HomeMy WebLinkAboutAGENDA - 03/12/2013 - VILLAGE BOARD AGENDA Next ORD: 3333 (3335)
Next RES. 10-13 (14-13)
Recess: 8:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
March 12, 2013
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Michael Gates, Living I-Iope Church)
3. Approval of Minutes of February 26, 2013
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: February 28, 2013 $ 177,942.00
March 12, 2013 $ 370,316.51
6. CONSENT AGENDA
A) Consideration of a request (attached) to renew a custodial services contract to Crystal
Maintenance Services Corp. of Mount Prospect, IL for custodial services in an amount
not to exceed $35,323.
(The contract provided for four (4) annual renewals through April 30, 2015.
(The initial professional services contract was competitively bid in 2010.
(The Village has had excellent service from Crystal Maintenance Services Corp.
who has agreed to the contract renewal with no economic adjustments.
(The contract period will be May 1, 2013 through April 30, 2014.
(A report from the Director of Public Works, recommending approval, is attached.)
B) Consideration of the following items:
• To award a professional service contract to Civiltech Engineering, Inc. of Itasca,
IL for construction engineering services for resurfacing of Biesterfield Road in an
amount not to exceed $115,829 from the Capital Projects Fund; and
4 To award a contract to the lowest responsive and responsible bidder J.A. Johnson
Paving Co. of Arlington Heights, IL for the resurfacing of Biesterfield Road in an
amount of$896,547.69 from the Capital Projects Fund.
(The Biesterfield Road Resurfacing Project consists of the removal and
replacement of the existing surface and binder course as well as curb repair and drainage
structure rehabilitation from Martha Lane to Arlington Heights Road on Biesterfield
Road.
(Civiltech Engineering, Inc. was responsible for the design engineering of the
Biesterfield Road Resurfacing Project and has successfully completed construction
supervision for numerous Village projects.
(Adequate funds are budgeted for engineering services in the amount of$115,829
from the Capital Projects Fund.
Agenda for VB Meeting 03-12-13 2
(On Tuesday, February 26, 2013, the Village opened sealed bids for the
Biestertield Road Resurfacing Project. A total of four (4) contractors obtained bid
documents with four (4) submitting bids.
(The lowest responsive and responsible bidder was J.A. Johnson Paving Co. of
Arlington Heights, IL.
(J.A. Johnson Paving Co. has successfully completed several projects for
surrounding communities including Oak Brook, Glendale Heights, and the Illinois
Department of Transportation.
(Adequate funds are budgeted for this project in the amount of $896,547.69 from
the Capital Projects Fund.
(The bid for this project is 7.6% lower than the Engineer's Estimate.
(A report from the Director of Public Works, recommending approval, is attached.)
C) Consideration of the following items:
• To increase the Capital Projects Fund by $2,484,713 for certain lighting,
resurfacing, bridge and building improvements; and
• To increase the Water & Sewer Fund by $38,000,000 for improvements to the
sanitary sewer system and storm sewer drainage system.
(On November 13, 2012, the Village Board approved the refinancing of the 2003A
and 2007 GO Bonds.
(The refinancing resulted in interest savings of$2,768,088, of which $283,375 was
previously allocated towards emergency roof repairs ($86,225) at Fire Station 7 and a
lighting upgrade project ($197,150).
(The remaining $2,484,713 is allocated to the Fire Station 9 Roof/HVAC
($19,100) and resurfacing, lighting, bridge, and building improvements ($2,465,613).
(These projects necessitate an increase in the Capital Projects Fund of$2,484,713.
(On January 8, 2013, the Village Board authorized the issuance of$38,000,000 in
General Obligation Bonds to finance improvements to the sanitary sewer system and
storm sewer drainage system.
(The resulting issuance allocates $11,000,000 for sanitary sewer system work and
$27,000,000 for storm sewer system improvements.
(These projects necessitate increasing the Water & Sewer Fund by $38,000,000.)
D) Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Elk Grove Bank & Trust for a Special Use at 100-180
Biesterfield Road.
(Elk Grove Bank & Trust is seeking permission for a Special Use for a financial
institution located in a B-3 zoning district and a financial drive-thru facility (ATM)
located in a B-2 zoning district.
(A date for the Public Hearing has not been established.)
E) Concur with prior authorization to adopt Ordinance No. 3333 amending Section 3-3-7,
Number of Licenses of the Village Code by increasing the number of Class "A" Liquor
Licenses from twenty-seven (27) to twenty-eight (28) (Pasta Mia).
(This Ordinance increases Class "A" Liquor Licenses from twenty-seven (27) to
twenty-eight (28) licenses.)
Agenda for VB Meeting 03-12-13 3
F) Consideration to adopt Ordinance No. 3334 (attached) amending the Position
Classification and Salary Plan of the Village Code of the Village of Elk Grove Village.
(The Ordinance removes one (1) Secretary position and one (1) Senior Clerk
position and replaces them with one (1) Administrative Specialist position and one (1)
Permit Technician.)
G) Consideration of the following:
• To Adopt Resolution No. 10-13 rescinding Resolution No. 6-13 and appropriating
funds in the amount of$949,735 for construction and construction engineering of
the Busse Woods Trail Overpass at IL Route 72.
• To Adopt Resolution No. 11-13 rescinding Resolution No. 7-13 and authorizing
the Mayor and Village Clerk to execute a joint agreement between the Village of
Elk Grove Village and the Illinois Department of Transportation (IDOT) for the
Busse Woods Trail Overpass at IL Route 72.
(The Village has secured funding through the Congestion Mitigation and Air
Quality Program (CMAQ) for construction engineering and construction of the Busse
Woods Trail Overpass at IL Route 72.
(The Village has committed to funding twenty (20%) of the cost for construction
and construction engineering.
(The Village Board has deemed the passage of this resolution to be in the best
interest and furtherance of the general welfare of the Village of Elk Grove Village.
(This intergovernmental agreement enters the Village into a Local Agency
Agreement for Federal Participation with the Illinois Department of Transportation.
(The Agreement provides funding for the construction and construction
engineering for the proposed Overpass Project.
(Due to the timing of project submittals, the information provided to the Village in
the rescinded Resolution did not reflect final construction cost modifications.
(The revised construction and construction engineering costs are $3,349,735.
(The total cost to the Village for construction and construction engineering is
$669,947.
(A report from the Director of Public Works, recommending approval, is attached.)
I-I) Consideration to adopt Resolution No. 12-13 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance
as amended February 15, 2006 for certain real estate located at 1410 Jarvis Avenue.
(The Law Offices of Sarnoff and Baccash, on behalf of 1410 Jarvis, LLC is
seeking a Class 6B for the property at 1410 Jarvis Avenue.
(The petitioner is seeking to purchase the property and lease the location to
Kitchen Transformation, Inc.
(The subject property consists of a 9,400 square foot building.
(Kitchen Transformation, Inc. will utilize the building for warehousing and
distribution of granite countertops for commercial and residential use.
(Kitchen Transformation Inc. is currently located in Arlington Heights and intends
to move eight (8) frill-time positions to Elk Grove with an anticipation of adding five (5)
additional positions in the future.
Agenda for VB Meeting 03-12-13 4
(The applicant intends on spending approximately $75,000 in renovations to the
property.
(Eligibility requirements for Class 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This site
qualifies based on occupation of an abandoned building for less than twenty-four
months continuous vacancy with a purchase for value and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have
the assessment level lowered for a period of twelve years. The assessment schedule is
10% of fair market value for ten years, then 15% in the eleventh year, and 20% in the
twelfth year. Industrial property is currently assessed at 25% of fair market value in
Cook County.
(A report from the Director of Business Development and Marketing,
recommending approval, is attached.)
I) Consideration to adopt Resolution No. 13-13 (attached) adopting the Official Zoning
Map of the Village of Elk Grove Village as of December 31, 2012.
(The Resolution adopts the map (attached) as the Official Zoning Map of the
Village of Elk Grove Village as of December 31, 2012 and will be placed on file in the
Office of the Village Clerk.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Enviromnental Evaluation of Facilities
c. Kathleen Way Storm Sewer Improvements
d. 2013 Street/MFT Program
9. JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner
10. PERSONNEL COMMITTEE—Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION —Trustees Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
ADDENDUM
TO
REGULAR VILLAGE BOARD AGENDA
March 12, 2013
7:00 p.m.
7. REGULAR AGENDA (continued)
A) Consideration to adopt Resolution No. 14-13 authorizing the Mayor and the Village
Manager to execute a Collective Bargaining Agreement between the Village of Elk
Grove Village and the International Association of Firefighters (IAFF), Local 2340.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Knickerbocker, Mikel, Pye, Sammarco, Schmidt, Tromp, Keegan (7), Carey