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HomeMy WebLinkAboutAGENDA - 11/19/2002 - VILLAGE BOARD AGENDA Next ORD: 2914 (2917) Next RES. 47-02 (55-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING November 19, 2002 1 . Call to Order 2. Invocation (Rev. Michael Gates, Living Hope Church) 3 . Approval of Minutes of October 22, 2002 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: October 31, 2002 / $884, 927. 91 November 19, 2002 / $1,216, 106. 03 6 . CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission to consider the petition of Mobility Works, Cleveland, OH, for a Special Use Permit to service and modify vehicles for handicapped use at 79 Bond Street. (The petitioner is seeking to lease this building as part of an expansion into the Chicago region. The property is zoned 1-1 Industrial, and a Special Use permit is required to service automobiles and conduct retail sales in an industrial zoned district. (With authorization from the Village Board, a public hearing will be held in accordance with the Plan Commission's schedule. ) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive building and engineering permit fees in the amount of $86, 775 for the construction of a rehabilitation center addition at the Niehoff Pavilion. (It has been past practice of the Village Board to waive building and permit fees for Alexian Brothers Medical Center and other not-for-profit organizations. (A report from the Director of Engineering & Community Development is attached. ) C) Consideration of a request (attached) from the Northwest Suburban Council of the Boy Scouts of America to hold a Christmas tree sale on a portion of the Super KMart parking lot from November 29 through December 24, 2002. Agenda for VB King I1-19-02 2 (This event has been held at this location in previous years with no negative impacts on parking availability or on neighboring property owners. Rosko Enterprises, Inc. will conduct the sale, and donate $1, 400 to the scouting program. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to authorize payment of $1,590. 00 in dues to the Illinois Municipal League for Fiscal Year 2002- 2003. (The dues reflect a $30. 00 increase from last year's payment of $1, 560. 00. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose. ) E) Consideration to award a contract to the lowest responsive and responsible bidder, Visu-Sewer Clean & Seal, Inc. , Pewaukee, WI to rehabilitate and repair approximately 13, 903 linear feet of sanitary sewers using the cured-in-place pipe method, at a total contract amount not to exceed $350, 000 from the Water & Sewer Fund. (The FY 02/03 Budget includes funding for this work. Bid documents were obtained by four potential bidders, of which three submitted bids. Upon review of the bids submitted, Visu-Sewer Clean & Seal was determined to be the lowest responsive and responsible bidder. (The base bid includes $227,375 for rehabilitating 9, 095 linear feet of sanitary sewer, plus an optional bid for repairs of an additional 4, 808 linear feet at a unit cost of $25.50 per foot. (Adequate funds are budgeted and available for this purpose in the Water and Sewer Fund. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) F) Consideration to extend an existing contract with Avalon Petroleum, Tinley Park, IL to provide gasoline and diesel fuel for Village vehicles for the period December 1, 2002 through November 30, 2003 in a total contract amount not to exceed $250, 000. ' Agenda for VB hying 11-19-02 • 3 (Avalon Petroleum was awarded this contract for the period December 1, 1998 through November 30, 1999 with the option to annually extend the contract for five (5) one-year periods. Avalon has agreed to keep the costs unchanged from the last contract year. (The Village has maintained a successful working relationship with Avalon for nine years and has found their services to be satisfactory. (Reports from the Finance Director and Director of Public Works, recommending approval, are attached. ) G) Consideration of the following: • To approve a Balancing Change order for the Wellington Avenue Realignment Project for a net increase of $11, 778. 75 to be paid from contingency funds of the Residential Enhancement Program; • To approve a Final Pay Estimate of $141, 756.10 for this project; and • To approve an increase to the contract awarded to Brothers Asphalt Paving, Inc. from $129, 977.35 to $141, 756.10. (The realignment project is complete and the Village can accept the improvements and close the contract with Brothers Asphalt Paving. (After work started, additional sections of curb and gutter, asphalt pavement, and concrete driveway pavement were found to be deteriorated and in need of replacement. (Adequate funds are budgeted and available for this purpose in the Residential Enhancement Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration to award a purchase contract to Landmark Ford, Inc. , Springfield, IL for two Ford Crown Victoria squad cars under the State of Illinois Law Enforcement Vehicle joint purchase agreement at a total cost not to exceed $50, 169. 00. (The State of Illinois has awarded a contract to Landmark Ford. The base unit cost plus delivery and desired options totals $24, 992, and will include one service manual at a cost of $185. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) Agenda for VB Ming 11-19-02 • 4 T) Consideration to adopt Resolution No. 48-02 (attached) - authorizing the Mayor and Village Clerk to execute Estoppel Certificates for the Redevelopment Agreement and the Reciprocal Easement Agreement with respect to the Elk Grove Town Center. (This item authorizes the execution of updated Estoppel Certificates pertaining to the Town Center, reaffirming the original certificates executed in 1997. (A report from the Village Attorney is attached. ) J) Consideration to adopt Resolution No. 49-02 (attached) accepting a Letter of Credit No. 136 from First Community Bank in the amount of $157, 991. 00 expiring January 7, 2004 to guarantee public improvements for Sara's Court Subdivision (Patrick Flayers Builders, Inc. ) (This Letter of Credit guarantees construction of public improvements at the Sara's Court subdivision on Norge Road, east of Plum Grove Road. The improvements will include roadway, sanitary and storm sewer, water main, sidewalk, and street light construction. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) K) Consideration to adopt Resolution No. 50-02 (attached) accepting a Certificate of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale; Maintenance Bond in the amount of $41, 150. 68 expiring May 1, 2005 guaranteeing public improvements (water main, sanitary sewer, storm sewer, roadway, sidewalk, parkway trees, street lights and ponds) and releasing an Irrevocable Straight Letter or Credit No. 691 (accepted by Resolution No. 30-00) from Guaranty Federal Bank in the amount of $75, 000. 00. and Letter of Credit No. 703 (accepted by Resolution No. 31-00) from Guaranty Federal Bank in the amount of $377, 657. 00 for Arbor Club, L.L.C. (Park and Devon Avenue) . (This item accepts the public improvements constructed at the Arbor Club subdivision, and releases the Letters of Credit that guaranteed their construction. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) L) Consideration to adopt Resolution No. 51-02 (attached) authorizing a time capsule to be placed in the Village of Elk Grove clock tower with information and the recordation of history with respect to the year 2002. (This item records the installation of a time capsule in Village records for future reference. ) Agenda for VB Ating 11-19-02 S M) Consideration to adopt Resolution No. 52-02 (attached) authorizing the Mayor and Village Clerk to execute a Membership Agreement and By-Laws between J. U.L. I.E. , Inc. and the Village of Elk Grove. (State Law requires municipalities to become members of J. U.L. I.E. (Joint Utilities Location Information for Excavation) by January 1, 2003. Adequate funds are budgeted and available for hardware and set-up costs. (A copy of the Agreement and a report from the Director of Public Works are attached) . N) Consideration to adopt Resolution No. 53-02 authorizing the Mayor and Village Clerk to execute an Agreement between the Village of Elk Grove Village and the Suburban Bus Division (Pace) of the Regional Transportation Authority (Dial-A-Ride) . (Pace reports that the 2003 agreement outlining the terms of the Dial-A-Ride service requires execution no later than December 20 to avoid any disruption of service. Pace has yet to provide a draft of the 2003 Agreement. (In past years, the terms of the Agreement have not been significantly modified, and no major changes are expected on the pending agreement. If major changes are made, the matter can be presented for consideration at the December 18 Village Board meeting. ) O) Consideration to adopt Ordinance No. 2914 (attached) amending the Village Code of Elk Grove Village by the addition of Section 12 of Title 3, Chapter 12, imposing a Simplified Municipal Telecommunications tax. (This year the Illinois State Legislature adopted legislation that combines the Telecommunications Tax and Infrastructure Maintenance Fee into one Simplified Municipal Telecommunications Tax. Effective January 1, 2003, phone companies will remit this tax to the Illinois Department of Revenue, thereby reducing municipal administrative burden in collecting this tax. (The Village will collect the current rate of these taxes in the combined tax. The rate of the Simplified Telecommunications Tax will be 40, with 31- earmarked for the ICRC Fund, and to recorded in the General Fund as the replacement for the current Infrastructure Maintenance Fee. (A report from the Director of Finance is attached. ) Agenda for VB Ming 11-19-02 • 6 P) Consideration to adopt Ordinance No. 2915 (attached) granting a variation of Section 3-7D.1 of the Zoning Ordinance to permit the construction of a room addition that would encroach approximately nine feet into the required 20-foot rear yard on property located at 1560 Idaho Place, Elk Grove Village. (This item was discussed at the October 22"d Village Board meeting and currently appears as Unfinished Business of the Village Attorney. ) 7. REGULAR AGENDA A) Consideration of a request (attached) to grant a variation from Chapter 8, Section 8-8A-3 of the Municipal Code to permit the construction of a 30' -wide driveway at 792 Michigan Lane. (The property owners plan to construct a garage addition and to widen their driveway and apron the 30-feet in width at the property line. The Municipal Code requires that the maximum width of the driveway at the property line not exceed 20-feet. (It has been past practice of the Village Board to grant variations in driveway width for homes with three-car garages. (A report from the Director of Engineering & Community Development, recommending approval, is attached..) B) Consideration to adopt Resolution No. 54-02 (attached) authorizing the Mayor and Village Clerk to execute an annexation agreement between the Village of Elk Grove Village and Garden 6 Joint Venture for property located at the northwest corner of the Ridge and Devon intersection. (This item authorizes the execution of the annexation agreement related to the Ridge & Devon annexation petition. ) C) Consideration to adopt Ordinance No. 2916 (attached) annexing and rezoning certain territory to the Village of Elk Grove Village, granting a Special Use permit for a portion of said parcel; and granting variations from the Zoning Ordinance pertaining to building setback requirements. (This item approves the annexation of 1 . 87 acres at the northwest corner of the Ridge and Devon intersection, and establishes the zoning classification of B-2 General Business Agenda for VB Ming 11-19-02 7 District. In addition, this item grants a Special Use permit for the operation of a drive-thru lane on Lot 1 (Dunkin, Donuts) and setback variations from the north and west neighboring properties. ) D) Consideration to adopt Resolution No. 55-02 (attached) approving a Plat of Subdivision identified as Garden 6 Subdivision (Devon Avenue and Ridge Avenue) (This item approves the Plat of Subdivision related to the Ridge and Devon annexation petition. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs C. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance C. Vehicle Stickers For Handicapped 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13 . INDUSTRIAL/COMMERCIAL . REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZEA Docket 02-11 - Variation to allow construction of a room addition that would encroach approximately 4 . 7 feet into the required 8.2 foot side yard at 1703 Biesterfield (P.H. 11-7-02) '• Agenda for VB ing 11-19-02 ® 8 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson 1. Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. d. Special Events Committee - Mayor Johnson e. O'Hare Update 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD A) Consideration of a petition from School District 59 to grant a variation from the sign ordinance to permit a sign at Byrd School as follows: ITEM PROPOSED PERMITTED VARIATION BY ORDINANCE Identification 3 Signs in tl. Sign 1 existing non- 2 signs I sign illuminated ti. 50s increase wall sign @ 20 sq.ft. & a new illuminated dbl-faced monument sign @ 20 sq.ft. per face 40 sq.ft. tl. Sign area 60 sq.ft. tl .for 45 sq.ft. IS sq.ft. tl . all signs 1 33t increase (With the variation subject to the illumination of the sign being adjusted to meet the needs of the residential neighborhood at the discretion of the Director of Engineering & Community Development. (The proposal is for an illuminated, monument-style identification sign with a lettering board. This is in addition to the existing wall lettering sign on the school . The sign will identify the school and provide important information concerning upcoming events. (The sign will be illuminated while being located adjacent to and directly across from residential homes. The Village's sign ordinance requires that the sign be turned-off between 11 p.m. and 7 a.m. In addition, it is recommended that the Director of Engineering & Community Development have the Agenda for VB Ming 11=19-02 9' ability to require the illumination of the sign to be adjusted in the event that the sign illumination impacts nearby homes. (A report from the Director of Engineering & Community Development is attached. ) VILLAGE ATTORNEY A) ZBA Docket 02-9 - Variation for construction of a room addition that would encroach 9' into the required 20' rear yard -1560 Idaho Place (Tortorici) 21. REPORT FROM VILLAGE MANAGER _ 22. NEW BUSINESS 23. ADJOURNMENT - In compliance with the Americans with Disabilities Act and other applicable.Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Cavallini, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas Walsh (8) e s ADDENDUM to Regular Village Board Agenda November 19, 2002 8:00 p.m. 6. CONSENT AGENDA (continued) Q) Consideration to increase an existing purchase contract with Illinois Lighting to provide various street sign frames, finials, brackets, posts, and bases to be paid under the Residential Enhancement Fund in the amount of $120, 000. (Illinois Lighting is providing the Village with custom street sign brackets, bases, poles, finials, and various frames. The Village Board authorized $50, 000 in the Residential Enhancement Fund budget for the purchase of various frames for inventory purposes for future sign additions and replacements. Those inventory items are included in this purchase order. (In addition, Public Works needs to acquire additional frames for Biesterfield Road signage that is larger than other standard signage in the community. Furthermore, frames are required for the Village's bicycle route signage. Finally, Public Works identified several areas where signs were undercounted during their street sign survey. Additional sign frames are required to compensate for the undercount. (This purchase is being made under the original contract pricing provided by Illinois Lighting. Sufficient funds are available in the Residential Enhancement Fund for this purpose. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)