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HomeMy WebLinkAboutVILLAGE BOARD - 02/26/2013 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY FEBRUARY 26; 2013 Mayor Craig B. Johnson called the meeting to order at 7:24 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on February 12, 2013 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czamik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—Mayor Johnson stated due to tonight's snowstorm the presentation of the Jaycee house decorating awards will be postponed to the March 12, 2013 Village Board meeting. The Mayor announced High School District 214 will be working at Elk Grove High School this summer to cover the exposed piping on the roof. The work is being paid for by the FAA as part of the sound insulation project. Painting will also be done to the exterior of the school. Mayor Johnson addressed concerns about the Federal Sequestration taking affect March 1, 2013. The Sequestration is a Federal issue. The Federal Government is looking to downsize its expenditures. The Mayor stated that Elk Grove Village has been doing that for the past four years and the Federal Sequestration should not have an impact on Elk Grove Village. The Mayor referenced Senate Bill 622. The State of Illinois has an office which oversees and issues State licenses to Doctors. The State no longer has the money to pay the licensing staff. The State wants to take municipalities sales tax dollars to pay those salaries. It doesn't make sense. The Mayor encouraged residents to address the issue with their State Representatives and Senators. The State needs to get their house in order on their own, not with the money that belongs to municipalities. Mayor Johnson asked Alva Kreutzer, School District 214 Board Member and Paul Kelly, newly named Principal of Elk Grove High School,to join him at the podium. Ms. Kreutzer stated current Elk Grove High.School Principal, Dr. Nancy Holman, would be retiring at the end of this school year. She thanked Dr. Holman for her decades of service to public education. Ms. Kreutzer spoke of the educational and career qualifications of Mr. Kelly. Ms. Kreutzer introduced Mr. Paul Kelly, Elk Grove High School Principal effective July 1, 2013. Mr. Kelly thanked Ms. Kreutzer, Mayor Johnson and the Board of Trustees for giving him the opportunity to introduce himself to the community. Mr. Kelly stated he is honored to be named the Principal at Elk Grove High School and is extremely excited to get started. He looks forward to strengthening the bonds between Elk Grove High School and the Elk Grove community. 1 VBM 2-26-13 Mayor Johnson congratulated Mr. Kelly and noted that Mr. Kelly is the youngest Principal ever appointed in School District 214 history. Trustee Feichter attended a ceremony on February 16, 2013 at Christus Victor Lutheran Church for Eagle Scout Christopher Brand. Christopher built and planted a garden behind the Church for his Eagle Scout project. The garden provides vegetables to the Food Pantry. Police Chief Steve Schmidt and Fire Lieutenant John Fordon were also in attendance at the ceremony. Trustee Feichter announced the Elk Grove Historical Society will be presenting "Folks with Spokes." The exhibit presents the history of cycling in Elk Grove Village. The opening night is March 8, 2013. A lecture about the exhibit will be given that night at 5:30 p.m. at the Garden Terrace. The exhibit will be on display for the next couple of months. Trustee Lissner stated according to his count, Christopher Brand is the 126`h Eagle Scout in Elk Grove Village. Trustee Lissner will be attending the Joint Action Water Agency meeting tomorrow evening. There should be some new information about future alternative water supplies other than the City of Chicago and there will be discussion about the I-90 reconstruction work. Trustee Lissner complimented Joe Carey; Assistant to the Village Manager, on the great job he did putting together the recent Village Newsletter. The Newsletter provided residents and businesses with a variety of good information. Trustee Czamik announced applications for the Frank J. Czarnik Memorial Scholarship are available at Elk Grove High School, Conant High School, the Park District Office,the Pavilion and at some of the local Churches. Applicants must be a senior in high school and an Elk Grove Village resident. Applications are due May 10, 2013. Four $1,000 scholarships will be awarded. Trustee Petri and Village Manager Ray Rummel attended the Solid Waste Agency meeting and the Northwest Municipal Conference on February 13, 2013. Both meetings were interesting. Budgets will be discussed at the next Solid Waste Agency meeting. Trustee Prochno, Trustee Lissner and their spouses attended Dine-A-Palooza on February 20, 2013 at Midieval Times. The event was sponsored by the Woodfield Convention& Visitors Bureau. It was a very nice event and a good fundraiser for the organization. Starting March 1, 2013 on Channel 6 "In the Grove" will feature interviews with Trustee Prochno and Park District Commissioners Tom Cooke and Bill O'Malley discussing Youth Committee Scholarships, the Parks Foundation and events happening at the Park District. Trustee Prochno asked that residents please shovel their sidewalks for pedestrian safety. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the February 26,2013 Accounts Payable Warrant in the amount of$1,164,473.64. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Queen of the Rosary School, 690 Elk Grove Boulevard—Authorization of a request to waive permit fees for the installation of a fire alarm panel in the amount of$50. 2 VBM 2-26-13 B. Sebert Landscaping Company, Bartlett, IL—Authorization of a request to renew a landscape services contract for the following: • The 2013 Turf and Landscape Bed Maintenance—Residential Contract in an amount not to exceed$77,243 from the General Fund; and • The 2013 Turf and Landscape Bed Maintenance—Business Park Contract in an amount not to exceed $41,477 from the Industrial/Commercial Revitalization Fund. C. Civiltech Engineering, Inc. Itasca, IL—Authorization to award a professional services contract for the Arthur Avenue Culvert Replacement Project in the amount of$44,732. D. Arrow Road Construction, Mt. Prospect, IL—Authorization to award a contract to the lowest responsive and responsible bidder for the 2013 MFT Hot-Mix Asphalt Material Purchase Contract in an amount not to exceed$50,273.85, which will be paid from the Motor Fuel Tax Fund. E. Donohue & Associates, Chicago, IL—Authorization to award a professional services contract for the Lift Station Rehabilitation Project at the Jet-Die Lift Station (860 Elmhurst Road), Greenleaf Lift Station(2580 Greenleaf Avenue), and the Shadywood Lift Station (100 Shadywood Lane) in the amount of$78,000 from the Water& Sewer Fund. F Schroeder& Schroeder, Inc., Skokie, IL-Authorization of a request to award a construction contract to the lowest responsive and responsible bidder for the 2013 Village-Wide Concrete Replacement Contract in the amount of$337,052.25. G. Arrow Road Construction Co., Mt. Prospect, IL—Authorization of a request to award a construction contract to the lowest responsive and responsible bidder for the 2013 MFT Street Resurfacing Contract in the amount of$722,906.95 from the Motor Fuel Tax Fund. H. Obligation Bonds—Adopt Ordinance No. 3332 entitled"AN ORDINANCE ABATING A PORTION OF THE 2012 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013, OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS" I. Busse Woods Trail Overpass - Authorization of the following: • Adopt Resolution No. 6-13 entitled "A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $889,734 FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING OF THE BUSSE WOODS TRAIL OVERPASS AT IL ROUTE 72 (PROJECT NO. CMM-4003(148) SECTION 09-00058-00-BT)" • Adopt Resolution No. 7-13 entitled"A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A JOINT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) FOR THE BUSSE WOODS TRAIL OVERPASS PROJECT NO. CMM-4003(148) • To award a construction and engineering services contract with Transystems for supervision and inspection over the construction of the Busse Woods Trail Overpass in the amount of$349,734. J. Class 6B, 211-213 Seegers Avenue—Adopt Resolution No. 8-13 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 211-213 SEEGERS AVENUE, ELK GROVE VILLAGE, ILLINOIS" K. Class 6B, 167 Joey Drive—Adopt Resolution No. 9-13 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 613 STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 211-213 SEEGERS AVENUE, ELK GROVE VILLAGE, ILLINOIS" 3 VBM 2-26-13 Mayor Johnson asked if the Village Board or staff had any questions or comments regarding the Consent Agenda. No Response. Mayor Johnson asked if anyone in the audience wished to address the Village Board regarding the Consent Agenda. No Response. Motion to approve Consent Agenda items "A through K." MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA—None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Items D, F and G on the Consent Agenda address Item d. 2013 Street/MFT Program. The paving, cement and miscellaneous asphalt contractors are included in those items. Contracts will be awarded and work can begin when the weather breaks. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—No Report 10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—The Village hires college age students for the summer. It is a temporary ten week position. Anyone interested in applying for, a job should contact the Public Works Department at 847-734-8041. Trustee Lissner asked if the positions could be posted on the Village website. Staff will look into posting on the website. Applications should be submitted by mid-March. 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—There is information about small branch pick-up in the Village Newsletter. Pick-up will resume on April 1, 2013 and continue through December 15, 2013. More details and information about other forms of disposal are available in the Village Newsletter. Trustee Feichter complimented Joe Carey on the Newsletter. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—No Report 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-TRUSTEES LISSNER/PETRI—No Report 14. YOUTH COMMITTEE - TRUSTEE FRANKE - The Youth Committee will be awarding three $1,000 scholarships. One will be awarded by the Parks Foundation and two will be awarded by the Village. Applicants must be a resident of Elk Grove Village and attending College or Trade School in the fall. Applications are available at Elk Grove High School, Conant High School, St. Viator High School, the Park District office and on the Village website. Applications are due by May 3, 2013. 15. PARADE COMMITTEE - TRUSTEE CZARNIK- The annual Hometown Parade will be on Saturday, June 15, 2013. The parade theme is "Sports on the Boulevard." Parade applications were mailed and responses are being received. The 2013 parade Grand Marshal is Don Kerstin. Don supports many charitable efforts with his time, talent and good works. Sponsors for this Year's parade are Grove Memorial Chapel, Chicago Offset Printing, Elk Grove Chamber of Commerce, Jerry Castle & Son Hi-Lift Inc., and A&H Plumbing. The next meeting of the Parade Committee is Monday, March 4, 2013 at 5:30 p.m. in Room E of the Zettek Municipal Building. 16. PLAN COMMISSION - VILLAGE MANAGER—No Report 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER—No Report 4 VBM 2-26-13 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER—No Report b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE CZARNIK- The Community Spirit award winner for February is Bill Beaupre. For years Bill has volunteered his time at EGTV as a sports announcer. Bill is also a member of the Elk Grove Rotary Club. Bill deserves recognition for all of his hard work within the community. Bill will be featured on"In The Grove"on Channel 6 during the month of February. Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms are available at Village Hall,the Library,the Pavilion, Jarosch Bakery and on-line at www.elkgrove.org. c. LIQUOR COMMISSION - MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON - The next special event will be the Memorial Day Ceremony. e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON - The 2013 Tour of Elk Grove will take place August 2, 3 and 4. 19. REPORT FROM THE VILLAGE CLERK—Early Voting for the April 9, 2013 Consolidated Election will be taking place at the Elk Grove Village Hall in Room D from Monday, March 25, 2013 through Saturday, April 6, 2013. Voting hours will be 9:00 a.m. to 5:00 p.m. Monday through Saturday. The last day for Voter Registration prior to the April 91h election is Tuesday, March 12, 2013. 20. UNFINISHED BUSINESS Village Board -None Village Attorney -None 21. REPORT FROM THE VILLAGE MANAGER—We are supposed to get between 7 and 13 inches of snow tonight. Village Manager Rummel thanked the Public Works Department for all of their hard work clearing the streets. 22. NEW BUSINESS -None AUDIENCE— 8:00 p.m. —Mayor Johnson acknowledged a Scout from Troop 95 attending the Village Board meeting to earn his Citizenship & Community badge. Trustee Feichter commended the Police Department on arresting two fugitives from New York. 23. ADJOURNMENT Motion to adjourn the meeting at 8:02 p.m. MOVED: Trustee Czamik SECONDED: Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 5 VBM 2-26-13