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HomeMy WebLinkAboutAGENDA - 10/22/2002 - VILLAGE BOARD AGENDA 1 1 Next ORD: 2912 (2914) Next RES. 46-02 (47-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 22, 2002 1. Call to Order 2. Invocation (Rev. Art Fagan, Queen of the Rosary) 3 . Approval of Minutes of October 8, 2002 4 . Mayor and Board of Trustees ' Report S. Accounts Payable Warrant: October 22, 2002 / $1, 120, 370. 39 6 . CONSENT AGENDA A) Consideration of a request (attached) from Enesco Group, Inc. , 2200 South Busse Road, to hold an Inventory Tent Sale in their parking lot from November 1 through November 24. (Enesco is seeking authorization to post a 40 ' x 200' tent in their parking lot to sell overstocked product during the above period. Village Board authorization is required to conduct such a sale on Industrial-zoned property. (The Department of Engineering & Community Development has reviewed this request and has determined that adequate parking will be made available and that neighboring property owners would experience no impact from this activity. (A report from the Director of Engineering & Community Development recommending approval, is attached. B) Consideration to renew a professional service contract with Gerard Printing, Elk Grove Village, IL, for the layout, design, and printing of six (6) Village newsletters for FY 02/03 at a total contract amount of $14, 000. (The Village is currently in the final year of a two- year renewable contract with Gerard Printing. This contract includes layout and printing services for three "Villager newsletters and three "Business Matters" newsletters. ) (This contract amount represents no increase over the past two years. (A report from the Assistant to the Village Manager, recommending approval, is attached. ) Agenda for VB Meeting 10-22-02 2 C) Consideration to award a professional service contract to Earth Tech to perform surveys and design engineering services as part of Phase II of the Salt Creek Streambank Stabilization Project in an amount of $45, 000. (The Village received an TEPA Section 319 Grant in the amount of $1, 001, 497 for design, construction, and inspection services for Phase I of this project (Arlington Heights south to J.F. Kennedy Boulevard) . (Based upon cost estimates from Earth Tech, the Village's civil engineering consultant for this project, approximately $280, 000 will remain available and can fund engineering design and construction services into Phase II. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to increase an existing contract with RAI Concrete, Inc. in the amount of $31, 483. 34 for a total contract amount of $141, 635. 84, for work performed under the Private Participation Concrete Replacement Program. (The Village Board awarded this contract to RAI Concrete in the amount of $110, 152.50. Demand for private work from residents exceeded estimates and the requested increase represents funds collected from residents for work ordered on private property. (A report from the Director of Public Works, recommending approval, is attached. ) E) Consideration to increase an existing contract with Illinois Lighting for the purchase of 60 additional stop sign frames, finials, bases, and a total of 25 eleven- foot poles in the amount not to exceed $26, 000 to be paid from the Residential Enhancement Fund. (These stop signs will replace existing stop signs on Village streets that terminate at State and County Roads. For example, these stop signs would be placed where a Village street ends into Devon, Arlington Heights Road, Landmeier Road, Higgins Road and other State and County Roads. ) (When the initial survey of streets was undertaken, the surveyor assumed that these stop signs would not be replaced due to their location in the State or Cdunty right-of-way. However, it was intended under the Residential Enhancement Program to replace all of the stop signs on Village Streets. Signs on County or State highways will not be replaced. ) (Adequate funds exist in the Residential Enhancement Fund for this purpose. ) Agenda for VB Meeting 10-22-02 3 F) Consideration of the following: • To approve a Balancing Change Order for rehabilitation work at Well Site #9 for a net decrease of $18, 662.50; and • To approve a Final Pay Estimate of $149, 700.50 for this project. (The contractor for this project, Layne-Western, has completed all work related to this rehabilitation project. (The project was completed at a total cost of $149, 700.50, which is $18, 662. 50 less than the original bid amount. (A report from the Director of Public Works, recommending approval, is attached. ) G) Consideration to adopt Resolution No. 46-02 (attached) authorizing the Mayor and Village Clerk to execute a Letter of Understanding between the Cook County Highway Department and Elk Grove Village for the Norge Road project. (This item authorizes the execution of an agreement between the Village and Cook County Highway Department for funding responsibilities for intersection and traffic signal improvements on Nerge Road from Rohlwing toDevon. (The County agrees to pay its proportional share of construction and engineering costs and traffic signal interconnection costs, totaling $282, 692. 00. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration to adopt Ordinance No. 2912 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village, by decreasing the number of Class "D" Liquor Licenses. (This item reduces the number of Class "D" Liquor Licenses from seven to six. Cuz's Cafe, 586 East Devon Avenue, is under new ownership and their existing license has not been renewed. (A report from the Village Clerk is attached. ) 1) Consideration to adopt Ordinance No. 2913 (attached) granting a variation of Section 3-7:D. 1 of the Zoning Ordinance to permit the construction of a room addition that would encroach approximately 9 feet into the required 20 foot rear yard on property located at 227 Parkchester Road, Elk Grove Village. Agenda for VB Meeting 10-22-02 4 (This item was discussed at the October 8 Village Board meeting and currently appears on the agenda as Unfinished Business of the Village Attorney. 7 . REGULAR AGENDA A) Consideration of a request (attached) from Wesleyan Community Church, 545 Landmeier Road, to add one additional free-standing sign, exceeding Village sign restrictions as follows: ITEM PROPOSED PERMITTED BY VARIATION ORDINANCE Number of 2 (1 1 1 - 100s Signs existing) increase Sign Area 45 sq.ft. 1 existing 31 sq.ft. freestanding - 69s sign @ 64 increase sq. ft. 1 new freestanding sign @ 12 sq. ft. - 76 sq. ft. Ll . (The church proposes to add a second free-standing sign to serve their Korean congregation. An existing sign i_3 currently located to the north of their building and this second sign is planned for installation at the northeast corner of their property. (The proposed second sign is not illuminated. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of proposed signage from Nextel for installation on the north side of Building "A" of the Elk Grove Town Center. (Nextel recently located in Building "A" of the Town Center. At the July 23, 2002 Village Board meeting, a "Nextel" sign was approved for the south side of the building. (This proposed sign is an illuminated "Nextel" sign with a white face and red striping. (The total area of the sign is 32 square feet, complying with the Village's sign ordinance. Village Board consideration is necessary only because the signage is not part of the original approved drawings for the Town Center. Agenda for VB Meeting 10-22-02 5 (A report from the Director of Engineering & Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs C. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance C. Vehicle Stickers For Handicapped 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 02-9 - Variation to allow construction of a room addition that would encroach 9' into the required 20' rear yard at 1560 Idaho Place (PH 10-17-02) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson 1 . Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. d. Special Events Committee - Mayor Johnson Agenda fof VB Meeting 10-22-02 6 e. O'Hare Update 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD A) Consideration of a petition from School District 59 to grant a variation from the sign ordinance to permit a sign at Byrd School as follows: ITEM PROPOSED PERMITTED VARIATION BY ORDINANCE Identification 3 Signs in Ll . Sign 1 existing non- 2 signs 1 sign illuminated Ll . 50s increase wall sign @ 20 sq. ft. & a new illuminated dbl-faced monument sign @ 20 sq. ft. per face 40 sq. ft. tl . Sign area 60 sq. ft. tl.for 45 sq.ft. 15 sq. ft. tl . all signs 33a increase (With the variation subject to the illumination of the sign being adjusted to meet the needs of the residential neighborhood at the discretion of the Director of Engineering & Community Development. (The proposal is for an illuminated, monument-style identification sign with a lettering board. This is in addition to the existing wall lettering sign on the school. The sign will identify the school and provide important information concerning upcoming events. (The sign will be illuminated while being located adjacent to and directly across from residential homes. The Village's sign ordinance requires that the sign be turned-off between 11 p.m. and 7 a.m. In addition, it is recommended that the Director of Engineering & Community Development have the ability to require the illumination of the sign to be adjusted in the event that the sign illumination impacts nearby homes. ) (A report from the Director of Engineering & Community Development is attached. Agenda for VB Meeting 10-22-02 7 VILLAGE ATTORNEY A) ZBA Docket 02-8 - Variation to allow room addition that would encroach 9' into the required 20 ' rear yard setback at 227 parkchester (Heincke) 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT _ In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible Lo individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Jotznson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parris, Rummel, Boffice, Cech, Cavallini, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas Walsh (8) R ADDENDUM to Regular Village Board Agenda October 22, 2002 8:00 P.M. 6. CONSENT AGENDA (continued) J) Consideration to increase an existing contract with Martam Construction on a per unit basis to add 11 brick crosswalks to be paid from the Residential Enhancement Fund and to be installed at the following locations: • Across the south side of Wisconsin Lane at Nerge Road • Across both the north intersection and south intersection of Mitchell Trail at Nerge Road • Across east and west Brantwood at Arlington Heights Road - • Across Elk Grove Boulevard at Arlington Heights Road • Across Chelmsford at Cosman • Across Cosman at the most southerly access of Northampton Circle • Across Cosman (north-south) at Cosman (east-west) • Across the intersection of Beisner and Gloucester leading to the Community Bridge. (The projected cost for these crosswalks is $60, 000. The brick paver crosswalks to be installed at Mitchell Trail and Nerge may not be installed until after the Nerge Road realignment work to begin next spring. ) K) Consideration to create a special revenue fund for the Village 's Channel 6 "Cable Television Fund" with a FY 2002-03 budget of $330, 000. (Revenue for the Cable Television Fund includes franchise fees, interest income, and anticipated return of Channel 6 funds from the Park District during this fiscal year. Detailed budget line-items will be developed further as Village staff continues developing the transition plan. (Adoption of the budget allows payment for services, such as the new Cable Production Coordinator, to be paid from the new fund. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)