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HomeMy WebLinkAboutAGENDA - 06/18/2002 - VILLAGE BOARD AGENDA I Next ORD: 2898 (2901) + Next RES. 29-02 (32-02) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING June 18, 2002 1. Call to Order 2. Invocation (Rev. Art Fagan, Pastor, Queen of the Rosary Parish) 3. Approval of Minutes of May 28, 2002 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: May 31, 2002 / $46, 381 . 09 June 18, 2002 / $1, 158, 767. 54 6 . CONSENT AGENDA A) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D (Easements) to permit the construction of a pool which will encroach five (5) feet into a fifteen (15) foot public utility easement at 442 New York Lane, Elk Grove Village. (The property owners of 442 New York Lane are seeking a variation to construct a pool within a public utility easement. Com Ed, NICOR, Ameritech, and AT&T Broadband have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities with the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) x B) Consideration of the following: • to waive the formal bidding process; and • to award a purchase contract to Kale Uniform Company, Inc. , Chicago, IL for a total of 24 ballistic vests manufactured by Protective Apparel Company of America in a total contract amount not to exceed $12, 500. (The FY 02/03 Budget includes the scheduled replacement of 20 vests, and an additional four are in need of replacement. The Police Department is standardized on the vests manufactured by Protective Apparel Company of America (PACA) since 1994. Agenda for VB Meing 06-18-02 • 2 (Kale Uniform Company is the sole source vendor of PACA equipment in the area to offer additional equipment desired by the Police Department as part of a ballistic vest package. (The Village has applied for a Federal Grant to reimburse up to 500 of these costs from the U-S. Department of Justice. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Deputy Chief of Police are attached. ) C) Consideration to award a purchase contract to Compaq Computer Corporation, Omaha, NE, for a total of four replacement servers through Western States Contracting Alliance pricing, in a total contract amount not to exceed $17, 069. 00. (The FY 02/03 Budget includes the replacement of five Compaq servers. One emergency replacement was completed in May, 2002. The Village is standardized on Compaq file servers. (The Village entered into an agreement with a national cooperative purchasing group, Western States Contracting Alliance, last fiscal year. This consortium of state agencies provides cost savings to the Village through large purchasing volume on computing hardware. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) D) Consideration to award a purchase contract to ASAP Software, Buffalo Grove, IL for a total of 140 Microsoft Office software upgrades off Illinois State Contract Pricing at a total contract amount not to exceed $32, 480. (The FY 02/03 Budget includes the purchase of 140 Microsoft Office software upgrades. The Village is standardized on Microsoft Office software to allow sharing of files and documents between Departments and with outside agencies. (A change in Microsoft's software licensing policy provides an incentive to upgrade prior to July 31, 2002, when the upgrade discount for existing customers will be eliminated. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB MAW 06-18-02 • 3 E) Consideration to authorize an increase to the FY 2002/2003 Budget to adjust for outstanding purchase orders rolled into the current fiscal year in the amount of $1, 302, 741, resulting in a total Budget of $61, 926,358. (Accounting principles require that expenditures be recorded in the fiscal year they are received, and the increase represents contracts initiated in FY 01/02 that are still in progress. This is the third year that the Village has "rolled" outstanding purchase orders into the new fiscal year. (The rollover process reduces administrative burden and improves flow and control of the budget process. (A report from the Director of Finance is attached. ) F) Consideration to award a construction contract to the lowest responsive and responsible bidder, Martam Construction of Illinois, to install brick paver crosswalks at numerous intersections throughout the residential areas of the Village at a cost of $1, 128, 156 to be funded by the Residential Enhancement Fund. (The brick pavers will be installed in approximately 60 high pedestrian crosswalks in the Village. The installation involves closing traffic lanes while a concrete base and concrete band is poured to support the bricks. Steel plates are then applied over the concrete while it cures to reopen the streets to motor vehicle traffic. The bid award includes the use of high early strength concrete which is stronger, more durable, and takes only 3 days to cure over regular concrete. The high early strength concrete will be utilized under this bid award in order to improve longevity and aesthetics of the project, expedite the work, and reduce the length of time streets are closed or under construction. (Planning Resources' recommended budget for this item was $1, 200, 000. The low bid was $71, 844 below the budget figure. In addition, lane closure on Oakton Street and Biesterfield Road are supposed to take place during non- rush hour periods. Work near school sites is to be completed prior to the start of the school season. (The Village received 3 bids on this project. It is recommended that Martam Construction be awarded the contract as the low bidder. Martam is the General Contractor on the Veterans' Memorial Park/Clock Tower project and Martam has provided satisfactory work to the Village in the past. A report recommending approval is attached from Benes and Associates, Planning Resources' engineering firm. ) Agenda for VB Meng 06-18-02 • 4 G) Consideration to accept the donation of one Genesis VP handheld cordless radar gun from the manufacturer, Decatur Electronics, Decatur, IL, at an approximate retail value of $1,350. 00. (Decatur Electronics is the manufacturer of the in- squad video cameras recently installed in the Village's Police vehicles. (Decatur is interested in introducing this new cordless radar unit to the law enforcement community and Elk Grove Village was selected as a Decatur customer for this donation. Deputy Police Chief Hammar recommends accepting this donation. ) H) Consideration to increase an existing contract with Planning Resources, Wheaton, Illinois in the amount of $7, 929 for professional engineering services in the Residential Enhancement Program, bringing the entire contract amount to $144, 013. (Planning Resources' contract estimates for the Village include the use of Benes and Associates as engineering subconsultants. When Planning Resources submitted , their contract, they inadvertently had a typographical error reducing the amount due to Benes for these professional services. The Village verified through existing documents that the typographical error took place. The increase in the contract amount will ensure that Benes will provide engineering inspection services for the brick paver crosswalks, Veterans' Memorial Park, clock tower, and any painting of street light or traffic signals. ) I) Consideration to award a contract to the lowest responsive and responsible bidder, Alliance Contractors, Inc. , Woodstock, IL to perform Bonnie Lane Sidewalk Improvements in a total contract amount not to exceed $212, 817. 55 from the ICRC Fund. (A total of six contractors obtained bid documents for this project, of which three submitted bids. Upon review of the bids submitted, Alliance Contractors, Inc. was determined to be the lowest responsive and responsible bidder. (Alamp Concrete Contractor was the apparent low bidder, but through discussions with the contractor, it was determined that they could not properly perform this work at the proposed prices, and rejection of their bid is recommended. Agenda for VB McOing 06-18-02 • 5 (This project consists of sidewalk replacement along Bonnie Lane from Landmeier Road to Oakton Street, and Howard Street from Perrie Drive to Lively. (Alliance Contractors has performed similar work for the City of Crystal Lake and the Villages of Libertyville, Deerfield, and Mundelein. (Adequate funds are budgeted and available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) J) Consideration to adopt Resolution No. 29-2 (attached) ascertaining the prevailing wages for workers on public works projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of public works. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage Counties. ) K) Consideration to adopt Resolution No. 30-2 (attached) determining the appropriateness for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1111 Chase Avenue, Elk Grove Village (All Tile, Inc. ) (The Class 6B property tax incentive allows a property tax assessed valuation reduction from 36% to 160 of the fair market value for a 12-year period. The Class 6B status applies to development or substantial renovation and/or buildings vacant for 24 consecutive months. (This building has been vacant since September, 2000 for a total period of 20 months. Cook County will consider qualifying a building that has been vacant for less than 24 months if the municipality supports the petition. . (The property owner, All Tile, Inc. , currently operates at the neighboring building, 1201 Chase, and plans to renovate and connect the two neighboring buildings for expanded operations. (The petitioner estimates that 61 jobs will be retained and 18 jobs created as a result of this expansion. (A report from the Economic Development Officer and a letter from the petitioner is attached. ) Agenda for VB Me*ng 06-18-02 6 L) Consideration to adopt Resolution No. 31-2 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at I201 Chase Avenue, Elk Grove Village (All Tile, -Inc. ) (The Class 6B property tax incentive allows a property tax assessed valuation reduction from 36% to 160 of the fair market value for a 12-year period. The Class 6B status applies to development or substantial renovation and/or buildings vacant for 24 consecutive months. (All Tile, Inc. plans for major renovations to the 1201 Chase building in conjunction with joining this building with the neighboring building, 1111 Chase. (A report from the Economic Development Officer and a letter from the petitioner is attached. ) M) Consideration to adopt Ordinance No. 2898 (attached) consenting to the change of control of the cable television franchise from AT&T Corporation to AT&T Comcast Corporation. (AT&T Broadband is merging with Comcast. The new company will be called AT&T Comcast. Our consultants have reviewed the proposed merger and determined that AT&T Comcast has the legal, technical, and, financial qualifications to operate the cable system as required by federal law) . (An attorney working on behalf of our municipal consortium authored the Village's Transfer of Control ordinance and agreement. The agreement will require that AT&T Comcast comply with all of their obligations under the Village's franchise agreement. The Village maintains all of its rights as well with this agreement. Elk Grove has until the end of June to adopt the transfer agreement or else the transfer is automatically deemed approved by the FCC. (AT&T Comcast will be a publicly traded company with the majority stockholder being the Roberts Family of Philadelphia. As a "family-owned business", Comcast reports that customer service is its highest priority. Our consultants anticipate improved customer service as a result of this merger and transfer of control . ) N) Consideration to adopt Ordinance No. 2899 (attached) amending Chapter 1, Office of Health Services, of Title 4 of . the Village Code by changing the title of Health Coordinator to Director of Health and Community Services and by adding the responsibilities of directing the Community Services function for the Village. 8� Agenda for VB McOng 06-18-02 7 (A report from the Village Manager was previously distributed. ) O) Consideration to adopt Ordinance No. 2900 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village (Director of Health and Community Services. ) (This item establishes this new position and salary range. ) 7 . REGULAR AGENDA A) Consideration of a request (attached) to approve signage proposed by Village Dental for their new location in Building "C" at the Elk Grove Town Center. (Village Dental will be located in Building "C", south of La Magdalena restaurant. The proposed signage is internally illuminated with a red face. (The total area of the sign complies with the village's sign regulations. Village Board consideration is required because the proposed sign was not approved with the original drawings for the Town Center. (A report from the Director of Engineering & Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs C. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance 10. PERSONNEL COMMITTEE - Trustee Lissner 11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs Agenda for VB Meng 06-18-02 8 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 02-6 - First American Bank - petition for re- subdivision of property into two lots. Special Use Permit, and Amendment to Annexation Agreement (Thomas Schreiner, owner of record) for construction of a bank facility on property located on the east side of Meacham Road and south of Biesterfield Road (PH 5-15-02) (Cont'd. to 6/19/02) b. PC Docket 02-7 - Garden 6 Joint Venture (Owners of Record) - Petition for Annexation, rezoning, Special Use Permit, zoning variation and subdivision of property for construction of a 14, 670 sq. ft. multi-unit office/accessory storage building and a free-standing sit down and drive through restaurant (Dunkin Donuts) on approximately 1 . 87 acres located at the northwest corner of Devon Avenue and Ridge Avenue. (PH 6-5- 02) (cont'd. to 7-17-02) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 02-4 - Yellow Transport - 'Variation to allow an existing 10' tall electric fence at 2425 Arthur Avenue (P.H. 4-18-02) b. ZBA Docket 02-5 - All Tile, Inc. (Olympic Steel, Inc. ) Variation for addition to join two (2) existing buildings at 1111 Chase and 1201 Chase Avenue (P.H. 6-27-02) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson e. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT Agenda for VB Meng 06-18-02 9 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C. Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) ADDENDUM to Regular Village Board Agenda June 18, 2002 8:00 p.m. 6. CONSENT AGENDA (continued) P) Consideration to award a professional services contract to Johnny Rockets Fireworks Display Corporation, Chicago, IL to design and produce fireworks displays in a total contract amount not to exceed $32, 000. (Requests for Proposals were obtained by six contractors, of which five submitted proposals. Upon review of the proposals submitted, Johnny Rockets was selected based upon total number and quality of shells, safety history, experience, compliance with Village requirements, and quality of references from past customers. (The Village will administer three fireworks displays each year, including a display at RotaryFest (Saturday before Father's Day) , the Fourth of July display, and the display at the Tree Lighting Ceremony (Friday after Thanksgiving) . This contract will begin with the July 4, 2002 display. (This is a two-year contract with the option to renew for three additional one-year periods. The Village will retain the right to cancel the contract should the Village determine that performance is unsatisfactory. (The total contract amount will slightly vary each year depending on the total funds voluntarily contributed by residents through utility billing. ) Q) Consideration of the following: • to waive the permit and license fees for the Lions Club of Elk Grove Village food and beverage tent at the 4"' of July event at Lions Park; and Addendum 02/08/00 2 • to approve a request for a donation of $1, 000 to the Lions Club of Elk Grove Village for clean-up expenses and portable toliet rental for the 4"h of July event. (In past years, it has been the practice of the Village to waive the permit and license fees for. this even t:. (While the Village will administer the fireworks contract, the Lions Club will continue .to manage the food and pop tent and set up and cleanup for the event. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)