kathleen Way Storm Sewer Improvements d. 2013 Street/MFT Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE—Trustee Franke 11. RECYCLING & WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13, INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 14. YOUTH COMMITTEE - Trustee Franke 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-8 — Public Hearing to consider a text amendment to Section 7E-3:A pertaining to Special Uses in Industrial Districts to permit indoor teaching and training facilities for a variety of sports and athletic disciplines. (PH 11-28-2012) 17. ZONING BOARD OF APPEALS -Village Manager Rummel 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health & Community Services Advisory Committee - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 02-26-13 7 22. NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Keegan (7), Knickerbocker, Mikel, Pye, Sammarco, Schmidt, Tromp, Carey